Preparing Effective PowerPoint Presentations Why PowerPoint Presentations ?

Preparing Effective PowerPoint Presentations

Why PowerPoint Presentations ?

Why PPP?• People may better understand what you are

trying to tell them,• Later they can reach the content and rethink• You can reach more people• The audience may get less bored• You may better get the audience’s interest

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Outline• Why PowerPoint Presentation?• Planning Presentation• Components of a Presentation

– Content– Design– Text– Visuals

• General Guidelines

Why PowerPoint Presentation?• It is easy to prepare a PowerPoint Presentation and

PowerPoint provides lots of features to enrich the presentation. For example pictures, animations, sounds and slide transitions can be added.

• A PowerPoint presentation presents the content you are trying to present for you. Therefore your load is reduced.

How do you feel?

What is your first impression about this presentation?

Outline• Why PowerPoint Presentation?• Planning Presentation• Preparing Presentation• Components of a Presentation

– Content– Design– Text– Visuals

• General Guidelines

Why PowerPoint Presentation?• Easy to prepare• Allow various types of audiovisuals• Alternative way to convey information • Strengthen the presentation• Help audience to follow the presenter• Simplify the recall of key points

Planning Presentation• Study the content• Decide the goal• Know the audience

Preparing Presentation• Impressive beginning• Satisfying content• To the point closure

Content• Include essential information• Keep it simple• Keep 6x6 rule in mind:

– 6 words per line– 6 lines per slide

• Check the spelling and grammar

Design • Use design templates for consistency• Be creative• Leave empty space on each slide

““It's how we spend our time It's how we spend our time here and now, that really here and now, that really matters. If you are fed up matters. If you are fed up with the way you have come with the way you have come to interact with time, to interact with time, change it.change it.””

Marcia WiederMarcia Wieder

Colors• Use a theme with a set of colors• Limit the number of different colors in a slide• Check how projected colors are seen

Fonts• Prefer Sans-Serif fonts:

– Arial– Verdana

• Difficult to read Serif and fancy fonts:– Times New Roman

– Palatino– Bradley Hand ITC

Fonts• Stick to one font• For emphasis use colors and font stylesstyles

– Avoid using italic: hard to read – Try not to use underline: seems like hyperlink

• DON’T USE ALL CAPS

Font Size• Font size: 18• Font size: 20• Font size: 24• Font size: 28• Font size: 32• Font size: 36• Font size: 40• Font size: 44

Font Color

Red text

White text Yellow text

Green text Pink text

Maroon text

• Use contrasting colors• Dark color on light background• Light color on dark background

Font Color

Light color on dark background

Font Color

Dark color on light background

Visual Components• Use quality pictures, clipart and cartoons• Prefer content related visuals • Try to use same style visuals• Limit the number of visuals per slide• Try to simplify charts• Check the projected appearance

Graph Usage

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7585

60 6055

05

101520253035404550556065707580859095

100

A B C

Midterm Results

1. Midterm2. Midterm

0102030405060708090

100Grades

A B CStudents

Midterm Results

1. Midterm2. Midterm

Animations and Sound Effects• Avoid sound effect if not essential

– If essential wait until it stops to speak• Limit transitions and animations

Outline• Why PowerPoint Presentation?• Planning Presentation• Components of a Presentation

– Content– Design– Text– Visuals

• General Guidelines

Three different fonts

Unrelated and inconsistent images

Serif font

Italic style

Why PowerPoint Presentation?• It is easy to prepare a PowerPoint Presentation and

PowerPoint provides lots of features to enrich the presentation. For example pictures, animations, sounds and slide transitions can be added.

• A PowerPoint presentation presents the content. Therefore your load is reduced.

5 different colors Long sentences

Small font size

Alternate Method• No template• Maximum of 6 words per slide• Loaded with image• Little or no animations• Rely on presenter

What areWhat areYOUYOU

Doing toDoing toOUROUR

World?World?

General Guidelines• Don’t read the presentation• Use a wireless mouse if possible• Don’t turn your back on the audience• Limit the number of slides• Spare minimum one minute for each slide• Practice your presentation beforehand

References• Etkili bir sunu oluşturmak ve sunmak için ipuçları - PowerPoint -

Microsoft Office Online: http://office.microsoft.com/tr-tr/powerpoint/HA102078641055.aspx

• 10 Font Tips for Presenters - Using Fonts in PowerPoint - PowerPoint Font Tips: http://presentationsoft.about.com/od/powerpointtipsandfaqs/tp/080119powerpoint_font_tips.htm?once=true&

• Presentation Tip: The Seven Deadly Sins of PowerPoint Presentations: http://entrepreneurs.about.com/cs/marketing/a/7sinsofppt.htm

• Creating An Effective PowerPoint Presentation: http://homepages.csp.edu/saylor/Documents/CREATING_AN_EFFECTIV.doc

References• Tips for Effective PowerPoint Presentations:

http://www.cheney268.com/training/PowerPoint/PowerPointTips.htm

• Creating an Effective PowerPoint: http://mason.gmu.edu/~montecin/powerpoint.html

• Tips for Making Effective PowerPoint Presentations: http://kinesiology.boisestate.edu/kines442/tips_for_making_effective_powerp.htm

• Designing Effective PowerPoint Presentations: http://revitalise.ncsa.uiuc.edu/workshops/sess6/resources/Effective_presentation.ppt

• Designing an Effective PowerPoint Presentation: http://owl.english.purdue.edu/owl/resource/686/01/

• watersecretsblog.com

Thank you for your attention and time.

Any Questions?

PAULO COELHOSİMYACI