Tele Conference Guide - DWMH NHS€¦ · JITSI BCH NHSFT IT Tele Conference Guide. Overview If you...

JITSI

BCH NHSFT IT

Tele Conference Guide

OverviewIf you have a Smartphone or Tablet there is no need

to Dial In

• Traditional dial in Teleconference Services are under significant demand USE the APP• Only Dial in via a landline or you phone on mobiles is you cant use the App

• If you have a Chrome / Firefox / Opera browser on you PC / Laptop / MacBook you can use https://Meet.Jit.Si

• IT are working on getting Chrome to Trust Laptops/Desktops

• To enable phone only dial in the host as a minimum must be using the APP or https://Meet.Jit.Si or dial in will not work.

• If no one is on the App or https://Meet.Jit.Si the conference will close

• This guide will show you how to install and set up a video conference.

Download from App StoresAndroid & Apple

Creating a Conference Room for Regular Meetings

• Create a sensible and meaningful name

• Click on Create/Join

Conference Room Controls

• Mute on/off

• End clinic

• Video on/off

• MORE INFO (Inviting to Conference)

• You can have video on if you wish

Create InvitationSteps 1 & 2

• Step 1: More options

• Step 2: Meeting info

Conference InvitationStep 3 (Android)

• Email (NHS Outlook from your Smartphone)• Email to your own NHS.Net

Conference InvitationStep 3 (Apple)

• Email (NHS Outlook from your Smartphone)• Email to your own NHS.Net

Conference InvitationStep 4

• Before you send invite to you own NHS Mail overtype the Dial-In number to

• 0121 468 3154

• Send to yourself

Conference Invitation Step 5

• Create a normal recurrent outlook meeting

• Copy and paste the invite you sent to your NHS Mail

• Before you meeting request ensure the Dial-In number is

• 0121 468 3154

• Send meeting request

• You now have a permanent conference room

• Same Steps from web browser meeting info

Joining a ConferenceOpen Outlook Calander on your smartphone

• Touch to open

• Touch to join

Adhoc Meetings are exactly the same just create a new room each time

Android & Apple

• Use Messages and add all attendees form contact or add numbers manually

• Press Send

• Open SMS and touch link to join

Alternate Adhoc invitation if all attendees have a smartphone