The College Application Process: Naviance & eDocs

The College Application Process:

Naviance & eDocs

Red Bank Catholic High School Guidance Office

September, 2014

Welcome!• Mr. Mark DeVoe - Director of Guidance• Melinda Fellingham - Counselor• Patricia Hendricks - Counselor• Kelly O’Keefe-Howlett - Counselor• Theodore Jarmusz - Counselor• Mary Ellin Sweeney - Learning Consultant

• Debra Hemschoot - Registrar• Tina Schwartz -Guidance Secretary

Agenda• 60-75 minutes• Practical information• Changes to the Application Process

• 5 EASY STEPS5 EASY STEPS• Important Deadlines• Applying for Scholarships• Upcoming Events• Question and Answer (General)

The College Application Process

Apply

Hear

Decide

Naviance Family Connection• A comprehensive website that students and

parents can use as a tool in planning for their future.

• Naviance is used for:• College research• Student Data (test scores, GPA etc.)• Prospective Colleges• Scholarships• Scattergrams

The College Application Process using eDocs

• All School Documents will be sent electronically using eDocs• Common Application Reports• Teacher and Counselor Recommendations• Transcripts – Initial, Mid-year and Final• School Profile

Overall Expectations

• Keep the process in perspective• Work together as a family• Students must take ownership• Discuss finances openly• Start early and meet all deadlines

Expectations for the Student

5 Easy Steps

Step 1Step 1: Apply via “The Common : Apply via “The Common Application”Application”

• Go to Commonapp.org and set up your account. Write down your common app username (e-mail) –You MUST establish a Commonapp account in order to submit your documents electronically.

• Add your colleges that you are applying to via the Common App

• Click on ‘assign recommenders’ (sidebar) and the FERPA agreement appears. Video link for Completing FERPA on CommonAPP https://vimeo.com/73384070

• FERPA absolutely has to be signed before you can go forward.

• Login to Naviance and match your CommonApp e-mail to your Naviance account. The e-mail has to be the same.

Common Application Link and Tutorials

• Common Application-https://www.commonapp.org/eLearning/Submission.htm• Video link for Completing FERPA on CommonAPPhttps://vimeo.com/73384070

• Common Application You Tube Tutorial-www.youtube.com/watch?v=M61jkEVwT1g

• Common Application Step by Step- https://www.commonapp.org/eLearning/Submission.htm

Naviance Family Connection

Matching Common App to Naviance

Step 2: Add Prospective Colleges on Step 2: Add Prospective Colleges on NavianceNaviance

Update Application StatusUpdate Application Status

Step 3: Teacher RecommendationsStep 3: Teacher Recommendations

• Always allow at least 2 weeks for teachers to complete their letter.

• Please make sure you personally ask the teacher prior to submitting the official request.

• Click on the College tab, then “Colleges I’m Applying To”

• Scroll down to Teacher Recommendations.• Click add/cancel request• Add new request, click the drop-down list

and choose the teacher from the list, click submit request.

• Your teacher request has to be done prior to your requesting a transcript.

Step 4: Requesting a TranscriptStep 4: Requesting a Transcript

• You should have already started your application.

• Your counselor should have the parent brag sheet and recommendation questionnaire from you prior to this step. You should have already asked your teachers for a recommendation.

• Submit a COMPLETED “Transcript Request Form” to Mrs. Hemschoot personally. DO NOT LEAVE THIS FORM IN A COUNSELOR MAILBOX!

• Enter Request A Transcript in Naviance.For a NOVEMBER 1 deadline-request should be submitted no

later than October 15.For a November 15 deadline-request should be submitted no

later than October 31.

Transcript Release Form

Transcript Request Form

Step 5: ApplyStep 5: Apply

• Complete Common Application On line.• Complete Supplements if applicable.• If college does not subscribe to CommonApp, complete on-

line application for that particular college, but you MUST complete a Common Application in order to send electronic documents.

• Make sure you complete payment screen and THEN SUBMIT application after payment.

• Check for GREEN (on commonapp) box that appears at the top of the application to ensure that your application has been submitted.

View Active Application and Delivery View Active Application and Delivery TypeType

Types of Applications

1. Question Mark = Student hasn’t listed the college in the Common App website

2. Blank Computer = Accepts EDocs and is not a Common App school

3. CA in Computer = Accepts EDocs and is a Common App School4. Stamp = Paper Copy must be mailed5. CA with line = Common App School but student has

elected to use School Application instead

1

2

3

4

5

Updating the Application Status• Click on “Colleges You are Applying To”• Under “My Applications” it will ask you if you have applied.

Click on the question.• Update the information that is requested.

STANDARDIZED TESTS

• SAT’s and Subject Tests have to be sent directly from CollegeBoard

• ACT’s should be sent directly from ACT.

• (They are NOT included on transcript)

Throughout the Process……Throughout the Process……

• Communicate with your counselor• As you hear back from schools, let your

counselor know• Check for emails from the Guidance Office

regularly• Parents can contact the counselor at any time

Review: 5 Easy Steps• Step 1Step 1: Set up a Common Application Account and : Set up a Common Application Account and

complete FERPA waiver on the Common complete FERPA waiver on the Common Application. Enter CommonApp ID (e-mail) in Application. Enter CommonApp ID (e-mail) in Naviance.Naviance.

• Step 2Step 2: Add Colleges that you are applying to in : Add Colleges that you are applying to in NavianceNaviance

• Step 3:Step 3: Invite Teacher Recommendations under Invite Teacher Recommendations under “Colleges I’m Applying to”“Colleges I’m Applying to”

• Step 4:Step 4: Request a Transcript Request a Transcript• Step 5: ApplyStep 5: Apply

Benefits of Naviance

• Streamline the process• Everything is “live”• Everything can be sent at once• Quick to update• Monitor status electronic submission• Eco-friendly

Senior Meetings• Counselors meet with seniors regarding the

process• By end of September Steps 1-3 are complete.• Review this process with your child prior to the

meeting• Come prepared with questions• Contact your guidance counselor at any time

Upcoming Events

• September:• Individual College Rep Visits throughout the fall

• October: Brookdale College Fair – October 5, 2014. (see handout)• SAT: October 11th (Registration by September 12th) offered at RBC• ACT: October 25 th (Registration by September 19th) offered at RBC• Application Deadline for Early Decision/Early Action for some schools

(October 15th) Many southern schools have early deadlines.• November:

• SAT: November 8th • Application Deadlines for Early Decision/Early Action (November • 1st/November 15th) December: • SAT: December 6th

• ACT: December 13thJanuary:• Financial Aid Evening: January 6, 2015

Scholarships• Scholarships are listed on Naviance• When applying for scholarships transcript requests should be

brought to guidance at least one week before due date so it can be processed.

• You will be notified by e-mail from Scholarship Coordinator- Pat Hendricks when scholarships are available.

Conclusion

• Seniors need to visit their counselor frequently during the application season

• Parents should communicate on a regular basis with their child about this process

The process requires a minimal amount of time and effort outside of completing the actual

application!STUDENT NEEDS TO BE INVESTED IN THE

PROCESS!

Scholarships on Naviance

Scholarship List from Naviance

Q & A