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8/3/2019 SAP Accounts Receivables Financial Transaction
http://slidepdf.com/reader/full/sap-accounts-receivables-financial-transaction 1/27
Accounts Receivable
1FI: Accounts Receivable
SAP-ERP
Accounts ReceivableVersion 1.0
Unit 5: Financial Transactions, EFT and Lockbox
8/3/2019 SAP Accounts Receivables Financial Transaction
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Accounts Receivable
2FI: Accounts Receivable
Course Agenda
Topic 1: Introduction
Topic 2: Customer Master
Topic 3: SAP Documents
Topic 4: Accounts Receivable Functions
Topic 5: Financial Transactions, EFT and Lockbox
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Accounts Receivable
3FI: Accounts Receivable
Electronic Funds Transfer (EFT)
Customers who remit via EFT have been assigned to specificAR staff members
The remittance advices are received each morning, andresearched. The appropriate changes are made to the advicethe same day in advance of the payment
The payment is processed that evening by SAP and appliedaccording to the advice. The designated AR staff memberreviews the system application the following morning, makescorrections where necessary and forwards the completedpayment to the appropriate Collections personnel
Reference field is a common value between the Remittanceadvice and payment Idocs
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Accounts Receivable
4FI: Accounts Receivable
EDI Structure
BANK
SAP
PAYEXR IDOC with RemittanceAdvice information
Payment IDOC
Customer
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Accounts Receivable
5FI: Accounts Receivable
EFT Scenarios
Customer Bank Customer Bank
Remittance Advice Received from x x
Payment IDOC Received from x x
Scenario I Scenario II
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Accounts Receivable
6FI: Accounts Receivable
Payment Advice
Payment Advice can be received from
Customer
Bank
We can make changes to the Payment Advices toimprove the hit ratio using the Payment Advice ChangeTransaction (FBE2)
The changes to payment advice should be done, beforethe payments are applied automatically via EFT orLockbox
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Accounts Receivable
7FI: Accounts Receivable
Payment Advice Overview (S_ALR_87012203)
1) Use the S_ALR_87012203
report to get a overview of Payment Advices for a
customer or for a particular
company code, date and /or
customer.
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Accounts Receivable
8FI: Accounts Receivable
Payment Advice Overview (S_ALR_87012203)
2) Print the report every day for future
reference and use this report to edit
payment advices using Transaction
FBE2.
Payment Advice Number
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Accounts Receivable
9FI: Accounts Receivable
Change Payment Advice (FBE2)
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Accounts Receivable
10FI: Accounts Receivable
Change Payment Advice (FBE2)
Double click on the
Payment Advice Item to
get the details
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Accounts Receivable
11FI: Accounts Receivable
Change Payment Advice (FBE2)
Click on the next itemicon to display other line
items
You can
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Accounts Receivable
12FI: Accounts Receivable
EFT – Bank posting
Check #
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Accounts Receivable
13FI: Accounts Receivable
Lockbox Payments
The Accounts Receivable Department, on a daily basis, processesthe nightly lockbox transmissions.
Each day’s cash must be completely applied within 2 business days.This will insure that the monthly cash is applied prior to the close of theaccounting period
Lockbox payments are applied either
Systematic – SAP identifies the payment to the customer
account and applies it to specific items within that account
Manual –
AR staff applies a payment that was identified but not
applied by SAP
AR staff identifies and applies a payment not identified
and applied by SAP
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Accounts Receivable
14FI: Accounts Receivable
Systematic Identification
SAP accepts nightly transmissions of check detail from fourdifferent paper lockboxes and one electronic (EFT) lockboxstrategically located throughout the United States
The transmitted data includes:
The MICR number of the check
Document numbers/amounts supplied by the customer
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Accounts Receivable
15FI: Accounts Receivable
MICR Number
The MICR number is programmatically compared to the MICRnumbers on the customer master records within SAP
MICR match is found: the payment is posted to the appropriatecustomer account as
“On account” if the system is unable to clear the paymentagainst the referenced items
“Applied”,if the system is able to clear the payment against
the referenced items,
“Part applied” if the system is able to clear some of the
referenced items, but not all of them MICR match is not found: the system will try to matchdocument numbers supplied on the remittance
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Accounts Receivable
16FI: Accounts Receivable
Document Number
The document numbers on the remittance are programmaticallycompared to document numbers on the customer line itemdisplays located in SAP
Document match is found: the payment is posted to theappropriate customer account as one of the following:
“On account” if the system is unable to clear the paymentagainst the referenced items
“Applied” if the system is able to clear the payment against
the referenced items
“Part applied” if the system is able to clear some of the
referenced items, but not all
Document match is not found: the payment is assigned an“unprocessed” status
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Accounts Receivable
17FI: Accounts Receivable
Manual Cash Identification and/orApplication
If the system is unable to identify the customer by eitherthe MICR number or the document number, the paymentremains in the clearing account until manually identified byan AR representative.
To manually identify or apply items posted on account bySAP, via the SAP system, transaction code ZLB1 is used.This brings up the “Post Processing Lockbox Data Screen”
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Accounts Receivable
18FI: Accounts Receivable
Lockbox Post- Processing (ZLB1)
Enter:
1) Destination
2) Origin: Bank # (Exhibit: Regional
Remittance Addresses)3) Lockbox: Corresponding Lockbox #
(Exhibit: Regional RemittanceAddresses) Enter leading zeros for atotal of 7 characters, with theexception of Northern Trust, LockboxEF1.
Date: Date of the deposit being worked
Batch#: Leave blankCheck Status: 1 (All checks)
A R i bl
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Accounts Receivable
19FI: Accounts Receivable
Lockbox Post-Processing (ZLB1)
1) Click Lbox Overview Icon – the screen willdisplay all batches for that particular day’s
deposit for the lockbox selected. Click on theLockbox overview Icon
A t R i bl
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Accounts Receivable
20FI: Accounts Receivable
Lockbox Processing (ZLB1)
2) Select each batch containing the checks by
clicking on it and select the batch by click once andon the details
3) The screen shows the total checks and thenumber of checks applied, Part. Applied, postedon account and Unprocessed
A t R i bl
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Accounts Receivable
21FI: Accounts Receivable
Lockbox Processing (ZLB1)
3) Select the Lockbox totals iconto display the Lockbox totals
A t R i bl
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Accounts Receivable
22FI: Accounts Receivable
Lockbox Data Overview (ZLB1)
3) Select the batch and click theBatch totals Icon for Batch totals
Accounts Receivable
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Accounts Receivable
23FI: Accounts Receivable
Lockbox Data Overview (ZLB1)
4) Click on Details button to seethe check numbers and details
Accounts Receivable
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Accounts Receivable
24FI: Accounts Receivable
Lockbox Data Overview (ZLB1)
5) Click on Details button to seethe check numbers and details
Accounts Receivable
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Accounts Receivable
25FI: Accounts Receivable
Lockbox Data Overview (ZLB1)
6) Financial document posted -
Lockbox Total posted
Accounts Receivable
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Accounts Receivable
26FI: Accounts Receivable
Lockbox Data Overview (ZLB1)
Accounts Receivable
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