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October2016 AzWater Conference
Committee MeetingSponsored by:
Presentation TitleOctober 2015
Welcome & Introductions
• Recognition• Existing Members• New Members
Presentation TitleOctober 2015
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Meeting
June 12
Committee Schedule
2015 Review
Strategic Plan Update /
Select Theme
Sub-Committee / Assignment
s
Meeting
July 10
2016 Upgrades
Preview Video
Program Theme & Outline
Operator Training
Meeting
Aug 14
Abstract Submissio
n
Technical Tracks
Smart Phone App
BBQ / Keynote
Retreat Review
Meeting
Sept 18
Website
Smart Phone App
KeynoteSpeaker
Career Fair / Site
Select
Exhibit Hall / EHHH
Meeting
Oct 16
Abstract Update
Panel Discussio
n
Budget
Awards
Vendors/ Exhibit
Hall
2016 Conference Monthly Planning
Presentation TitleOctober 2015
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2016 Conference Monthly PlanningMeeting
Nov 13
Abstracts
Abstract Review / Criteria
Smart Phone App
Demo
Moderators
Deadlines
Abstracts Due
(Nov 13)
Distribute Abstracts (Nov 23)
Score Abstracts
(Dec 4)
Workshop
Dec 11
Arrange Technical Program
Meeting
Dec 18
Program Brochure Liaison
Technical Program
Brochure Layout
Conference Setup
Speaker Ready Room
Meeting
Jan 15
YP Liaison
Review Program
Moderator Duties
Speaker Respons-ibilities
Conference Role
Volunteers
Presentation TitleOctober 2015
Deadlines
Speaker Notification
(Jan 29)
Finalize Brochure
(Jan 29)
Speaker / Abstract
Updates (Feb 4)*
Meeting
Feb 19
Conference Duties
Signs
Meeting
Mar 18
Tentative Meeting
Meeting
Apr 22
Moderator Training
At Glendale Renaissance Conference
Center
Conference!
May 11-13
Glendale Renaissance Conference
Center
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2016 Conference Monthly Planning
Presentation TitleOctober 2015
September Action Items• Link to Abstracts Submission Form on Homepage
• Arrange a Demonstration of Smart Phone App
• Pursue Keynote Speakers (Colangelo, Arians, Bidwell, Keim)
• Send Keynote Recommendations to Iwanski, Worlton, Baumgardner
• Career Fair Outreach Assistance
• Contact Robin Bain about 2017 Conference Venue
Presentation TitleOctober 2015
Abstract Update• Current Abstract Count: 7 (Two Duplicates)
• Composition: • 4 Vendors / 1 Municipal
• 2 Water Distribution, 1 Water Treatment, 1 Water Resources (actually WW Treatment - MBR), 1 Special (really water treatment)
• Abstract Link on Homepage Updated
Presentation TitleOctober 2015
Panel Discussion
Presentation TitleOctober 2015
Budget
2012 2013 2014 2015 2016 Budget
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
BBQ
Food$24,796 $23,665 $21,091
$33,175 $30,000
$82,974$102,338 $97,243
$47,528$62,250
$125,217 $135,519
$171,637
$231,459
$196,000
$308,254
$344,445
$379,009
$434,472$411,000
BBQ Net Income Food Total Income
Budget
Presentation TitleOctober 2015
• Award Committee Updates / Outreach
• National Awards• Andrew Richardson – Emerson Distinguished
• Paul Johnson – Fair Distinguished Engineer. Educator Medal
• National Nominations• Camp Applied Research Award
• Outstanding Young Water Environment Professional Award
• Fair Distinguished Engineering Award
• Awards Banner on Homepage
Awards
Presentation TitleOctober 2015
E-mail to 2015 exhibitors will be sent out next week • Updates on registration sign-up date (early January 2016)• Innovative technology technical track (details next slide)• Request suggestions for 2016 conference • Reminder of potential of 2017 conference venue change
Layout for 2016 • Ensure layout (10’ wide x 8’ deep) will be setup• More hallway tables for organizations (cities, regulators, other
associations, etc.) – Costs?
– Ambroziak & Muse to discuss layout & capacity w/Renaissance
Exhibition Hall Update
Presentation TitleOctober 2015
Innovative Technology / Manufacturer Track
• E-mail to last year’s exhibitors to notify them• Abstracts submitted using azwater.org process• Check box for Innovative Technology/Manufacturer• Review group will be accepting 6 to 8 topic• Solicit a group of 5 to 10 to review these abstracts • Ambroziak will moderate these sessions• Live demo and/or model of equipment/technology
will be encouraged
Presentation TitleOctober 2015
Exhibitor Happy Hour Going to take place Wednesday, May 11, 2016 from 4:30pm to 6pm
Food during event to be evaluated by Ambroziak & Muse
Drink tickets distribution • Last year ~200 were leftover after event • This year distribution
– 2 per exhibition booth (180 booths x 2 = 360 tickets)– 1 per person for first 200 people that enter event
• $1,000 from drink ticket money to be used for happy hour raffle – 5ea. x $200 prizes– Those that enter exhibitor hall during happy hour are entered in raffle– 5 prizes raffled off during event (@ 5pm, 5:15, 5:30, 5:45, 6pm)– Once name is drawn for a prize, it is removed from raffle
Presentation TitleOctober 2015
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• Patty KennedyConference Chair
• Mike Worlton, Chair• Gretchen Baumgardner, Vice Chair
Task Force Chairs
• Mike CarusoPast Chair
• UsTask Force
• David IwanskiKeynote, Theme Program & Panel
2016 Conference Task Force
Presentation TitleOctober 2015
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• Craig Caggianno, Clayton FreedAbstracts /
Technical Program
• Carol JohnsonCommittee Sessions
• Mike Ambroziak, John MascheManufacturer
Technical Session
• Nashita NaureenStudent Poster
Session
• Gretchen BaumgardnerTech Program /
Brochure
Session / Brochure
Presentation TitleOctober 2015
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• James TaylorBBQ
• Mike AmbroziakMFR Social / EHHH
• David DieffenbachMFR Grand
Opening / Mayor Introduction
• Doug BerschauerOperator Training
• Clayton FreedEmail Monitoring
Networking & Outreach
Presentation TitleOctober 2015
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• Amy BakerSmart Phone App
• Jesse BlackOperations Competition
• Kevin Chadwick, Andy KoesterRegulatory Outreach
• Jeanne Jensen, Sumeet MohanJob Fair
• Clayton FreedWebsite
Networking & Outreach
Presentation TitleOctober 2015
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• Tom BraatelienModerator &
Training
• Tricia Cook, Amy BakerCheck In /
Proceedings
• Larry HansonA/V and Room
Setup
• Maria Brady, Gretchen Baumgardner
Signs
Logistics
Presentation TitleOctober 2015
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• Steve Wedwick, Josh SmithBreakfast/Lunch
PPTs
• Richard SacksPDHs
• Damien TonnelleSurvey/Feedback
• Anupa Jain, Bob GoffPhotography
Logistics
Presentation TitleOctober 2015
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• Patty KennedyBoard Liaison
• Gretchen BaumgardnerYP Chair
• Mike AmbroziakExhibitor Liaison
• Patrick GoodfellowIT Chair
• Cindy Martinez, Annette Duarte, Laura McCaslandRegistration Chair
• Alan PalmquistAwards Chair
• Debbie MuseConference
Program
Committee Liaisons
Presentation TitleOctober 2015
• Location: Same Location (GHD)
• Lunch Sponsor: This Could Be You
• Agenda:• Abstract Review / Updates
• Smart Phone App
• Moderators
Next Meeting
Presentation TitleOctober 2015
Thanks to Our October Sponsor
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