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Presented to ASCUSNovember 30, 2012
Lori VenturaProduct Manager
Student-Teacher-Course Connection
Student-Teacher-Course Connection
Update
Program Overview
• Celebrations
• Getting Started Guide
• STC File Specifications made easy
• SRM Submission Process
• Error Reporting/Resolution
Celebrate!
Our guide needs updating!• CourseWalk is not the only
way to do course mapping
• Many of you have chosen to do course mapping through your SIS
1. Attend SIS training2. Download AZ State
course catalog3. Contact SIS vendor to
understand requirements of the system
4. Upload AZ course codes in SIS
• Add common terms glossary
STC file specifications made easy
STC Collection Connection addendum .01.01
• Created for the sole purpose of explaining data collection in terms – Ones that make sense to school users
• Examples, scenarios, term definitions, etc.
SRM SUBMISSION PROCESS
CourseWalkHQT SAISEnterprise
SISSRM
ADE
Extract files
• Sample Data – Course Sections
I’ve submitted…now what?
• View Validation Error report• Fix data in source (SAIS, HQT, SIS,
Enterprise)• Regenerate files from SIS• Revalidate in SRM• When no error exist – “Send to State”
– Production ONLY– 40th day window closes Friday, December 7th
– 100th day window will open on or around January 7th, 2013
State Report Manager
Training Site: https://training.azed.gov/srmProduction Site: https://www.azed.gov/srm
Error Report by ItemViolations Summary
Record-Level Violations
Trial Name: Latest Trial
Trial Date: 2012-10-19 13:01:13
User Name: lventura
Report Date: 2012-10-23 09:54:44
Report Name: STCConnection Fall 2012
CourseSectionR10112 (Error) CourseId Invalid
LEAID SchoolId CourseId CourseIdSystem
2000 2001 E0KG07 L
2000 2001 E0KG07 L
2000 2001 E0KG07 L
2000 2001 E0KG07 L
2000 2001 E0KG07 L
2000 2001 E0KG07 L
2000 2001 E0KG07 L
2000 2001 E0KG07 L
R10113 (Error) Teacher ID not found in HQT system
LEAID SchoolId CourseId CourseIdSystem
2000 2001 HMA01YHN L
2000 2001 HMA01YHN L
2000 2001 M8MA01 L
2000 2001 M8MA01 L
2000 2001 M8MA01 L
Common Errors – HQT system input• Teacher has a different name in HQT
• Teacher ID not found in HQT system
• Most common error is that HQT system has not been properly updated with current year’s staff
Teacher of Record (TOR)
• Teacher of Record - Directly instruct, evaluate and assign grades– No other positions can legally assign
grades
• Office aides, nurses, etc. cannot assign grades – please do not assign students to these folks
Common Errors – SAIS system
• Student name mismatch in SAIS
• Student section enrollment without matching Course Section
• Student in SAIS without Student Section Enrollment
• Most common error is the proper student enrollment transaction has not taken place within SAIS
How do AOI students fit into the process?• Online courses usually are open entry/exit
scenarios– Schedule the course as a FY course
• Enroll students with their own specific entry and exit date within that course
• Provide a grade if student completes the course– Exit type
» CF – Content Complete – Full Credit (K-12)» CP – Content Complete – Partial Credit (9-12)» CN – Content Complete – No Credit (K-12)
• Auditing option, elementary» SC – Schedule Change (K-12)» LS – Left the School (K-12)
*Red text = grade required
Common Errors – Enterprise
• Open school without course sections– Contact LEA school finance account analyst to
close/open/modify school operating status
• Most common error is that “official operating status” action has not been completed by LEA
JTED STC Reporting
• Centralized JTED– Report on all students served– Course Code– External Provider
• Satellite JTED– Member district to report students served– External Provider = JTED providing services
FAQs
• What types of classes should be reported?– Any course that includes student enrollments
• How do we handle long-term subs?– Long-term subs will not be validated against HQT if
reported from the Provider Teacher 1 element in STC file.– HQT department advises that if a long-term sub has
been attached to a school for 4 consecutive weeks, then should be added to said school within HQT
• Is STC data the same as SAIS data?– There are similar SAIS elements represented in STC files,
however, this data is different. – Please see file specification addendum to understand
differences
Where should I be in the process?• Data submission window closes
December 7– Have you mapped your courses?– Have you entered all required STC data inside
your Student Information System?– Have you obtained SRM login credentials?– Have you submitted your first trial
submission?– Have you worked to correct errors?– Have you “sent to state” via SRM?
STC Data at work for you
• Potential uses for STC data– Course impact on student performance– Mobile student tracking and assignments– “On-time” graduation tracking– Dropout early warning system– Prediction of college remediation– Teacher assignment alignment to certification– Teacher education program evaluation– Equality of opportunity to learn– Teacher impact on student performance
271 LEAs have
submitted tri
al
submissions in
SRM
150 LEAs have submitted clean 40th day
We are here to help!
• Single Point of Contact– [email protected]– 602-542-7378; Option 2– 800-352-4558 (toll free)
• Website– www.azed.gov/racetothe
top/stc– FAQ’s – Training Videos– Ongoing Webinars– Documentation Library
