Neue PowerPoint Template · 2020-02-06 · trends to your budget, you’ll be better prepared to...

2/5/2020

Being proactively reactive with your

budget and strategic plan

Julie CinkExecutive Director of Business ServicesPrior Lake-Savage ISD 719

Bob ManikasSr. Account ExecutiveForecast5 Analytics

Prepare

P r o j e c t i n g f u n d b a l a n c e

-15.00%

-10.00%

-5.00%

10.00%

15.00%

20.00%

($40,000,000)

($20,000,000)

$20,000,000

$40,000,000

$60,000,000

$80,000,000

$100,000,000

$120,000,000

$140,000,000

2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-20

RevisedBudget

Projected

Unassigned Fund Balance as % of Expenditures (+125 students/year)

Fund 01 Expenditures Total Unassigned Fund Balance Fund Balance Percentage

Prepare

B A S I C F O R M U L A

2/5/2020

School district budgets have many moving pieces. Analyzing changes to enrollment, staffing, revenues, and expenses are a normal part of managing the yearly budget.

By analyzing and benchmarking historical revenue and expenditure

trends to your budget, you’ll be better prepared to react to the unexpected and reallocate resources well before fiscal year end.

What’s more, by creating and comparing various “what-if” scenarios, districts can remain nimble as they plan for future years.

In this session, we will review successful strategies for being proactively reactive in your budget and strategic planning with an eye on the role of

the School Board in this process.

Strategies for being Proactive

What do we know about budgets and forecasts? ❑ Complex❑ Confusing❑ Imperative

➢ How do communicate the critical assumptions in the forecast?

What does the community know about budgets and forecasts? ❑ What we tell them❑ What they can find

➢ How do we best tell our story along with the data?

Fi rs t s teps in be ing proact ively react i ve

D ev e l op g r ou p o f p eer s t o b en c h m ar k ag a i n s t

A s k t h e c r i t i c a l q u es t i on s :

W ha t a r e t he f i na nc i a l t r e nd s t ha t m i g ht

i m p a c t o ur f u t ur e ?

H o w d o t ho s e t r e nd s c o m p a r e t o o t he r s c ho o l s d i s t r i c t s t ha t a r e l i k e us ?

U n d er s t an d y ou r h i s t o r y

2/5/2020

Histor ica l Trends and Benchmarks

Being Proactively Reactive With

Histor ica l Trends

Total enrollment growth 2007-2019

Histor ica l Trends

8,796 8,838

2014-15

2015-16 2016-17 2017-18 2018-19 2019-20

ENROLLMENT OCT 1 TO END OF YEAR COMPARISONS

Oct 1 Enrollment Served EOY Enrollment Served Tuition Students

Open Enrollment limited to 75 in Kindergarten and 1% grades 1-12

2/5/2020

Histor ica l Trends

E n r o l l m e n t H i s t o r y – E O Y A D M

Histor ica l Trends

I m p a c t o f O p e n

E n r o l l m e n t

N e t i m p a c t o f i n b o u n d

v s . o u t b o u n d

L i v e e x a m p l e s

Histor ica l Trends

I m p a c t o f Op e n E nr o l l m e nt

N et i m p ac t o f i n b ou n d v s . ou t b ou n d

2/5/2020

Histor ica l Trends

I m p a c t o f C h a n g i n g

D e m o g r a p h i c s

B u i l d i n g l e v e l

d e m o g r a p h i c t r e n d s

Histor ica l Trends

F r e e a n d R e d u c e d

L u n c h T r e n d v s . To t a l E n r o l l m e n t T r e n d

Histor ica l TrendsF r e e a n d R e d u c e d L u n c h T r e n d

2/5/2020

Histor ica l Trends

Growth in staff FTE vs. growth in enrollment

Histor ica l Trends

R a t i o A D M S t a f f p e r S t u d e n t

Histor ica l Trends

E n r o l l m e n t v s . Te a c h e r F T E C h a n g e

2/5/2020

Histor ica l Trends

E n r o l l m e n t v s . A l l F T E C h a n g e

Histor ica l Trends

R e v e n u e a n d E x p e n s e p e r S t u d e n t

Histor ica l Trends

R e v e n u e , E x p e n s e , a n d F u n d B a l a n c e

2/5/2020

Histor ica l Trends

C o m p e n s a t o r y R e v e n u e C o m p a r i s o n

Histor ica l Trends

R e f e r e n d u m A u t h o r i t y

Histor ica l Trends

Te c h L e v y

2/5/2020

Histor ica l Trends

S p e n d i n g o v e r t i m e

Histor ica l Trends

S p e n d i n g o v e r t i m e o n a

p e r s t u d e n t b a s i s v s b e n c h m a r k p e e r g r o u p

L i v e e x a m p l e s

Histor ica l TrendsS p e c i a l E d u c a t i o n S p e n d i n g P e r

A D M C o m p a r i s o n F Y 2 0 1 8

2/5/2020

Current Year Surve i l lance of the Budget

Current Year Analys is

P r o j e c t m o n t h l y f u n d - b a l a n c e DEMO DATA

H i s t o r i c a l a c t u a l s a n d s p e n d i n g t r e n d

DEMO DATA

2/5/2020

I d e n t i f y h i s t o r i c a l a n o m a l i e s

DEMO DATA

P r o j e c t m o n t h l y a c t u a l s

DEMO DATA

Va r i a n c e a n a l y s i s DEMO DATA

2/5/2020

P r o j e c t e d y e a r - e n d f i n a n c i a l s

DEMO DATA

“W hat - i f ” Scenar io Analys i s

Prepare

P r o j e c t i n g f u n d b a l a n c e

-15.00%

-10.00%

-5.00%

10.00%

15.00%

20.00%

($40,000,000)

($20,000,000)

$20,000,000

$40,000,000

$60,000,000

$80,000,000

$100,000,000

$120,000,000

$140,000,000

2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-20RevisedBudget

20-21Projected

21-22Projected

22-23Projected

23-24Projected

24-25Projected

Unassigned Fund Balance as % of Expenditures (+125 students/year)

Fund 01 Expenditures Total Unassigned Fund Balance Fund Balance Percentage

2/5/2020

Prepare

F u n d B a l a n c e S c e n a r i o C o m p a r i s o n

DEMO DATA

Thank you!

Questions?

Julie CinkExecutive Director of Business ServicesPrior Lake-Savage ISD 719

Bob ManikasSr. Account ExecutiveForecast5 Analytics

Neue PowerPoint Template · 2020-02-06 · trends to your budget, you’ll be better prepared to...

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