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SchoolSpeakConfidential
DomorewithSchoolSpeakSolutionforCatholicElementaryandMiddleSchools
OverviewIntroduceSchoolSpeak’sreportcards
Generaloverviewofthereportcardresource
Generalconsiderationsforsetup
TheReportCardProcess
YourSchool’sReportCardSchoolSpeakrequiresareportcardtemplate
Ifyourschoolispartofadiocesanimplementation,SchoolSpeakinstalledtherecommendedreportcardintoyourschool’sSchoolSpeakaccount
Generally,newschoolreportcardsareavailableforusetowardtheendofthefirsttermdate
Runquickpreviewtoverifyworkingcorrectly
SchoolSpeakReportCardOverview
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HowdoesthereportcardprocessworkinSchoolSpeak?
Step1Finalize
Gradebooks
Step2Pullthedataintothereportcardresource
Step3ReportCardPreview
ReviewDataPrint/Publish
KeyTermsPreview– ScoredataismovedfromtheReportcardresourceintothetemplate◦ MUSTprevieweachtimeyoumakechangestoseetheresult◦ Parentscannotseethepreview◦ Canpreviewasmanytimesasnecessary◦ Note:Thepreviewedreportisareadonlyfilechangesmustbemadeeitheringradebooksorreportcardresource
Publish – TopushthereportcardouttotheSchoolSpeakPortalsothatparentsmayviewthereportcard
HowtoaddgradestothereportcardResource- 3Options① Automatically pullgradesfromtheGradebooks◦ Calculatedgrades/standardswillbepulledautomaticallyfromthegradebook◦ Additionalmarkssuchaseffort/conduct/commentscanbepulledfrothegradebook
② Manually inputofscoredataintothereportcards◦ Earlyprimarygrades(PreK andKindergarten)◦ Specials(Art,Music,PE)– singleoverallgrade
③ Combination ofboth◦ Automaticallypullscoredata◦ Manualentryforcommentsandskillsetevaluations
SchoolSpeakRecommendsusingthegradebooks astheprimemethodofdataentry
AdditionalGradesManyschoolsalsoprovidemarksforareasotherthantheachievementgrade◦ Effort,Conduct,Skillsets/Standards,Comments
◦ MaybeenteredintheTermSummarysectionofagradebook orateachermayinputwithinthereportcardresource
TheGreatDebateGradebookVSReportCardWhereshouldteachersenterandchangegrades?◦ Bestpracticerecommendation– Askteacherstodoallgrademarkentryandeditsinthegradebooks
◦ Specialsteachers?– Canadd1entrytotheirgradebook◦ Teacherswhohaveskillsets?
◦ Someteachersdonottrackstudentprogressinaformalgradebook(K,PreK).Theymayentersinglegradeingradebookorusethereportcard.
◦ Considerenhancingyourgradebookstoallowteacherstomarkskillsetsorstandards.
TypesofReportcardsBasedonhowyourschool’sgradebooksaresetupandhowyouarereportingdatatotheparents,SchoolSpeak Supportwillsetupareportcardthatbestfitstherequirements.
Your“section”displaymaydifferfromtheexampleusedwithinthiswebinarbutthebasicprocesswillbethesame
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Whereisyourclassreportcard?Locatereportcardlinkwithinyourhomeroom◦ Lastlinkonyourclassroom’sQuickLinkslist
ClickonReportCard button
WorkingwithintheReportCardResource
ListofreportsAsyoupublishreportcards,theywillbelistedontheopeningpageofthereportcardresource◦ Admins/Teacher(editaccess)canseeallofthereportcardsfortheclass◦ Parentswillonlyseetheirownstudent
Admins/Teachercandeletethereportcardifnecessary(incaseofaccidentalpublishing)
AutomaticDataPulling
ThisconfirmsthatSchoolSpeak isautomaticallypullingnewdatafromthegradebookstothereportcardresource.
Youmayopttoupdateornotonthisscreen.Recommend- Update
ImportantItemsReportcardpageSectionNames◦ Notespecificareasthatmayappearonthegradecard.Someexamples:◦ Attendance◦ Subjects◦ Comments
◦ SectionsmayhaveaView,EditandConfigureoption
Utilitybuttonsatthebottomofthepage
Previewedreportsattop
Abletochangetheterm
ViewDisplaysthestudentsandthecolumns(rowsinthereportcard)Linksarehighlighted• AlinkisthewaythattheReportcard‘knows’whichgradebooktopulldatafromforthissection
• Theremaybemorethanonegradebooklinkedo MathSection– MaylinktoMathA andMathBforasinglegrade
• Youmayadd/remove/modifylinks• Ifsomestudentsdonothavegradespullingintothereportcard,makesurethatthelinksarecorrect**Areatocheckwhenreviewingyourreportcard
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EditDisplayedpageiseditablebytheteacher
Mayenterextramarkslikeconduct,effort
AccesstopreviewbuttontorecreatethereportcardtemplatePDF
Canteacheroverridethedatainthereportcardmodule?RecommendschoolsuseOverrideFunctionalityingradebook
AteacherwithEDITpermissiononthereportcardmodulemayoverrideanygradethatispulledfromthesubjectgradebook◦ Determinedbyschoolororganizationadministration◦ UsetheEditfunctionalityoneachsection
NOTE- Gradeoverridesshouldbethelaststepinthereportcardprocess.Anychangetogradebook dataoramanual“pulldata”mayresultindataloss.
UsingtheGradebookOverrideFeature
Copyinggrades orcommentsfromaprevious term’sreportcard
Teachersmaycopythescores/commentsthatastudentreceivedinaprevioustermtothecurrentterm
Maybecopiedforanindividualstudentortheentireclasslist
Generallyusefulfor:◦ Earlyprimarygrades◦ Social/conduct/behaviorgrades◦ Generalprogressgrades◦ Specials
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CustomizingthereportcardforyourschoolADMINISTRATORCONSIDERATIONS
GeneralSettingsClickonSettingsonupperrighthandcorner
Settingsinclude:◦ Doesafacultymemberneedtobeabletoviewareportcardbutnoteditit?◦ Howdoyouwanttobringyourgradebook dataintoSchoolSpeak?◦ Doyouwantyourteacherstopublishfromwithinthereportcardresourcee?
ResourcePermissionsView– Shouldincludetheclassroomorgradelevelgroup
Edit– Anyteacherwhoneedstobeabletoeditormakechangestothethereportcard◦ Ifschoolallowsteacherstoeditscores/commentswithinthereportcardresource◦ Homeroom,specials,teamorsubjectteachers
◦ Ifschoolprefersteachertodomostchangesinthegradebook◦ Homeroomonly
◦ RememberAccountAdministratorsmayeditanyreportcard
ConfigureAllowsschoolstoadjustwhatisdisplayedonthereportcardandinthereportcardresource
Canhidespecificrowsorturnoffgrading
***Turnon/offpopup
ManagingtheReportCardProcess
Closevs Open
SchoolSpeakallowsteacherstoclosegradebooks andreportcards
Closed– Teacherscannotmakechangestoanyscores
Open– Teachersmaymakechangestoscores
Teachersmayopenandcloseasneeded
NotrequiredbuthelpfultoAccountAdmins◦ VisualcuetoAccountAdministratorsthattheteacherisreadyfornextstage
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Lockvs UnlockAccountAdministratorsmaylockandunlockgradebooks andreportcards
Lock– Nofurtherchangestoanygradebook orreportcardforthespecifiedterm
Unlock– Changesmaybemadetogradebooks andreportcards
AdminsOnly!
Waytopreventpostpublishingchanges
Mayunlockasnecessaryifcausearises
ManageGradebooksManageReportCards
AdminsutilitythatallowsadministratorstomanageGradebooks/ReportCards
Adminsmayviewallofthegradebooks andreportcards
***VeryHelpfulwhengoingthroughtheprocess!!!
PotentialProcessDay Activity
Friday -EndofTerm
Tuesday -All gradesduebyteachers,Account-AdminsLOCKgradebooks
Wednesday -Teachers beginreportcardreview-InputScoredataforitemsnotusingagradebook(AccountAdminsmayUnlockgradebook ifchangesarenecessary)
Thursday -Teacher ReviewComplete-“Final”Previewinresource- Principalreviewtobegin- AccountAdminsLOCKReportcard
Friday Print/Publishreportcards
CommonIssuesTeachercannoteditReportCard◦ CheckEDITpermissiononReportcardResource
Studentsdonothavegradesinreportcard◦ Verifythelinkstothegradebooks arecorrect
Changesinthegradebook arenotdisplayingonthereportcardview◦ MakesurethattoclickPREVIEW
IamanewschoolwhatshouldIdo?
Verifythatthereportcardsareloadedandsetup◦ Gotoclassroomgroupandclickonreportcards
Gointothereportandseeifthedataisautomaticallypulledin
Clickonsectionstoviewthedata◦ Checkyourlinksifthedatadidnotpullincorrectly
Checkyoursettingstomakesureteachernameiscorrect
Previewthereportcard(rememberparentscan’tseeityet)
Reviewthereportcardandcheckthefollowing◦ Format(maybeabletochangelayout)◦ Teachernameiscorrect◦ Datalookscorrect– Grades?%orletterornone
Callsupportforhelp
TolearnmorePleaserefertoourReportCardvideosfortopicssuchas◦ Advancedteacheroptions◦ ReportCardpermissionsandresourcesetup◦ Thereportcardprocess
◦ Closing/LockingGradebooks◦ Closing/LockingReportcards◦ Publishingandprintingthereportcards
