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Train the Trainer
Sofitel, Brisbane 13 October 2009
Welcome
Overview of Today’s Program – 1 of 4
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Overview of Today’s Program – 2 of 4
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Overview of Today’s Program – 3 of 4
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Overview of Today’s Program – 4 of 4
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Aims of our workshop
•To help increase the capacity of participants to run their own training courses based upon PARBICA’s Recordkeeping for Good Governance Toolkit
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Objectives of Today’s Progam
•Learn about PARBICA’s Toolkit
•Introduce PARBICA’s Train the Trainer package
•Understand how to plan a training program
•Learn to train others to use PARBICA’s Toolkit
•Practice presenting to a group
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Getting to Know Your Toolkit
Recordkeeping for Good Governance Toolkit
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Brochure & Poster Good Records
Good Governance
ADVICE FOR SENIOR GOVERNMENT OFFICIALS
•Promotes the benefits of good recordkeeping
•Aimed at senior officials
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Introduction
Recordkeeping for Good Governance Toolkit
INTRODUCTION
•Background to the Toolkit
•Explains efficiency, accountability and protecting people’s interests
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Checklist
•Is my organisation managing records to world standards?
•10 questions
Recordkeeping for Good Governance Toolkit
GUIDELINE 1: Recordkeeping Capacity Checklist
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Recordkeeping Requirements
•What records must be made and how they should be managed
Recordkeeping for Good Governance Toolkit
GUIDELINE 2: Identifying Recordkeeping Requirements
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Recordkeeping Policy
Recordkeeping for Good Governance Toolkit
GUIDELINE 3: Model Recordkeeping Policy
•Documents a commitment to good recordkeeping
•Assigns responsibilities to good recordkeeping
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Record Plan
Recordkeeping for Good Governance Toolkit
GUIDELINE 4: Administrative Record Plan
•Helps public service officers manage their files
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Adapting and Implementing Admin Record Plans
Recordkeeping for Good Governance Toolkit
GUIDELINE 5: Adapting and Implementing the
PARBICA Administrative Record Plan
•Helps public service officers adapt and implement the Admin Record Plan
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Morning tea
10.30 – 10.45
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Developing & Implementing Record Plans for Core Functions •Helps public service
officers develop and implement Record Plans for Core Business Functions
Recordkeeping for Good Governance Toolkit
GUIDELINE 6: Developing and Implementing
Record Plans for Core Business Functions
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Disposal Schedule for Common Admin Functions
•Helps guide public service officers to manage their files
•Retention
•Disposal
•Transfer
Recordkeeping for Good Governance Toolkit
GUIDELINE 7: Disposal Schedule for Common
Administrative Functions
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Implementing the Disposal Schedule Admin Functions
•Helps public service officers use the Disposal Schedule for Common Administrative Functions
Recordkeeping for Good Governance Toolkit
GUIDELINE 8: Implementing the Disposal
Schedule for Common Administrative Functions
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Adapting Disposal Schedule for Admin Functions
•Helps public service officers adapt the disposal schedule for Common Administrative Functions
Recordkeeping for Good Governance Toolkit
GUIDELINE 9: Adapting the Disposal Schedule
for Common Administrative Functions
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Starting an Appraisal Programme
•Helps public service officers start their appraisal program
Recordkeeping for Good Governance Toolkit
GUIDELINE 10: Starting an Appraisal Programme
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Overview of Guideline 11
•Pages 1-14: PARBICA’s Train the Trainer guideline
•Appendix 1: ICA Training the Trainer (reference book) – pages 15-68
•Appendix 2: Toolkit Guidelines 1-10 Explained – pages 69-70
•Appendix 3: Model Toolkit Training Package - BROCHURE – pages 71-73
•Appendix 4: Model Toolkit Training Package – CHECKLIST – pages 75-78
•Appendix 5: Model Workshop Planner – pages 79-80
•Appendix 6: Model Workshop Feedback Form – pages 81-82
Training Pacific Island Government Officers in Using PARBICA’s Toolkit
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Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer
•After lunch:
•Planning a Course
•Budget
•Learner Profiles
•Group activity: Aims, Objectives and Learning Outcomes
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Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer
•Methods of Delivery
•Handouts
•Teaching Aids
•Assessment
•Evaluation
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Lunch
12.00 – 12.45
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Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer
•Planning a Course
•Establishing the training need – is training needed?
•Permissions – don’t upset anyone!
•Strategic relationships – who are my champions?
•Logistics – time, place, equipment, and …..!
•Aims – statement of intentions.
•Objectives – how will the training be presented?
•Learning outcomes – skills to be gained from the training.
•Content Design – how am I going to do it?
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Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer
•Budget
No budget?
– plan well and keep it simple
– think strategically
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Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer
•Learner Profiles
•Who is your audience?
•Does the audience know the training content?
•Are they experienced at training?
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Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer
•Methods of Delivery - 1
•How many trainees?
•Mix it up?
•Time?
•Guest speakers?
•Budget?
•Other resources and equipment required?
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Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer
•Methods of Delivery - 1
•How many trainees?
•Mix it up?
•Time?
•Guest speakers?
•Budget?
•Other resources and equipment required?
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Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer
•Methods of Delivery - 2
•Introductions and ‘Ice Breakers’
•Presentations and lectures
•Case studies
•Individual work
•Group exercises
•Brainstorming
•Facilitated discussion
•Workshops
•Individual Learning
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Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer
•Handouts
•Supports the presentation
•Underpin the course structure
•Examples:
•presentation slides; notes; course outline; reading list; definitions; contact details; diagrams; photos; worksheets; more…..
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Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer
•Teaching Aids
•Making the training more interesting and memorable
•Visually stimulating
•Makes people think
•Illustrates examples
•Stories
•PowerPoint
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Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer
•Assessment
•Did the trainees learn anything?
•Pre-training assessment
•Post-training assessment
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Training Pacific Island Government Officers in Using PARBICA’s Toolkit Train the Trainer
•Evaluation
•What did trainees think about the training?
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Group activity Worksheet 1: Aims, Objectives and Learning Outcomes
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Worksheet 1 ~ Aims, Objectives and Learning Outcomes
Move into 8 groups of 6 people.
• In your groups, talk about what the aims, objectives and learning outcomes of a training workshop your group might run for aToolkit Guideline.
• Talk about: What would the main aim of a Toolkit Training Program?
What are the main objectives of the training? What will the learning outcomes be? • You have 35 minutes in your group.
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Group activity Worksheet 2: Preparing a Presentation
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Worksheet 2 ~ Preparing a Presentation
• In your groups, decide which toolkit Guideline you will talk about.
• Prepare a short, 5 minute group-presentation for your group. • Think about the group presentation having the following structure:
Introduction - Main Points - Conclusion
• You have about 45 minutes in your group.
• Each groups then has 5 minutes only to make a group-presentation to everyone else
(everyone in the group must speak).
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Toolkit Planner
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•Appendix 5 – pages 79-80
Model Feedback Forms
•Appendix 6 – pages 81-82
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Where to from here?
•Learn about PARBICA’s Toolkit
•Introduce PARBICA’s Train the Trainer package
•Understand how to plan a training program
•Learn how to train others using PARBICA’s Toolkit
•Practice presenting to a group
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And then?
•Talk about the Toolkit
•Keep practicing
•Establish strategic relationships
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Closing Remarks
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Feedback forms
•Spend 5 minutes now looking over and completing the feedback form for today’s training program
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Thank you!
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