Presented to ASCUS November 30, 2012 Lori Ventura Product Manager Student-Teacher-Course Connection...

Presented to ASCUSNovember 30, 2012

Lori VenturaProduct Manager

Student-Teacher-Course Connection

Student-Teacher-Course Connection

Update

Program Overview

• Celebrations

• Getting Started Guide

• STC File Specifications made easy

• SRM Submission Process

• Error Reporting/Resolution

Celebrate!

Our guide needs updating!• CourseWalk is not the only

way to do course mapping

• Many of you have chosen to do course mapping through your SIS

1. Attend SIS training2. Download AZ State

course catalog3. Contact SIS vendor to

understand requirements of the system

4. Upload AZ course codes in SIS

• Add common terms glossary

STC file specifications made easy

STC Collection Connection addendum .01.01

• Created for the sole purpose of explaining data collection in terms – Ones that make sense to school users

• Examples, scenarios, term definitions, etc.

SRM SUBMISSION PROCESS

CourseWalkHQT SAISEnterprise

SISSRM

ADE

Extract files

• Sample Data – Course Sections

I’ve submitted…now what?

• View Validation Error report• Fix data in source (SAIS, HQT, SIS,

Enterprise)• Regenerate files from SIS• Revalidate in SRM• When no error exist – “Send to State”

– Production ONLY– 40th day window closes Friday, December 7th

– 100th day window will open on or around January 7th, 2013

State Report Manager

Training Site: https://training.azed.gov/srmProduction Site: https://www.azed.gov/srm

Error Report by ItemViolations Summary

Record-Level Violations

Trial Name: Latest Trial

Trial Date: 2012-10-19 13:01:13

User Name: lventura

Report Date: 2012-10-23 09:54:44

Report Name: STCConnection Fall 2012

CourseSectionR10112 (Error) CourseId Invalid

LEAID SchoolId CourseId CourseIdSystem

2000 2001 E0KG07 L

2000 2001 E0KG07 L

2000 2001 E0KG07 L

2000 2001 E0KG07 L

2000 2001 E0KG07 L

2000 2001 E0KG07 L

2000 2001 E0KG07 L

2000 2001 E0KG07 L

R10113 (Error) Teacher ID not found in HQT system

LEAID SchoolId CourseId CourseIdSystem

2000 2001 HMA01YHN L

2000 2001 HMA01YHN L

2000 2001 M8MA01 L

2000 2001 M8MA01 L

2000 2001 M8MA01 L

Common Errors – HQT system input• Teacher has a different name in HQT

• Teacher ID not found in HQT system

• Most common error is that HQT system has not been properly updated with current year’s staff

Teacher of Record (TOR)

• Teacher of Record - Directly instruct, evaluate and assign grades– No other positions can legally assign

grades

• Office aides, nurses, etc. cannot assign grades – please do not assign students to these folks

Common Errors – SAIS system

• Student name mismatch in SAIS

• Student section enrollment without matching Course Section

• Student in SAIS without Student Section Enrollment

• Most common error is the proper student enrollment transaction has not taken place within SAIS

How do AOI students fit into the process?• Online courses usually are open entry/exit

scenarios– Schedule the course as a FY course

• Enroll students with their own specific entry and exit date within that course

• Provide a grade if student completes the course– Exit type

» CF – Content Complete – Full Credit (K-12)» CP – Content Complete – Partial Credit (9-12)» CN – Content Complete – No Credit (K-12)

• Auditing option, elementary» SC – Schedule Change (K-12)» LS – Left the School (K-12)

*Red text = grade required

Common Errors – Enterprise

• Open school without course sections– Contact LEA school finance account analyst to

close/open/modify school operating status

• Most common error is that “official operating status” action has not been completed by LEA

JTED STC Reporting

• Centralized JTED– Report on all students served– Course Code– External Provider

• Satellite JTED– Member district to report students served– External Provider = JTED providing services

FAQs

• What types of classes should be reported?– Any course that includes student enrollments

• How do we handle long-term subs?– Long-term subs will not be validated against HQT if

reported from the Provider Teacher 1 element in STC file.– HQT department advises that if a long-term sub has

been attached to a school for 4 consecutive weeks, then should be added to said school within HQT

• Is STC data the same as SAIS data?– There are similar SAIS elements represented in STC files,

however, this data is different. – Please see file specification addendum to understand

differences

Where should I be in the process?• Data submission window closes

December 7– Have you mapped your courses?– Have you entered all required STC data inside

your Student Information System?– Have you obtained SRM login credentials?– Have you submitted your first trial

submission?– Have you worked to correct errors?– Have you “sent to state” via SRM?

STC Data at work for you

• Potential uses for STC data– Course impact on student performance– Mobile student tracking and assignments– “On-time” graduation tracking– Dropout early warning system– Prediction of college remediation– Teacher assignment alignment to certification– Teacher education program evaluation– Equality of opportunity to learn– Teacher impact on student performance

271 LEAs have

submitted tri

al

submissions in

SRM

150 LEAs have submitted clean 40th day

We are here to help!

• Single Point of Contact– stconnection@azed.gov– 602-542-7378; Option 2– 800-352-4558 (toll free)

• Website– www.azed.gov/racetothe

top/stc– FAQ’s – Training Videos– Ongoing Webinars– Documentation Library

Lori VenturaProduct Manager

Lori.Ventura@azed.gov(602) 364-2345

Questions