SchoolSpeak Report Card Overview

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SchoolSpeakConfidential

DomorewithSchoolSpeakSolutionforCatholicElementaryandMiddleSchools

OverviewIntroduceSchoolSpeak’sreportcards

Generaloverviewofthereportcardresource

Generalconsiderationsforsetup

TheReportCardProcess

YourSchool’sReportCardSchoolSpeakrequiresareportcardtemplate

Ifyourschoolispartofadiocesanimplementation,SchoolSpeakinstalledtherecommendedreportcardintoyourschool’sSchoolSpeakaccount

Generally,newschoolreportcardsareavailableforusetowardtheendofthefirsttermdate

Runquickpreviewtoverifyworkingcorrectly

SchoolSpeakReportCardOverview

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HowdoesthereportcardprocessworkinSchoolSpeak?

Step1Finalize

Gradebooks

Step2Pullthedataintothereportcardresource

Step3ReportCardPreview

ReviewDataPrint/Publish

KeyTermsPreview– ScoredataismovedfromtheReportcardresourceintothetemplate◦ MUSTprevieweachtimeyoumakechangestoseetheresult◦ Parentscannotseethepreview◦ Canpreviewasmanytimesasnecessary◦ Note:Thepreviewedreportisareadonlyfilechangesmustbemadeeitheringradebooksorreportcardresource

Publish – TopushthereportcardouttotheSchoolSpeakPortalsothatparentsmayviewthereportcard

HowtoaddgradestothereportcardResource- 3Options① Automatically pullgradesfromtheGradebooks◦ Calculatedgrades/standardswillbepulledautomaticallyfromthegradebook◦ Additionalmarkssuchaseffort/conduct/commentscanbepulledfrothegradebook

② Manually inputofscoredataintothereportcards◦ Earlyprimarygrades(PreK andKindergarten)◦ Specials(Art,Music,PE)– singleoverallgrade

③ Combination ofboth◦ Automaticallypullscoredata◦ Manualentryforcommentsandskillsetevaluations

SchoolSpeakRecommendsusingthegradebooks astheprimemethodofdataentry

AdditionalGradesManyschoolsalsoprovidemarksforareasotherthantheachievementgrade◦ Effort,Conduct,Skillsets/Standards,Comments

◦ MaybeenteredintheTermSummarysectionofagradebook orateachermayinputwithinthereportcardresource

TheGreatDebateGradebookVSReportCardWhereshouldteachersenterandchangegrades?◦ Bestpracticerecommendation– Askteacherstodoallgrademarkentryandeditsinthegradebooks

◦ Specialsteachers?– Canadd1entrytotheirgradebook◦ Teacherswhohaveskillsets?

◦ Someteachersdonottrackstudentprogressinaformalgradebook(K,PreK).Theymayentersinglegradeingradebookorusethereportcard.

◦ Considerenhancingyourgradebookstoallowteacherstomarkskillsetsorstandards.

TypesofReportcardsBasedonhowyourschool’sgradebooksaresetupandhowyouarereportingdatatotheparents,SchoolSpeak Supportwillsetupareportcardthatbestfitstherequirements.

Your“section”displaymaydifferfromtheexampleusedwithinthiswebinarbutthebasicprocesswillbethesame

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Whereisyourclassreportcard?Locatereportcardlinkwithinyourhomeroom◦ Lastlinkonyourclassroom’sQuickLinkslist

ClickonReportCard button

WorkingwithintheReportCardResource

ListofreportsAsyoupublishreportcards,theywillbelistedontheopeningpageofthereportcardresource◦ Admins/Teacher(editaccess)canseeallofthereportcardsfortheclass◦ Parentswillonlyseetheirownstudent

Admins/Teachercandeletethereportcardifnecessary(incaseofaccidentalpublishing)

AutomaticDataPulling

ThisconfirmsthatSchoolSpeak isautomaticallypullingnewdatafromthegradebookstothereportcardresource.

Youmayopttoupdateornotonthisscreen.Recommend- Update

ImportantItemsReportcardpageSectionNames◦ Notespecificareasthatmayappearonthegradecard.Someexamples:◦ Attendance◦ Subjects◦ Comments

◦ SectionsmayhaveaView,EditandConfigureoption

Utilitybuttonsatthebottomofthepage

Previewedreportsattop

Abletochangetheterm

ViewDisplaysthestudentsandthecolumns(rowsinthereportcard)Linksarehighlighted• AlinkisthewaythattheReportcard‘knows’whichgradebooktopulldatafromforthissection

• Theremaybemorethanonegradebooklinkedo MathSection– MaylinktoMathA andMathBforasinglegrade

• Youmayadd/remove/modifylinks• Ifsomestudentsdonothavegradespullingintothereportcard,makesurethatthelinksarecorrect**Areatocheckwhenreviewingyourreportcard

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EditDisplayedpageiseditablebytheteacher

Mayenterextramarkslikeconduct,effort

AccesstopreviewbuttontorecreatethereportcardtemplatePDF

Canteacheroverridethedatainthereportcardmodule?RecommendschoolsuseOverrideFunctionalityingradebook

AteacherwithEDITpermissiononthereportcardmodulemayoverrideanygradethatispulledfromthesubjectgradebook◦ Determinedbyschoolororganizationadministration◦ UsetheEditfunctionalityoneachsection

NOTE- Gradeoverridesshouldbethelaststepinthereportcardprocess.Anychangetogradebook dataoramanual“pulldata”mayresultindataloss.

UsingtheGradebookOverrideFeature

Copyinggrades orcommentsfromaprevious term’sreportcard

Teachersmaycopythescores/commentsthatastudentreceivedinaprevioustermtothecurrentterm

Maybecopiedforanindividualstudentortheentireclasslist

Generallyusefulfor:◦ Earlyprimarygrades◦ Social/conduct/behaviorgrades◦ Generalprogressgrades◦ Specials

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CustomizingthereportcardforyourschoolADMINISTRATORCONSIDERATIONS

GeneralSettingsClickonSettingsonupperrighthandcorner

Settingsinclude:◦ Doesafacultymemberneedtobeabletoviewareportcardbutnoteditit?◦ Howdoyouwanttobringyourgradebook dataintoSchoolSpeak?◦ Doyouwantyourteacherstopublishfromwithinthereportcardresourcee?

ResourcePermissionsView– Shouldincludetheclassroomorgradelevelgroup

Edit– Anyteacherwhoneedstobeabletoeditormakechangestothethereportcard◦ Ifschoolallowsteacherstoeditscores/commentswithinthereportcardresource◦ Homeroom,specials,teamorsubjectteachers

◦ Ifschoolprefersteachertodomostchangesinthegradebook◦ Homeroomonly

◦ RememberAccountAdministratorsmayeditanyreportcard

ConfigureAllowsschoolstoadjustwhatisdisplayedonthereportcardandinthereportcardresource

Canhidespecificrowsorturnoffgrading

***Turnon/offpopup

ManagingtheReportCardProcess

Closevs Open

SchoolSpeakallowsteacherstoclosegradebooks andreportcards

Closed– Teacherscannotmakechangestoanyscores

Open– Teachersmaymakechangestoscores

Teachersmayopenandcloseasneeded

NotrequiredbuthelpfultoAccountAdmins◦ VisualcuetoAccountAdministratorsthattheteacherisreadyfornextstage

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Lockvs UnlockAccountAdministratorsmaylockandunlockgradebooks andreportcards

Lock– Nofurtherchangestoanygradebook orreportcardforthespecifiedterm

Unlock– Changesmaybemadetogradebooks andreportcards

AdminsOnly!

Waytopreventpostpublishingchanges

Mayunlockasnecessaryifcausearises

ManageGradebooksManageReportCards

AdminsutilitythatallowsadministratorstomanageGradebooks/ReportCards

Adminsmayviewallofthegradebooks andreportcards

***VeryHelpfulwhengoingthroughtheprocess!!!

PotentialProcessDay Activity

Friday -EndofTerm

Tuesday -All gradesduebyteachers,Account-AdminsLOCKgradebooks

Wednesday -Teachers beginreportcardreview-InputScoredataforitemsnotusingagradebook(AccountAdminsmayUnlockgradebook ifchangesarenecessary)

Thursday -Teacher ReviewComplete-“Final”Previewinresource- Principalreviewtobegin- AccountAdminsLOCKReportcard

Friday Print/Publishreportcards

CommonIssuesTeachercannoteditReportCard◦ CheckEDITpermissiononReportcardResource

Studentsdonothavegradesinreportcard◦ Verifythelinkstothegradebooks arecorrect

Changesinthegradebook arenotdisplayingonthereportcardview◦ MakesurethattoclickPREVIEW

IamanewschoolwhatshouldIdo?

Verifythatthereportcardsareloadedandsetup◦ Gotoclassroomgroupandclickonreportcards

Gointothereportandseeifthedataisautomaticallypulledin

Clickonsectionstoviewthedata◦ Checkyourlinksifthedatadidnotpullincorrectly

Checkyoursettingstomakesureteachernameiscorrect

Previewthereportcard(rememberparentscan’tseeityet)

Reviewthereportcardandcheckthefollowing◦ Format(maybeabletochangelayout)◦ Teachernameiscorrect◦ Datalookscorrect– Grades?%orletterornone

Callsupportforhelp

TolearnmorePleaserefertoourReportCardvideosfortopicssuchas◦ Advancedteacheroptions◦ ReportCardpermissionsandresourcesetup◦ Thereportcardprocess

◦ Closing/LockingGradebooks◦ Closing/LockingReportcards◦ Publishingandprintingthereportcards

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