AZ Water 2020 Conference Planning Committee Meeting€¦ · AZ Water 2020 Conference Planning Committee Meeting Lunch Sponsored by: May 24, 2019

AZ Water 2020 Conference Planning Committee Meeting

Lunch Sponsored by:

May 24, 2019

AZ Water 2020 Conference Planning Committee Meeting

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Agenda

Surveys!

Theme (Y/N)

Abstract Management

BBQ

Exhibit Hall Schedule

326 Days!

April 14th, 2020

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• OverviewConference Schedule

Phoenix Convention Center South Building

Sunday April 12th Service Project

Monday April 13th Golf Tournament

Tuesday – Thursday (4/14 – 4/16) Conference

Survey!

Survey Responded Total Sent 2019 Response 2018 Response

General Attendees 506 2257 22% 22%

Speakers 58 184 32% 24%

Moderators 29 101 29% 37%

Career Seekers 2 34 6% N/A

Employer Reps 4 13 31% N/A

Exhibitors 42 548 8% 9%

• General AttendeeSurvey!

Number of Response(s) Response Ratio

282 55.7%

204 40.3%

16 3.1%

4 <1%

0 0.0%

506 100%Total

66 Comment(s)

Please rate the overall quality of the 2019 AZ Water Conference & Exhibition.

Excellent

Good

Fair

Poor

No Responses


• FIRST TIME ATTENDING AND VERY IMPRESSED!• The conference was very well put together this year.• I was disappointed when the Conference was moved from Glendale but this year's

conference was the most enjoyable that I have ever attended. I don't know what changed, maybe it just took a couple years to mature into the new location.

• I would have liked to have the vendors on Thursday also. Crowd seemed smaller• Scanning in and out of classes is chaotic.• the food was not that great, but this is not important.• I thought the time allotted to the presentations was not long enough for the attendees to

really learn well on the topics discussed.• Xx



345 68.1%

130 25.6%

23 4.5%

8 1.5%

0 0.0%

506 100%

Somewhat dissatisfied

Very dissatisfied

No Responses

Total

74 Comment(s)

How satisfied are you with the scheduling of the 2019 AZ Water Conference in April instead of May?

Very satisfied

Somewhat satisfied


• April is typically cooler than May• It is better to let my employees go to the seminar in the hotter months to give them a

break from the elements. I need to capitalize on the work load during the nice weather every chance I get.

• Please don’t have it the same week as the roads and streets.• Allows students to attend and a little more moderate weather• Water business for operators and especially meter staff gets busier as it gets hotter. Keep in

mid-April• May is always so HOT.• Does not conflict with end of school year and graduation dates.



334 66.0%

108 21.3%

53 10.4%

11 2.1%

0 0.0%

506 100%

53 Comment(s)

Very satisfied

Somewhat satisfied


Very dissatisfied

No Responses

Total

How satisfied are you with the scheduling of the 2019 AZ Water Conference on Tuesday through Thursday instead of

Wednesday through Friday?


• Perfect! Monday was a travel/work day and Thursday traveled back (long day), but i had Friday off!

• I think people stayed around more for the entire event• Much better. Thurs PM still less folks but not as dead. Consider calling it at 3 pm not 5• I was able to still have a work day to catch up on things that I missed because of attending

the conference.• I would prefer it Wednesday through Friday, then we wouldn't have to burn a day of

vacation if we wanted a long weekend...ha ha ha.• Doesn't really matter but liked that Thursday was a full schedule while Friday this doesn't

seem as relevant.• keep this please• Not sure it matters....


What changes would you like to see to the conference in 2020? (optional)

164 Response(s)

• better food (first 5 comments)• Offer a track for soft skills: leadership, management and other professional development

topics.• Go back to Glendale• Please have coffee available all day! I think there are significantly more coffee drinkers than

soda drinkers from the comments I heard. • I would like to see more hands on training• Shorter lines for BBQ, band not so loud at BBQ.• Expand competitions even more. very exciting and worthwhile



329 65.1%

77 15.2%

209 41.3%

333 65.9%

116 22.9%

199 39.4%

32 6.3%

39 7.7%

53 10.4%Keynote Speaker(s)

PDHs

Networking

I was a Speaker/Volunteer

Manufacturer's Exhibition

Job Fair

Awards

What are the main reasons you attended the 2019 AZ Water Annual Conference? (you can choose more than one)

Technical Sessions

Operator Training Sessions

• I was made to attend• George Hawkins was awesome.• meet people• Competitions



471 93.0%

32 6.3%

3 <1%No Responses

Do you plan to attend next year?

Yes

No



19 3.7%

5 <1%

1 <1%

1 <1%

478 94.4%

2 <1%

Fair

Poor

Did not attend

No Responses

If you attended/participated in the Community Service Project on Sunday, please rate the event.

Excellent

Good


9 1.7%

8 1.5%

1 <1%

0 0.0%

486 96.0%

2 <1%No Responses

If you attended/participated in the Golf Tournament on Monday, please rate the event.

Excellent

Good

Fair

Poor

Did not attend



160 31.6%

236 46.6%

36 7.1%

2 <1%

72 14.2%

0 0.0%

Fair

Poor

Did not attend

No Responses

Please rate the overall quality of the Technical Sessions. If you have comments please indicate specific session(s).

Excellent

Good


• I would select "very good" if that were a choice. Mostly really good with a few clunkers mixed in

• the topics this year were not as good as in the past. But that is a hit or miss each year I imagine in selecting.

• There appeared to be way more companies doing a sales pitch in the sessions (at least the ones I attended) instead of information sharing.

• Some people cram an hour session into a 1/2 hour time allotment and "skim" through the class. Some people didn't have enough to properly fill the 1/2 hour. Some were timed just right. Perhaps some classes could/should be an hour long?

• Some sessions in the water treatment track were standing room only. Not sure how to resolve that issue though.


45 8.8%

67 13.2%

18 3.5%

5 <1%

10 1.9%

361 71.3%

506 100%

No Responses

Total

17 Comment(s)

How was the quality of the food at Copper Blues?

Excellent

Good

Fair

Poor

Did not eat



144 28.4%

344 67.9%

18 3.5%

506 100%

Did you attend the BBQ at Copper Blues/Stand Up Live on Tuesday evening?

Yes

No

No Responses

Total



239 66.2%

48 13.2%

181 50.1%

22 6.0%

60 16.6%

4 1.1%

35 9.6%

18 4.9%

51 14.1%

32 8.8%

33 9.1%

55 15.2%

13 3.6%

The WEFTEC Student Design Competition

The AZ Meter Mania Finale

The Industry Job Fair & Career Exploration

The Awards Reception on Wednesday Evening at the Hyatt Regency

Wednesday Evening Networking Events

I did not attend the Conference on Wednesday

Operator Training Sessions

Exhibit Hall

The WEF Operations Challenge Demonstration

The Operator Awards during Wednesday's Lunch

Annual Business Meeting

The Student Poster Contest

Which event/activity did you enjoy the most on Wednesday? (you can select up to three)

Technical Sessions



211 41.6%

205 40.5%

26 5.1%

3 <1%

61 12.0%

0 0.0%

506 100%

Fair

Poor

Did not attend

No Responses

Total

29 Comment(s)

Please rate the overall quality of the Manufacturer's Exhibition.

Excellent

Good


• only was in attendance Thursday• Provide additional opportunities for pdh at specific booth presentations• It would be nice if they stayed until noon on Thursday or last day. Maybe they could open

at 9:00 am the first two days so the days aren't so long.• Happy that "happy hour" was brought back• I would like to see more products and hands on exhibits by the manufacturers.• would be nice to have carpet throughout instead of concrete!

• ExhibitorsSurvey!


25 59.5%

15 35.7%

2 4.7%

0 0.0%

0 0.0%

1. How satisfied are you with the 2019 AZ Water Conference venue?

Very Satisfied

Somewhat satisfied


Very dissatisfied

No Responses


32 76.1%

1 2.3%

9 21.4%

0 0.0%

No

Undecided

No Responses

8. Do you plan to attend next year?

Yes



8 19.0%

10 23.8%

6 14.2%

18 42.8%

Very interested

Somewhat interested

Somewhat not interested

Not interested

9. Please indicate your interest in expanding the exhibit hours from 2 days to 3 days.


18 42.8%

16 38.0%

8 19.0%

0 0.0%

Undecided

No Responses

11. Would you prefer the Exhibit Hall be open for full days (current), or open for half days with longer Exhibit Hall-

oriented breaks?

Full days

Half days



14 33.3%

16 38.0%

2 4.7%

10 23.8%

0 0.0%No Responses

10. Would you be interested in delaying the opening of the exhibit hall on day 1 to the afternoon (allow fly in / set up in

the morning instead of the day before) and continue hours through noon on day 3?

Very interested

Somewhat interested

Somewhat not interested

Not interested

• SpeakersSurvey!


49 84.4%

9 15.5%

0 0.0%

2. Were the communications from your moderator clear, concise and timely?

Yes

No

No Responses


42 72.4%

14 24.1%

1 1.7%

1 1.7%

0 0.0%

6. Please rate the AV system (computers, sound, displays) provided.

Excellent

Good

Fair

Poor

No Responses

• ModeratorsSurvey!


20 68.9%

8 27.5%

1 3.4%

Did you use the Moderator Duty Checklist? If not, please explain.

Yes

No

No Responses

• What the [heck] is the moderator duty checklist


7 24.1%

22 75.8%

0 0.0%

0 0.0%

Did you have any issues with the registering for the conference?

Yes

No

I did not know I needed to register beforehand

No Responses

• ModeratorsSurvey!


7 24.1%

16 55.1%

6 20.6%

Did you have any issues with your presenters?

Yes

No

No Responses


6 20.6%

21 72.4%

2 6.8%

Did you / your assistant moderator have any issues with the PDH scanners?

Yes

No

No Responses

Theme/Tagline

Theme/Tagline

A Clear Vision for Arizona’s Water

Or: ???

Or: No Theme

AZ Water 20 20

• Open ConferenceAbstract Management

Abstract Management per year

Abstract

Limit Edit Submissions

Assign Reviews

by Topic

Review/Change

Topics

Bid for

Review

Advocate

for Tracks

Assemble

Program

Connected

to App

Continuity

with Cvent

DIY/Excel/Awesomeness free Jotform X X X

Open Conference $900 400 X X X X X X

Cvent Abstract Service $4,950 300 X X X X X

Abstract Management






BBQ

• Conference Dinner or Conference BBQ• Opportunity to adjust annual theme:

• Tuesday Tacos, Top Ops, Trivia, Tapas, etc

• Entertainment:• Current: Band & Comedians• Other:

• Team Trivia• Softer live music• Karaoke• Networking• DJ

Exhibit Hall

• Third day discussion

New Ideas

• Early July 2019

Call for Abstracts/Volunteers

• October 11, 2019

Abstract Submission Closes

• October 18, 2019

Distribute Abstracts for Review

• November 1, 2019

Abstract Scores Due

• November 1 – 20, 2019 *Committee Preview: November 21, 2019

Arrange Technical Program

• Deadline for formation of program by committee: December 13, 2019

Board Approval of Program (December 2019 Board Meeting)

Technical Program Deadlines

Meeting

May 24

Schedule

2018 Attendee

Stats

Theme

Survey

Abstract Management

Meeting

June 20 (Th)

Conference Schedule

PDH Update

Conference App

Conference Dinner

New Ideas!

Meeting

July 12

Conference Schedule /

Dinner Update

Call for Abstracts/ Volunteers

Keynotes / Panels

Last Meeting for NEW IDEAS!

Meeting

Aug 15 (Th)

Awards

Sponsorships

Operator Training

Specialty Committee

involvement in Technical Program

Meeting

Sept 13

Career Event

Competitions

Keynotes / Panels

2020 Website/ Cvent Discussion

Meeting

Oct 17 (Th)

Abstracts Due (10/11)

2018 Financials

Abstract Reviews due

Nov 1

Mobile Session (Exhibitors)

Keynotes / Panels

Golf

Meeting

Nov 21 (Th)

Program Preview

Speaker Notification

Panels/Keynotes

Meeting

Dec 13

Technical Program

Discuss Live Website w/ Registration

YP Service Project

Meeting

Jan 10

Dinner Review

Career Event Review

Conference Logistics/AV

Press Release

Meeting

Feb 20

TBD

Signs

App Update

Manufacturer Happy Hour

Golf update

March 19 or 20

Moderator Training

Session Monitor Training

Conference

April 14 - 16

The Big Show!

• Lisa JacksonConference Chair /

Board Liaison

• Clayton Freed, Chair

• Amy Baker, Vice ChairPlanning Chairs

• Craig CaggianoPast Chair

• Lisa CulbertEvent Coordinator

Task List

Keynote, Program & Panel

Volunteers

• Razhan KareemYP Committee Liaison

• Mike AmbroziakExhibitor Liaison

• Shana SchwarzIT

• Tricia CookRegistration Chair

• Sarah RogowskiAwards Chair

• Debbie MuseConference Program

• Lisa Jackson

• Tom Braatelien

Task List

• Mike AmbroziakManufacturer Liaison

• Kelly SigginsStudent Design

Competition

• Mike AmbroziakMFR Events

• Doug BOperator Training

• Tricia Cook / Shana SchwarzCheck In/Proceedings

• Dan QuintanarCareer Event

• Gretchen Director & Event CoordinatorSponsorships

Task List

• Towanda / Lisa Culbert / Sub-com.Dinner

• Amy BakerApp

• Arthur Lomeli / Towanda HeapeMeter Mania

• Larry HansonA/V and Room Setup

• Kevin ChadwickRegulatory Outreach

• Maria Brady / Mike CarusoSigns

• Lisa Culbert/ShanaWebsite

Task List

• Melissa Darr / Event CoordinatorBreakfast/Lunch PPTs

• Richard Sacks / Steve WedwickPDHs

• Damien Tonnelle / Amy (Vice Chair)Survey/Feedback

• Anupa Jain, Bob GoffPhotography

• Daniela Panfil

Technical Session Layout

Fresh Ideas

• John M / Mike AGolf Tournament

Task List

Lunch Sponsor

Lunch Sponsors

When Sponsor

May Construction Product Marketing

June

July

August

SeptemberOctober

November

December

JanuaryFebruary

Critical Conference Items2020 Conference (4/14/2020 – 4/16/2020) Venue Confirmed Open Call for Abstracts/ Volunteers BBQ Location/Date Awards Golf Tournament Service Project 2019 Financials CVENT/Website Develop Technical Program Exhibitors Sponsorship Keynote(s)/Panels Competitions Career Event Operator Training Registration

Documents

AZ Water 2020 Conference Planning Committee Meeting€¦ · AZ Water 2020 Conference Planning Committee Meeting Lunch Sponsored by: May 24, 2019