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Introductions Lori
Procurement Code Requirements Lori
Solicitation Timeline Lori
Scope and Intent of Project Jay
Site Selection Jay
Frequency and Coverage Jay
Submission Requirements Lori
Question/Answer Lori
Agenda
Lisa Bergeron, IT Program Manager
Levi Gibson, Finance Director
Lorina Gillette, Senior Procurement Officer
Lori Pruitt, Buyer
Randon Riffey, Purchasing Manager
Jay Vargo, IT Radio Communications Director
Rajit Jhaver, Director of Operations with Federal Engineering
Pinal County Representatives
Verbal responses to questions are not binding.
All questions must be submitted in writing to the Purchasing department.
Written responses will be published as an addendum to the RFP.
Please refrain from discussing the project with any Pinal County representative or Federal Engineering representative.
All communication should go through Lori Pruitt in the Purchasing department.
Procurement Code requirements:
DATE EVENT
July 20, 2015 Pre-Submittal Conference
August 14, 2015 Questions are Due
On or before August 21, 2015 Answers to be Published
September 15, 2015 @ 2PM RFP Deadline
September 15, 2015 @ 2:15PM Solicitation Opening
September 29 & 30, 2015 Interviews with Responders as requested by Pinal County
Anticipated October 2015 Source Selection and Award Notification
Solicitation Timeline
Procure an interoperable, secure Project 25 (P25) Phase 2 based platform AND a licensed digital microwave system to backhaul the P25 voice and data traffic.
Services to include planning, design, engineering, construction, installation and technical support to maintain radio and microwave systems.
Scope and Intent of Project
Pinal County recommends the use of preferred radio sites to the greatest extent possible, however, proposed site selection is at the discretion of the Contractor.
Contractor may consider developed sites and/or greenfield locations as required to meet the coverage requirements.
Site Selection
700/800 MHz Frequency
Coverage Map shape (.shp) file can be found on the Pinal County’s website: http://pinalcountyaz.gov/Departments/Finance/Pages/BidsProposals.aspx
Frequency/Coverage
Section 1:
◦ Title Page
◦ Offer & Acceptance Form
◦ Addendum Acknowledgment Form
◦ W-9 Form
◦ Responder’s Checklist
Submission RequirementsOffer shall be organized into seven (7) sections
Section 2:
◦ Statement of experience and qualifications
◦ List of 5 customer references
◦ Three (3) years of audited financial reports including income statements, balance sheets, and Dun & Bradstreet report.
Submission RequirementsOffer shall be organized into seven (7) sections
Section 3:
◦ Point-by-point compliance to the Statement of Work
◦ Completed Compliance Matrix that was provided by Pinal County
Submission RequirementsOffer shall be organized into seven (7) sections
Section 4:
◦ Feasibility of the Design – to include all 17 points listed in Section 3.4.4 of the Special Instructions on page 6 of the RFP.
Submission RequirementsOffer shall be organized into seven (7) sections
Section 5:
◦ Coverage maps and associated guaranteed coverage percentages
Submission RequirementsOffer shall be organized into seven (7) sections
Section 6:
◦ Warranty
◦ Maintenance
◦ Training
Submission RequirementsOffer shall be organized into seven (7) sections
Section 7:
◦ Itemized pricing including software/firmware support and upgrade programs
◦ Completed Proposal Pricing Forms that were provided by Pinal County
Submission RequirementsOffer shall be organized into seven (7) sections
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