Meeting of the Board of Directors of themywcsa.com/wdw/wp-content/uploads/2016/01/Board-Package-Nov...

MeetingoftheBoardofDirectorsofthe

WoodsworthCollegeStudents’Association

Friday,November20th,2015

119St.GeorgeStreet

CONTENT1) Agenda2) PreviousExecutiveMeetingMinutes3) PreviousBoardofDirectorsMeetingMinutes4) BoardReports5) Appendix

a. OfficeHoursAttendanceb. StatementofIntent–MatureStudents’Director

1.Agenda

1)CalltoOrder 2)ApprovaloftheAgenda Moved:Hauck Seconded:Cookson 3)ApprovalofthePreviousExecutiveMeetingMinutes Moved:Hauck Seconded:Cookson 4)ApprovalofthePreviousBoardofDirectorsMeetingMinutes Moved:Hauck Seconded:Cookson 5)ApprovaloftheBoardReports Moved:Hauck Seconded:Cookson 6)StudentLoungeRenovationsBIRTtheWCSABoDstrikeanadhoc'StudentLoungeRenovations'committeetobechairedbyHauck.7)GalaCoordinators BIRTtheWCSABoDratifythehiringofBrookeDiaoandSaadiaEsattothepositionofGalaCoordinatorsforthe2016AnnualAwardsGala. Moved:Cookson Seconded:Hauck 8)Committees ElectionsandReferendaCommittee BIRTtheWCSABoDappoint________,________,________totheElectionsandReferendaCommitteetobeco-chairedbyHauckandAlcena. Moved:Hauck Seconded:Cookson ExecutiveReviewCommittee BIRTtheWCSABoDappoint________,________,________,________totheExecutiveReviewCommitteetobechairedby________ Moved:Cookson Seconded:Hauck ExternalCommittee BIRTtheWCSABoDappoint________,________,________,________totheExternalCommitteetobechairedbyAmandaLi. Moved:Cookson Seconded:Hauck EditorialReviewCommittee BIRTtheWCSABoDappoint________,________,________,________totheEditorialReviewCommitteetobechairedbyAmandaLi. Moved:Cookson Seconded:Hauck

AthleticsCommittee BIRTtheWCSABoDappoint________,________,________totheAthleticsCommitteetobechairedbyDanielleOuelletteandMirandaLi. Moved:Ouellette Seconded:Cookson PolicyReviewCommittee BIRTtheWCSABoDappoint________,________,________,________tothePolicyReviewCommitteetobechairedbyHauck. Moved:Hauck Seconded:Cookson 9)MatureStudents’Director BIRTtheWCSABoDrecommendAminaJamatothepositionofMatureStudents’Directorforthe2015-2016term. Moved:Cookson Seconded: 10)EquityChair NoMotion. 11)GetWellwithWCSAWeek NoMotion. 12)OtherBusiness13)Adjournment

2)PreviousExecutiveMeetingMinutes

MeetingoftheExecutiveoftheWoodsworthCollegeStudents’Association

Monday,October26th,2015119St.GeorgeStreet

InAttendance:OliviaHauck(President)DanielleOuellette(Vice-PresidentofAthleticAffairs)ShonaliLakhani(Vice-PresidentofPublicRelations)OngioTsui(Vice-PresidentofSocialAffairs)AadilNathani(Vice-PresidentFinancialAffairs)

Regrets:

TeekaCookson(Vice-PresidentofInternalAffairs)AmandaLi(Vice-PresidentofExternalAffairs)

Agenda:1. CalltoOrder2. Updates3. StreetcarPubCrawl4. WritetoExcite5. AGMPart21. CalltoOrder9:08pm

2. UpdatesCookson:Hiall,sorryIcan’tbetheretoday!Ijustwantedtogiveyouafewupdatesontheinternalportfoliothisweek:•WehiredGalaCoordinators.TheyareSaadiaandBrooke.Iammeetingwiththemtomorrowat2pmtohavethemsigntheircontractsandtogooverexpectationsandnextsteps.Wewillratifythematthenextboardmeeting.•Pub-crawlfiasco–OliviaandOngiowillupdatemore/havealreadyupdatedI’msurebutwedealtwiththatthisweek.•Weneedtogetroom100clearedoutthisweek/weekendsometime.Alotofitisjustmovingstufftobasement.I’mgoingtodesignateandareaofthebasementspecificallyforoldfroshstuffthatcanbeusedfornextyearaswell.Someofthestuffwecanuseforoureventsthisyear(plates,napkins,etc.)•IwasaskedtositontheWoodsworthSpacePlanningCommittee,whichisanewcommitteethathasbeenimplementedtodiscusstheuseofWoodsworthspaces.•I’vealsobeenintouch/meetingthisweekwithallournewdirectorsregardingtheirportfoliosandtheyareallgreatsoI’msuperexcitedtoworkwiththem!•I’mworkingonplanningtwoeventsforNovember–botharedistressevents.Zumba,whichI’mgoingtocollabwithDanielleonIthink,aspartoftheWorkoutwithWoodsworth

series,andatherapydogsession.I’vecontactedtheSt.John’sAmbulancetherapydogprogramsojustwaitingtohearbackfromthem.Ouellette:Athleticsportfoliois100%undercontrol,whichisweird.Iorderedshirtsoverlastweektobesoldtoourplayers.We’llsellittothemfor$5.Ifwerunout,we’lldipintoShonali’sstore,ifwehavetoomanywecansavethemfornextyear.Itdidgoalittleoverbudget,butIhavealotofextrainmybudget.IfyouwantIcanreallocateitbutIdon’thavethebudgetlinesinmyheadnow.HighParkrunwillbeonNovember7.MirandaLispearheadedthisone.She’sdoneagreatjob.WehaveenoughTTCtokenstoprovideroundtripsfor35students.She’salsoorganizingahotchocolateeventafterwards.IamalsoplanningoncollaboratingwiththeFirstYearDirectorsportfolio.Wewerethinkingwecoulddoeitheravarsityhockeygame,orourhockeycaptaincontactedmetodayanditlookslikethey’llmaketheplayoffs.SoIthinkitwouldbeawesomewherewecouldgetaneventtoavarsitygame,haveatailgateparty,havesomehotchocolatebeforeorsomethingTheFirstYearportfoliowouldbeagreatonetogetinvolvedinthisandtointegratesomeofthedirectors.TheWorkoutwithWoodsworthcampaignisalsostarting.Tsui:I’vebeendealingwithpubcrawloverthepastweeks,I’llspeaktoitintheagenda.I’mplanningcoffeecuppingattheendofNovemberwiththeremainingbudget.It’llbeasmalleventwithmax20people.WithWelcomeBackSocialandCoffeeCrawl,thestudentsareenjoyingthepassive,simpleeventswe’rehaving.Fortheremainderofthemonth,RyanandIwillbedealingwiththesocialcommitteewhichwe’vealreadybegundraftingemailsfor.CoffeeCrawlwasasuccess.Winterfestcommitteepagejuststarted,RyanandIarealreadyon,butnothinghasreallybeenspokenaboutonityet.I’vealreadybeenincontactwiththegalacoordinators.Nathani:Thisismyfirstexecmeeting,soI’mexcitedtogetworking.Sofar,I’vejustbeentryingtogetmyfeetwetwithit.I’vemetwithTeekatoshowmewhatwehavesofar,andI’vealsometwithDylan.I’mgoingtothebanktomorrowtogetsigningauthority.I’llcatchupwithsingingwithchequeshopefullythisweek.DylanandIwillbesittinginthisofficeonFridayfor7-8hourstocatchupwiththetwomonthsofexpensifyingandledgeritems.Lakhani:I’vehadpeopleonPRcommitteeworkingondifferentthings.Oneperson,forexample,isdoingblogpostsonceamonth,tryingtogetinterviewswithclubsandteamcaptains.I’vehadthreepeopleaskmeaboutHalloweenHauntandseeingifwe’resellingtickets,soIwantedtoseeifwecouldstilldothat.Barbaraaskedmefortheexactcontentofthesignscauseshewantedtogetaquoteonit.TheWiNCpresidentaskedmeaboutspace.Theydon’thaveaplacetostorethings;theydidn’tevenknowtheirstuffwasintheoffice.Theywerewonderingifwewouldgivethemspaceinthebasement,orevenalocker.BesidesthatI’mdoingacontestonsocialmediaforfreemovietickets.Soitwouldbeawesomeifyouencouragedpeopletoenter.IalsospoketoChristinatodoaninternalelectionforPart-TimeandMaturestudentsbecausethosepositionsarestillempty.Shesaidshewouldreachouttogroupsandaskaround.

Hauck:Ongio,TeekaandIhavebeendealingwithPubCrawlandcommentsforTheVarsity,meetingwithsomeofthestudentswhoorganizedtheboycott.TeekaandImetwiththemontheweekend.Theconversationwasproductive,itwentwell,weheardeachother’spoints.OneofthethingsthatcameoutofthatwasinterestinsittinginontheStudents’CoalitionAgainstSexualViolence.They’relookingtodoaninter-collegiatecollaborationwithallthecolleges.IsaidIwaswillingtositinontheirmeetingsandbepartoftheconvo.TherewillalsobeaspacecommitteemeetingthatI’llalsobesittingon,beginningofNovember.TheWCSAcompositesarefinallysortedout.The2014-2015shouldbedeliveredsoonandupdatedtoincludeeveryone’sphoto.I’mhopefullygoingtotheswapshopthisweek,orcallthem,toseeiftheygotanycouchesinforthestudentslounge.I’llhopefullyhaveameetingwithLizathisweektogooverthingsandupdateher.3. StreetcarPubCrawlTsui:Ithasbeencancelled.Notbecauseofboycott,duetolow-ticketsales.Weimplementedmanyprecautionsthisyearassortofapiloteventofitskind,andthetransitionaffectedtheticketsales.Thebarsandstreetcarhasbeencontacted,we’renotlosinganymoney.Studentswillberefunded;they’llbecontactedsoon.We’llhavetoworkitouthowtodososoon.SavannahtheformerStudentLifeCoordinatorsentusanemailcommendingusforoureffortsforstudents’safetyandinclusivity.Christina,thecurrentStudentLifeCoordinatoralsosentanemailonbehalfoftheDean’sOffice.Ialsosentthesoberleadersanemailthankingthemforvolunteering.Hauck:We’vehadalotofsupportfromstudentlifeandjuststudentsingeneral.It’ssadthattheeventisn’tgoingforward,butatleastwetookastepintherightdirectioninregardstoriskmanagement.Therewasaboycotteventpagecreated,Idon’tbelieveitwasendorsedbyanyorganizationsbutitwasaskedtobeendorsed.TeekaandIreachedouttothestudentswhostartedtheboycotttomeetwiththem.Itwasaproductiveconversation,theygaveusgoodspointsandwegavethempointsonhowwechangedtheevent.ItmayleadtoalargerconversationregardingtheStudents’CoalitionAgainstSexualViolence.Tsui:IspokewithTeekaandwe’llemphasizemoreonsafetyandriskmanagementonallourfutureprogramming.Hauck:Anyquestions?Ouellette:I’mjustveryimpressedhowyouguyshandledit.Tsui:TheVaristyalsocontactedus,askingusquestionsonhowweplannedonhandlingprecautions.Ithinkthearticlewasreallywell-written,theydidincludeallourprecautionarymeasures.Hauck:Ithinkwehandledthesituationwell.ImetwithJasminefromtheUTSUbecausewhentheywereapproachedtoendorsetheboycott,shesaidthatshewouldspeaktous.Butmostofthestuffshewantedtotalkaboutwasinthearticle,soitwasgood.Iamveryproudofeveryone,andhowwehandledit.

Tsui:Evenboardmembers!Ouellette:Yeah,eventhenewelecteddirectors!TheyhandleditwellandstillwereproudtobeonWCSA.Hauck:ThanksforOngioforcreatingsuchagreatriskmanagementproposal.Tsui:Thanks,yeahIthinkitwasgoodandverycomprehensive.Nathani:Sorryitdidn’thappen.4. WritetoExciteTsui:SoRyanStandilaskedifsomeonefromWCSAcouldattendthefirstworkshoptotalktopossiblestudents.ShonaliandTeekacan’tgo.ItisaWCSAeventsothereshouldbesomepresence.Nathani:He’sbeenaskingmeaswell.Tsui:He’swillingtogiveitforfreeforwhoevergoes.Lakhani:IsitonlyforWoodsworthstudents?Tsui:I’mnotsure,buthewantedoneofuspresenttotalktothestudents.Whenarethesessions?Lakhani:4:30pm-6:30pmor7pm-9pmonThursday.Tsui:CanyougoShonali?Justaddressthestudentbodyandbethere,showthatWCSAisendorsingit.Lakhani:ImightbeabletoworksomethingoutHauck:Shonaliwillpossiblygo,ifnotwe’llopenituptotheboardforsomeonetogo.5. AGMPart2Hauck:Assomeofyoumaynow,theAGMgotcutshortbecausethemeetingwasrunningonforever.AGMPart2isNovember18th.Thismeetingthey’llberatifyingthenewUTSUboardstructure.Ireallywantthewholeboardtobethere.They’renotcallingitanSGU,there’sanSGUhappeningaroundthesametime.They’veswitchedovertoonlineproxyformsnow,anditgoesliveNovember7thandtheywillberunninginuntilthe17th.Trytogetyourfriendstocome.Iftheycan’tcomeout,betheirproxy,theyjustsubmitaform.Nathani:Whattimeisit?

Lakhani:5:30pm–10:30pm.Hauck:Youdon’thavetostayforthewholething,butbethereforthefirstpart.Theyneedtwothirdsforratifying.Lakhani:Isthistheproposalwewanted?Hauck:Yesit’sChristinaandDamon’sproposal.I’mtryingtogetthewholeboardtocome,orgetasmanyproxiesaspossible.Ouellette:Can’tyouhaveupto20?Hauck:10.Trytogetpeopletocomeout;wereallyneedthetwothirdsmajority.Whatsucksisthatiftheycan’tratifyitthey’llhavetokeephavingthesemeetingsbecausetheyhavetoratifybytheendoftheyear.Tsui:GettheWoodsworthResidenceOutreachDirectortotellthestudents.Hauck:Yeahthat’sagoodidea,butyeahonlineproxyformsaresomuchmoreconvenient,wecanhopefullygetmoreproxies.Adjournmentat9:52pm.Motion:Hauck Second:OuelletteMotionpassed.

Monday,November2nd,2015119St.GeorgeStreet

InAttendance:OliviaHauck(President)TeekaCookson(Vice-PresidentofInternalAffairs)AmandaLi(Vice-PresidentofExternalAffairs)DanielleOuellette(Vice-PresidentofAthleticAffairs)ShonaliLakhani(Vice-PresidentofPublicRelations)OngioTsui(Vice-PresidentofSocialAffairs)

Regrets:

AadilNathani(Vice-PresidentFinancialAffairs)

Agenda:6. CalltoOrder7. Updates8. RedParty9. IndividualInitiativeGrant10. AffiliatedClubsPolicy11. VarsityArticle12. Winterfest13. Marlies’TicketsSales1. CalltoOrder9:10pm

2. UpdatesOuellette:Thingsaregoingwell.Iupdatedthecaptainstoday;alsoplayoffsarethisweekiftheymakeit.IalsotouchedbasewiththemonthesocialeventIwantthemtoholdwiththeirteams.Ifeveryteamwantstodothis,eachteamwillget$63subsidy.Iftheydon’tclaimtheirdollarsbyacertaindateIwillredistributethebudgetbasedonthosewhoareparticipating.Winterintramuralsarecomingup;teamsaredueNovember18th.Winterformsarealoteasierthanfallforms,butitsjustbadtiming,soit’llbebusyagain.MirandahasorganizedtheHighParkthisSaturdayonthe7th.Shouldbeprettyfun!I’vegotenoughtokensfor35students.I’mimpressedwithherworkforthis.WealsohavetheMarlies’gamecomingupandI‘dlovetodoanotherWorkOutwithWoodsworthinitiative.Iwasthinkingzumbaoryoga.Ilikedouryogateacher.Hauck:Nottoomuchnewwithme,IcontactedCathyfromSoldier’sTowertoday.Shebroughtapoppydonationboxtoday.NextWednesdayistheRemembranceDayceremony,I’mhopingalotoftheboardwillbethere.We’lllaythewreathlikeweusuallydowhichisawesome.ImentionedtheAGMpart2lastweek,onWednesdaythey’llbereleasingtheproxyformsowe’lltrytogetasmanyboardmembersaswecan.Ongiowillprobablytalk

aboutWinterfest,whichtheysettheirfirstmeetingfor.We’llalsoasktheboardmembersfortheirhoodiesizeandShonaliandIwillworkonthegraphics.Cookson:Wehiredourgalacoordinatorslastweek.ImetwiththemTuesdaytogooverexpectationsonWCSA’sendandthetimeline.Wehaven’tdecidedonafinaldateyet,butitwillbeeitherMarch18th,April1stor2nd.Classesdon’tenduntilApril8ththisyearactually.SomeofthevenueshavebetteroptionsiftheydofirstweekofApril.They’regoingtolookatabunchofvenuesthisweek.I’llhopefullysetupameetingwithOlivia,OngioandAadiltogoovermoredetails.LikeOliviasaid,RemembranceDayceremonywillbenextWednesday.I’vebeenbusytouchingbasewithnewboardmembers.I’vealsobeenworkingwithSandleentogetCCRnotationfortheconference.I’malsolookingatgettingCCRnotificationforthegalacoordinators,itsonlyfairsincetheOrientationCoordinatorsdid.AadilandIcalledMasterCardtodaysoheofficiallyhasacreditcardforWCSA.Wewenttothebanklastweekandhehassigningauthorityontheaccounttoo.I’malsowaitingtohearbackfromanotheranimaltherapyorganization.St.John’swasreallyfullthisyear,buthopefullywecanhaveaneventwiththeminthenewyear.Tsui:IconnectedwithgalacoordinatorsthisweekoverFacebook.RyanandIaredraftingtheoutlookforthesocialcommittee.ForthecoffeetastingIwenttothecaféyesterdayandspokewiththemanager.LikeOliviasaid,WinterfesthadthefirstmeetingthisweekwhichI’lltalkmoreaboutintheagendaitem.Lakhani:ImetwiththePRcommitteetotalkaboutayearbookforgraduatingstudentstoseehowitwouldlook.ThereareseveralthingsIwouldneedtolookintofirst.I’mgettingJingtohelpwiththedisplaycase,gettingittogetherandgettingthingsprinted.I’mlookingintobusinesscardsforthetwonewexecs.It’smuchhardertogetthesamerateasbeforebecausetherearefewerorders.Idohaveabuffer,soImaylookintohowmanydirectorswouldusethem.Theminimumorderonlinewouldbe100perperson.IalsospoketoOliviabrieflyabouthoodiessowe’llworkonthat.Wehavedecidedonashgraywithnavywriting.Li:Spentalotoftimethelastfewweekscatchingupintermsofinitiativesthathavebeenstarted.Ialmostcompletedtheaffiliatedclubspolicy.Ihavealsomadeadecisionfortheindividualinitiativegrant.ThisweekIstartedmeetingwiththepresidentstodouble-checktheirbudgetsandplansfortheyear.IknowWiNCwantstoupdatetheirbudgetandI’mstillwaitingtomeetwithafewotherclubs.3. RedPartyTsui:Ijustwantedtoask,wedidlookintohostingitsomewhereotherthanL’Espresso.Dowehaveaspecialagreementwiththemtoalwayshostitthere?Cookson:NotthatIknowof.Tsui:Itisnice,butIwantedtolookintootherplaces.

Hauck:Theyhavebeenverygenerousinthepast,likelastyearduringfroshtherewerediscountsforthestudents.Tsui:Sowedon’thavetostickwithit?Ouellette:Whereelsewereyoulookingat?Tsui:Jimmy’sCoffee.It’saretrofittedVictorianhouse.Wecanbookouttheentireplace.Theyalsohavefoodtheresoitcanbecatered.I’vebeenlookingaroundtoshakethingsupabit.ButIlikehowL’Espressoissoconvenient.Butthealcoholaspect,theStreetcarpubcrawlcontroversyhaschangedourplansfortheyear.Cookson:YeahIwantedtoknowyourplansforthatandhowyouplantomanageanybacklashwewouldget?Tsui:Yeah,soRyanandIareleaningtowardsacocktailpartystyle.UsuallyRedPartyisn’ttoobigofaproblem,butofcoursewewouldstillhaveriskmanagementplansinplace.Cookson:Yeahit’sdefinitelylessriskythanpubcrawl.Hauck:InthepastithasbeenacollaborationwiththeMatureStudents’Associationsoit’sbeenacocktailparty.Tsui:YeahIshouldreachouttothemandseeiftheywouldcollaboration.Cookson:Youcouldalsochangethenameandre-brandit.Lakhani:IthinkL’Espressoisagoodideabecauseifalotofresidencestudentscomeandtheycanjustgobackupstairs.Secondly,therewasanewarticleintheVarsityandifwecontinuetohavealcoholattheeventsimilarstuffcouldcomeupandtheywouldtrytoshutitdown.Ialsothinkchangingthenamewouldbedifficultsinceit’salwaysbeenthetradition.Ouellette:IagreewithShonali,thenameisadrawinitselfforsomepeople.Intermsofalcohol,sincewehavetheentirespacetoourselves,itisalowerriskevent.Ithinknothavingalcoholeventsatallisn’tthesolution,Ithinkbetterriskmanagementandprotectionisthesolution.Li:YeahIagree.Cookson:Weneedexperiencehandlingthesethings.There’snosurewaytoensureit’s100%safe.Ouellette:There’sthiscultureaboutneedingtodrinktohavefun,butwhenwedispelthiscultureit’sfine.

Cookson:It’snoteventhatkindofevent,itsmoreclassyforpeopletogooutjustbeforeexamstohangoutwithfriends.Ouellette:Yeahit’sagreatwaytogetourfeetwetwithdealingwithalcoholataneventwithRedPartyinsteadjumpingintopubcrawlrightaway.Li:Ithinkwe’llstillseesomebacklash,butlikeTeekasaidwewanttokeepitasamoreclassycocktailevent,we’llavoidtheissueofpeoplestumblinginandoutdrunk.It’sbettertosolvetheissue.Hauck:IfwecollaboratewiththeMatureStudents’Association,itwouldchangethewholeatmospheretothisevent.Cookson:Wejustdon’thavearepforthemyet.Lakhani:IhavecontactedChristinaandshesaidwecouldhaveanotherinternalelectionandshesaidshecouldalsoreachouttomaturestudents’groupstoseeifthere’sanyinterest.Cookson:YeahI’lltalktoChristinaaboutthis.SoRedPartyisamonthawaysowe’dhavetostartgoingwithit.Ouellette:Thenewvenueisaprettycoolidea.Tsui:YeahIspokewiththemandthepriceisreasonable,it’scomparabletoMercurio.Li:Ithinkthethingweshouldconsideriswhetherornottostayoncampustomitigatewhathappenedwithpubcrawl.Tsui:Yeahwe’lldefinitelylookintoeverything.4. IndividualInitiativeGrantLi:Idecidedonarecipientonthefirstgranttoday.IdiscussedwithTeekaaboutthis,Ihave$600toallocatetoagrant.I’dratherdothisonarollingbasisinsteadoftwoseparateones.Thiswaywecanalwaysreconsiderindividualswhohaveappliedbefore.IdiddecidetogiveKevinthefirstgrant.Heisoneoftheapplicantswhoisworkingalonesoheisn’tgettinghelpelsewhere.TherewasanotherapplicantwhoisverystrongbutisalreadygettingsupportfromUTSUandKevin’sisanacademicinitiative.Itistoattendaconference,theActuarialStudentsNationalAssociationConference.IneedtorunitbyAadiltoseeifit’sareimbursementorgiveitasacheque.I’mnotgoingtoletKevinknowjustyet.Ineedtodraftemailsforthosewhoaren’tgettingitandIneedtodecideifwe’llre-considerthemnextround.Also,WCSAboardmembersarenotallowedtoapplyjustbecauseit’saconflictofinterest,Igotafewquestionsaboutthat.Tsui:Whereistheconference?

Li:Niagara.Ithinkhis$200budgetfortransportationisreasonable.Ialsothinkareimbursementisbetterforit.Lakhani:Ialsoagree,justsoweseewherethemoneyisgoing.Li:YeahIjustwanttobeabletoseewherethesefundsaregoing,iftherestoftheexecisokaywiththis.Ouellette:Soundsgreat.Cookson:I’mokaywithalloftheabove.Li:Wedidn’tgetthatmanyapplicationssomaybenexttimewecouldadvertiseitmore.Ouellette:Wastherenopromotionthistime?Li:BythetimeShonaliandIthoughtofit,itwastwodaysbeforetheduedate.Lakhani:Icouldputuppostersandpromotemorenexttime.5. AffiliateClubsPolicyLi:I’vebeenworkingonupdatinganewaffiliateclubspolicy.ThiswasaninitiativecreatedbytheInterimVPExternalbutnotcompleted.IcompletedadraftandIwantedtogothroughthedraftwiththerestoftheexecontheonesthataffectthemthemost,mainlyPRandfinance.Anyadditionalfundingfromusistobeappliedfor,thisyearwedon’thavemuchabudgettoworkwithbutnextyearwecouldreallocateabudgetwiththem,butdefinitelynotasmuchasforWCSAclubs.WhatwouldIdowithitafterI’mdonewiththepolicy?Cookson:WewouldprobablysitwithChristinaandmaybeLizatogothroughit.Weshouldmakesurethey’reokaygettingbookingsfromclubsnotunderWCSA.Ouellette:Thepolicyreviewcommitteewouldhavetogothroughwithittoo.YoucouldjustsendittoOliviaandshecancallameetingwithhercommittee.Hauck:Yup.Li:HopefullyIcangetitdonebeforethenextboardmeeting.Hauck:Itmaytaketimetogetthepolicyreviewcommitteetomeetsoideallythismonth’sboardmeeting,butifnot,December’s.Ouellette:DoesithaveitgothroughChristina?

Cookson:Ijustwanttodoitasacurtseytothemsincethereweresomediscrepanciesthisyearwithbookings.Li:OkayI’llemailtheDean’sOfficeandccyouinit.Lakhani:Areyougoingtoaddsomethingaboutiftheydon’tusethespaceliketheysaidtheywould,wouldyourevoketheirprivileges?Li:YeahtheyhavetoadheretoallWCSApoliciesandthey’llhavetoshowthattheyreallyareworkingtoincludeWoodsworthstudents,andit’snotjustagenericUofTgroup.6. VarsityArticleTsui:TherewasanotherarticlereportedonourcancellationoftheeventwheretheyalsointerviewLisaagainonherthoughtsregardingthecancellation.ItbrieflymentionedhermeetingwithTeekaandOlivia.VarsitycontactedOliviaforcommentbutwecouldn’tgettoit.Hauck:YeahtheyemailedmebutIwenthomeontheweekendandwhenIcheckedmyWCSAemailtheywantedaresponsethedaybefore.IemailedthemaskingifIcouldstillsubmitastatementbuttheyneveransweredme.Li:Idon’tthinkweshouldnecessarilysaywearen’tdoingalcoholeventsgoingforward.Thatjustsolidifiestheiropinionsandwe’readmittingtothese‘issues’.Ithinkweshouldjustfocusonriskmanagementplans.Weneedthechancetoshowthemwecanhosteventsthataresafeandaccessibletoallstudents.Likewesaid,wearen’ttheonlygroupthathostsalcoholatourevents,andIdon’twanttobetheonethatdoesn’tbecauseofthis.Cookson:Goingforwarditmightbeworthincludingtheminriskmanagementplanning.Theyhaveinterestingandvaluableopinionsonthingswemightoverlook.It’llalsoshowthemthatwecareandwanttoincludetheminourconsultationforevents.Ouellette:Idon’tevenknowiftheywouldgoforit,Ithinkitranitcourse.AlltheriskmanagementneedstogoforwardbutIdon’tthinktherewillbeanyboycott.Tsui:IstherearequesttomeetwiththeVarsitytotalkabouteventsinsteadofthemcontactingus?Cookson:Theonlythingisthatweneverknowwhatarticlesarebeingpublisheduntilthereare.Li:There’snoharminreachingout.Cookson:Maybewecanreleaseastatement,notinresponsetothearticles,butjuststatingallthenewinitiativeswe’retaking,likehiringanequitychairandhavinganequitycommitteeonhowwe’releadingthepackatUofT.

7. WinterfestTsui:LastyearOliviaandIweretherepsforthesocialportfolio.Ijustwanttooutlineifwe’llapproachWinterfestthesameway?CooksonL:Ithinkso,areyouokaywiththat?Tsui:YeahIbudgeted$1000forWinterfest.We’lltalkaboutbudgetingthisweekonWednesdayatthemeeting.I’llgowithRyan.Oliviawillyoubetheretoo?Hauck:DependsifIfinishmytwoassignments,butI’llletyouknow!Tsui:Preliminarilyspeaking,that’sanotheralcoholiceventonourplate.Wehaveahistoryofhostingthepancakekeggerduringtheweek.Cookson:Whowouldbringthebeer?Tsui:CBS.That’sasafeasitgets.Ouellette:Andit’sduringtheday,peoplewon’tgetthatdrunkduringtheday.Cookson:It’salsoacollaborationwithallthecollegessotheycan’tboycottjustus.Tsui:Theymaywanttoswitchuptheeventssowhoknowsifit’llbehappeningthisyear.8. Marlies’TicketsSalesOuellette:Sowehave50ticketsforthegame,whichisonaSundaythisyear.Abitofadifferentevent.Iwantedtobringupwhetherwewanttosellticketsinthenormalwaybyputtingupalinkat10amandtherewillbealineupoutthedoor.Orshouldwedoalotterystyle?ItwasKevin’sidea.Wecouldhavethempurchase$0onthesystemandthendoalotterywithChristinaoverseeingit.Cookson:Idon’tthinkwe’llbeabletodothatlogistically.WewouldhavetoruneachoftheircreditcardnumbersthroughaMonerismachineindividually.Li:IthinkitwouldbeagoodpilottohavealotterybeforetheRaptorsgame.Ouellette:Shouldwehavethemcomeinandphysicallydroptheirnameinahatorsomething?Lakhani:Wouldthatbehardforcommuters?Ouellette:I’msurethey’llbeoncampusatleastonceaweekasastudent.Li:WecanhaveaGoogleformthatrandomizestheirinformation?

Cookson:Yeahthere’sanexcelformulayoucanwritetorandomize.Ouellette:Thatsoundsgreat,ifsomeonecouldhelpmesetthatup.Lakhani:YeahIcould!Li:Sowouldweemailthemiftheywintheticketsandthentheywouldhavetopaytogetthetickets?Ouellette:Yeahthat’swhatwewouldhavetodo.Tsui:Wehave3weekstodothis.Ouellette:Theycouldpayinoffice?Cookson:Yeahtheyhavetocomeintogettheticketsanyway,theofficestaffwillhaveaexcellistofallthenamesandtheycouldchecktheirIDs.Ouellette:Okay,wecangivethemadeadlinetopickupandpayfortheticketsandthenextdaywecanhavefreeforallforthosethatareleft.Areweokaywithsellingthemfor$10forWoodsworthand$15fornon-Woodsworth?Cookson:Yeahthat’sgood.Li:YeahthisisagoodtestbeforetheRaptorsgame.9. GalaCookson:Arewestilldoingopenbar?Hauck:Yes.Lakhani:Arewegonnahavedifferentpriceoptionslikelastyearfordrinkersandnon-drinkers?Ouellette:Yesthat’sagoodidea.Cookson:YeahIjustwanttomakesurewe’reallokaywithit.Tsui:Uhhh…Ouellette:Fornowwe’llsayyes,ifthereanycomplaintswecanchangeit.Cookson:Okaythegalacoordinatorsjustneedtoknowwhenlookingaroundatvenues.

Ouellette:Wherearetheylookingat?Cookson:They’relookingattheSteamwhistleBrewery,CasaLomaandtheTrumphotel.Ouellette:That’sawesome.Whatabouttheaquarium?Iwenttoaneventthereanditwasincredible.Cookson:Ohthat’scool,I’mopentosuggestingittothem.Whenwewerelookingtobookitoutforfroshlastyearitwasn’ttooexpensive.Lakhani:Aretheygettingpeopletoandfromthegala?Cookson:YeahItoldthemtheyneedtoconsiderTTCtokensinthebudget.10. HolidayCardsCookson:Arewedoingholidaycardsthisyear?Ouellette:Yes!Li:Yeah!Cookson:Okaythat’sgood,weusedShutterflylastyear.Iwasactuallylookingattheirwebsitetoday.Icanhandlethis,Ijustneedtoknowhowmanyweneed.Ouellette:Isentittoeveryonelastyear,likeanyoneinourcontacts.Cookson:OkaysowecandoholidaypicturesonNovember16thattheexecmeeting.Tsui:Dowehavetodressinacertainway?Cookson:UglyChristmassweaters!OranythingChristmaslike.Orifyoudon’tcelebrateChristmas,youdon’thavetowearanythingspecial,thecardwillsay‘HappyHolidays’.11. ZumbaEventCookson:Iwantedtodoade-stresseventsinceitwasfunduringfrosh.ButDanielleifyouwanttohaveayogaevent,wecanworkonittogether.Ouellette:Wecoulddozumbathenyoga!Lakhani:We’vehadahealthyweekinthepastwherethereweredifferentdayswithdifferentactivities.Ouellette:Wecanhaveade-stressdaytoo,wehadballoonpoppingbefore.

Cookson:Okaytherewouldbezumba,yoga,balloonpopping,whatelse?Li:When’sRedParty?Wecouldendtheweekoffwithit.Ouellette:Yeahthatwouldbegreat!Cookson:WecoulddosomemeditationwithmentalwellnessatUofT.Li:I‘dalsoliketohaveaclubsdayinminiKrugerorsomething.Ouellette:Wecanhave:GetInvolved:ClubsDay;GetActive:Zumba;GetBalanced:Yoga;GetCentred:WellnessWorkshop,GetRed-y:RedParty.Cookson:OkaysothiswouldbetheweekofNovember30thtoDecember4th.Canyouguysstartworkingonyourrespectiveportfoliosforit?Tsui:I’llstartworkingonRedPartyforit.Li:YeahI’llstartcontactingclubs.Ouellette:Icanreachouttoouryogacontact.Sowecancallit‘GetWellwithWCSAWeek’.Lakhani:Wecangetthedirectorstocollaborateonittoo.Ouellette:Yeahwe’vegotagoodgroup,I’msurethey’lljumponthisinitiative.Wowthiswassuchagreatthink-tankmomentgoing.Cookson:KrugeriscompletelyopenfortheThursday,soI’dliketohavezumbathen.Li:I’lltakewhateverdayisleftforclubsday.Cookson:IalsowanttohaveaWCSAgoestotheDistilleryDistrictfortheChristmasMarket!I’lltrytogettheFull-TimeStudents’Directorsonthis,andmaybeaskatingeventfortheFirstYearDirectors.Ouellette:Iwanttogetthefirstyearstoworkonavarsityhockeyeventtoo.Adjournment10:32pm.Motion:Hauck Seconded:Cookson

Monday,November16th,2015119St.GeorgeStreet

InAttendance:OliviaHauck(President)TeekaCookson(Vice-PresidentofInternalAffairs)AmandaLi(Vice-PresidentofExternalAffairs)DanielleOuellette(Vice-PresidentofAthleticAffairs)ShonaliLakhani(Vice-PresidentofPublicRelations)OngioTsui(Vice-PresidentofSocialAffairs)AadilNathani(Vice-PresidentFinancialAffairs)

Agenda:14. CalltoOrder15. Updates16. KettleforStudentLounge17. GradReception18. BoardRetreat19. Winterfest20. Reallocation21. Yearbook22. Signage23. Gala24. EquityCommittee25. GetWellwithWCSAYogaSession26. GetWellwithWCSA–GetInvolved27. TheHowl28. OtherBusiness1. CalltoOrder9:29pm

2. UpdatesHauck:IhaveanSGRTmeetingtomorrow.TodaywehostedanAGMtownhalltogetstudentstogetmoreinformationtoproxytheirvotes.Wehadafewshowup.TheAGMisthisWednesdayfrom5:30-10:30.Ifanyonecancomethat’dbegreat.Thespacecommitteemettheweekbefore,butIwasn’tabletoattendsoTeekawentinmyplace,Iheardthemeetingwentwell.IalsometwithLizatalkingaboutinitiativeIwanttogoforwardwith.Shegavemetheideaofstrikinganad-hocstudentloungerenovatingcommittee.IalsoattendedtheRemembranceDayceremonyitwasbeautiful.Iwasalsoattheequityplanningmeetingthatwentwell.Tsui:IcoordinatedwithRyanandthesocialcommittee,we’regoingtohavealauncheventonNovember26th.Galacoordinatorswillalsobepresenttoadvertisetheircommitteemembers.RedPartyisconfirmedforDecember4thfrom7:30pmto11:30pm.FullTime

Students’Directorwillbetakingcareofmusic.IreachedouttoAPUSandMatSA,AcademicBridgingandOffCampusportfoliostoseeiftheywanttocontributesomehow.Wecanincorporatethatintohowtoadvertisethewellnessweek.CoffeetastingisbookedforDecember7thfrom3-4pm.It’llbea‘knowyourcoffee’,‘de-stressbeforefinals’eventatBoxcarSocialinSummerhill.It’llbe$5foreveryonebutWoodsworthstudentshavepriorityasitisasmallevent.WinterfesthadameetinglastFriday.Theplanningisgoingwell.I’monthepubcrawlsub-committeewhichwehadourfirstmeetingtoday.Otherwiseit’sallgood.Lakhani:Iputabannerinthestudentloungewiththehelpofdirectors.IorderedbusinesscardsforAmanda,Aadil,Sandleen,KristineandSarah.BesidesthatIhavebeentalkingtoBarbaraaboutsignage.IhadameetingwiththePRcommitteeonFriday,wedelegatedtaskstryingtofigureoutiftheyearbookisgoingtohappen.Ialsostartedadvertisingforstudentstocometoourboardmeetingsiftheyareparttimeormaturestudentssowecanhopefullyinternallyelectthem.Iadvertisedforthetownhalltoday.Nathani:SincethelasttimeIspoke,we’redoneatthebankfinally.Me,TeekaandOliviaaresigningauthorities.Mastercardisapprovedbutwe’rewaitingforittocomeinstill.Intermsoftheaudit,duetomiscommunicationwejustsubmitteditlastweek.Isentovertheletterorengagementandfewotherdocuments.Intermsofcatchingupwiththisbigpile,Dylan’sbeenabighelpinhisofficehours.We’rehalfwaythroughOctobersowe’regettingthere.Cookson:GetWellWithWCSAisgoingwell.I’mstillwaitingtohearbackfromazumbainstructor.NasraandWenjunwanttoholdaMovembereventsoIthinkwe’lldothatinKrugeronthe30th.AlyyandZackarehandlingtheballoonde-stresserevent,whichishappeningonTuesday.ApuppyplaytimetherapywithJack.orgwillbehappeningonthe9thinWatersLounge.ZackandAlyywillbehandlingthePRforthat.Allthespaceshavebeenbookedfortheseeventsalready.OverthenextweekI’llbesendingtherequestfortheholidaycardsandworkingmoreontheevents.Ouellette:Iwanttothankeveryoneforbeingsoontopofthings.I’msuperimpressedwithallourinitiativesandprogramming.Greatjobguys.FortheMarlieswehave42responses!Andmostpeoplewant2ticketssowe’llsellout!Ialsohavelotsofintramuralstufftogothrough.I’mintheprocessofsubmittingteamsforthewintersemesterandsettinguptheteamsinIMLeagues.Ourmen’shockeyteam,twoofoursoccerteamsandourwomen’sbasketballteamareallinthefinals!Theteamshavebeendoingtheirsocials.TheyhaduntilthisWednesdaytoclaimtheirmoney,I’mbeingabitmoreleinientsincenoteveryteamclaimedtheirs.AlsoIampitchinganideafortheFirstYearDirectorstodoasocialwheretheybringpeoplefromresidencetoahockeyplayoffgame.MirandadidaHighParkrunforus,itwasahugesuccessandI’mveryproudofherforthat.TheotherthingIwanttomentionistheteamsocialreimbursement.Ifanyteamcaptainscomein,makesuretheycanonlyclaimupto$70andkeeptrackofwho’swho.Li:IdidtheHowlinterviewstodayandIcompletedtheaffiliatedclubspolicyIsentittotheexectoday.HopefullyIcanmeetwithLizasoonandrunthroughthepolicycommitteeand

haveitratifiedattheDecemberboardmeeting.We’regoingtorunthisyearsversionofaclubslaunchontheMondayofGetWellWithWCSA.3. KettlefortheStudentLoungeHauck:Duringmyofficehoursastudentcameinandwasinterestedingettingakettleforthestudentlounge.Lakhani:There’soneintheofficewhydon’tweputitoutthere?Cookson:Wecantryitoutandseeitifitworks.Tsui:Whatifpeoplestealit?Nathani:Yeah.Hauck:It’slikea$12kettle.Ouellette:Wecantrytotrustpeople.Sotheconsensusisthatit’sayesforthekettle.Cookson:Itworks!4. GradReceptionHauck:GracefromAPUScontactedme,they’rehostingagradreceptionthisThursdayinWatersLounge.Theywantoutexectobepresent,theywerealsotalkingaboutmoneyforfood.Cookson:Isitagradreceptionforpart-timestudents?Hauck:Ibelieveso.Lakhani:Woodsworthones?Hauck:Ithinkit’severyone.Theyjustwantedpublicity,foodformoneyandexecpresent.Nathani:Isitacollegecollaboration?Hauck:Idon’tthinkso,shedidn’tstatewhoelsewasinvolved.Cookson:Wedohave$500inthebudgetforparttimestudents.Wecouldgivethem$50-$100.Lakhani:Makesuretheyhaveanitemizedreceipt.

Hauck:Good,perfect.5. BoardRetreatHauck:I’mintheprocessofplanningourboardretreat,it’llbealittledifferentthisyear,it’llbesomesortofactivity.Ijustwantedsomeideasfromyouguys.Shouldwehaveitthissemesterornext?Cookson:Ithinkit’sgettingalittletightrightnowespeciallywithallourevents.Tsui:IwouldsuggestlikeonenightattheHartHousefarm.Cookson:ItwouldbetoocoldinJanuaryandIdon’twanttodriveupthereinthesnow.Hauck:Gooutfordinner?Cookson:Skyzone!Nathani:IcanmaybeworkoutacheaperpriceforSkyzone.Cookson:Oneofthedirectorshasafriendthatworksthereandsaidwecangetitdiscounted.Tsui:Isthereabudget?Hauck:Weactuallyhaveaprettydecentbudget,Ithink$1500.Nathani:$1200.Tsui:Canwegetfood?Ouellette:Drinks!Hauck:Iwasthinkingofgoingoutforfoodanddrinksafter.Shouldwegooutorgotosomeone’splace?Ouellette:Ithinksomeone’splaceisgood!Li:Wecantrymyplace,mycondohasanicepartyroom!Nathani:Yeahlookintoit.Hauck:OkayshouldIgivetheboardsomesuggestionsforactivities?Li:Paintballing?

Ouellette:Bowling?Archerytag?Hauck:OkayI’llpostinthefacebookgroup.6. WinterfestTsui:Iwanttoinquireaboutasecurecart.Iknowwecanputinaninputforstudentnumbers,doweverifypeopleareaUofTstudents?Cookson:Wecan,wecansendittoChristinaafterandshecancheck.Tsui:WinterfestwantstoverifythatpeoplewhobuyonlineareactuallyUofTstudents.ImentionedwedoitnormallysoIwaswonderingifwecouldopenittootherdivisions?Cookson:Thedean’sofficecandoit;theyjusthavetosetitup.MaybeiftheysetitupsothatstudentshavetologintotheirUTORidbeforebuyingtheticketsthatwouldbegood.Butyou’dhavetotalktotheITdepartmentandthat’shuge.Tsui:IalsoneedasecurecartforRedPartyandtheCoffeeCrawl.Cookson:OkayI’lltrytogetittoyouassoonaspossible,howmuchareyousellingticketsfor?Tsui:CoffeeCrawlis$5.RedParty,Idon’tknow.Howmuchwasitlastyear?Hauck:$5and$10lastyear.Tsui:Okaythatsoundsgood.Lakhani:Whydon’twedoit$5and$7?Tsui:Itwilldependonhowmanynon-Woodsworthstudentscome,ifAPUSandMatSAgetinvolvedtherecouldbealotmore.Hauck:IsthereanythingelseforWinterfest?Tsui:Here’stheschedule:Monday:OpenMicnightatVicTuesday:PubCrawlWednesday:DragshowatHartHouseThursday:BattleoftheBandatLee’sPalace/ClubNightattheNestFriday:PancakeSocialandpossibleathleticevent.Pancakecrawlwe’restilldecidingwhen,it’llbeeitherThursdayorFridayandInnishasWednesdays.

Cookson:ButwehaveWCSAWednesdays!Hauck:Canweasktoswitchwiththem?Tsui:I’llbringitup.7. ReallocationLakhani:IspentmoneyonbusinesscardsandIwasn’tsureifIcandirectlypullthatfromemergencybuffersomewhereorifIhavetoputthatinthebusinesscardsline.Cookson:Wedon’tusuallyreallocateafterwepurchaseditbutIguessit’sfine.Nathani:Yeahjustmotiontoreallocateit.Cookson:Isthereanywhereelsetoreallocateitfromotherthantheemergencybuffer?Lakhani:IhaveasurplusfromRaveCardsbutImaywanttobuymorenextsemester.Ouellette:Youcanjustreallocateitthenifyoudecidetobuymore.Motiontoreallocate$25fromRaveCardslinetoContactCards.Moved:Lakhani Seconded:Cookson.8. YearbookLakhani:WewanttodoayearbookforgraduatingstudentsinJune.Wewouldneedtogetconsentfromallstudentssowewouldneedtosendemailstoeveryone.Ialsodon’tknowhowwe’llgetphotosfromLassmanwithallthenames.Hauck:Ithinkitstoolastminuteforthisyear,thereshouldhavebeenayearbookcommitteestartingtoworkonitinSeptember.Wecanadditinoursurveyattheendoftheyeartoseeifstudentsareinterestedinthis.ItwouldbetoomuchforShonaliandthePRteamtostartnowandit’sexpensiveandwecan’tpayforitourselves.Lakhani:Wejustwantedallyouropinions.Ouellette:IthinkOliviasummeditup.Hauck:Ithinkaone-pagesummaryoftheyear,asacollage,wouldbeniceforthisyearinstead.Ithinkayearbookwouldbetoomuchforthisyear.Ouellette:Thefirstyearswouldbesodownforthis.Tsui:Shouldtheendofyearsurveybegearedtowardsthirdyearstudentsthen?

Lakhani:Thatwouldbeforthegraduatingonebutifageneraloneishappeningtheneveryoneshouldbesurveyed.Hauck:Wecanalwaysjustaskpeopletheiryearandthenfilterthedata.9. SignageLakhani:IgotaquotationfromBarbaraastohowmuchit’llcostustoputasigntodirectpeopleandshesaid$807.Ihaveapictureofwhatitwilllooklike.Hauck:Wow.Li:Idon’tknowhowfarIcangowiththis,butmyfriend’sdadownsasignagecompanysowecantrytogetitforcheaper.Ouellette:It’llbemountedonUofTpropertysoIdon’tknowifit’llhavetogothroughBarbara.Cookson:WhydoesWCSAhavetopayforit?Hauck:Yeahdidshementionanythingaboutuspayingforit?Lakhani:Notreally,I’mnotsure.Cookson:Therewillbealotofrenovationsthenext2-3yearsatWoodsworthsoIdon’twanttopayforan$800signifit’llbeobsolete.Hauck:Maybeaskifwegetafoamonewiththesameinformationprintedon?Ouellette:Wecanmakeoneourselves,honestly.10. GalaNathani:Thegalacoordinatorshavebookedthevenue,it’llbetheSteamwhistleBrewery.Asitstandsgalawillneedabitmoremoneytooperate.Wewerediscussingtaking$3000fromtheMaturestudentsBudgetwhichhas$10,000.Ouellette:Don’twetrytohavegalalessthan$30,000?Wegetalotofpushbackfromstudentsonhowwespendourmoney,whichiswhyskitripdidn’thappen.Cookson:Thecateringisalotmorethananticipatedandwe’realreadyimplementingcostcuttingmeasureslikejustpurchasingtheirliquorlicenseandgettingourownalcoholratherthanusingtheirbar.Wetoldthecoordinatorsthatifthisdoespassit’stheabsolutecap.

Nathani:They’vegottheballrollingwiththegalacommitteeIjustgottosignthechequeforthemtomorrowsotheycansendthedepositof$5000toSteamwhistle.Lakhani:Wherewilltheextrafundsbetakenfrom?Li:Theyhave$3000intheconferenceHauck:thatwascancelledlastyearsowecantakeitfromthereOuellette:Thatwouldbefine.Motiontoreallocate$3000fromthelinefortheMatureStudentstotheGalaBudget.Motion:Nathani Seconded:OuelletteMotionpasses.Nathani:Thereasonitsmorethisyear,it’sadowntownvenue,lastyearwewentuptoYongeandEglintontocutcosts,butwewanttokeepitlocalhere.11. EquityCommitteeCookson:WehadanequitycommitteemeetingonFridayevening,whichwastodiscusstheneedforanequitychairorcommissioneratthecollege.Theoutcomewasthatwedecideditwouldbesomeoneonourboardthatcanprovideguidanceforoureventstomakeitinclusiveandsafeforallourstudents.Itshouldbesomeonewithanequitybackground;howweenvisionitunfoldingwillbeanex-officiomember.Theycanspeaktomotionandspeaktorecommendation,theyjustcan’tvote.Wedecidedtheequitychairwouldchairanequitycommittee.Thechairwillbehiredthroughaninterviewandapplicationprocess.SydneyandCailyncreatedanapplicationtooutlinetheirbackgroundandexperienceincommunitybuildingandplanningandtodefinethetermintersectionality.Essentiallytheywanttostartgettingtheapplicationoutsoon,theywerewonderingifwecoulddotheadvertisingforit.We’dlikeapplicationstocloseDecember2nd.Followingthat,thesuccessfulapplicantswillbeinvitedtotheequitymeetingandtheycanspeaktowhytheywanttheposition.Wewouldthenputourrecommendationsforwardandthenitwouldgototheboardtoratifythisperson.Wethenhavetoconsiderwritingthispositionintoourbylaws.ThishastobedonebytheDecember11thboardmeetingsowecanratifyhiringachair.Afterthisboardmeeting,thisweekendwecangetthepolicyreviewcommitteetogetherperhaps.Idon’tthinkit’llbethatdifficulttocomeupwith.Lakhani:AreweofficiallygoingtomakeitanelectedpositionforApril?Cookson:Nowedon’thavecontroloverthatandwecan’thavejustanyperson.Wewerethinkingofeverytimewehaveageneralmeetingwewouldputacalloutforanewequitychair.

Lakhani:Whenyousayhired,isitapaidposition?Cookson:No,Ijustsaiditthatwaybecausetheyhavetogothroughanapplicationandinterviewprocess.Hauck:AnotherthingwewerethinkingisthatwhenAakankshabroughtuptheidea,itshouldbeseparateformtheboardandwhenyoumakethemavotingmemberthelinesgetalittleblurry.Cookson:Icansendyoualltheapplication.12. GetWellWithWCSAYogaSessionOuellette:WegotcontactedbyAlexisfromMoveU,shewashopingtocollaboratewithWCSAforayogaeventonDecember2ndconveniently.Iwasperfectbecauseourusualyogainstructorwasn’tavailable.Theywillbeprovidingmatsandinstructors.Jack.orgisgettinginonthisandtherewillbefoodavailable.I’mputtinginthePRrequesttomorrow,wearegoingtoadvertiseitundertheGetWellWithWCSAbannerbutwehavetopromotethatitsopentoallUofTstudents.Lakhani:Wecanhavebothourlogosonthere.Ouellette:ThatwassomethingAlexiswasconcernedaboutbutIwasthinkingwecanputourpostersupinWoodsworth.Cookson:IthinkweshouldkeepitasGetWellWithWCSAtokeepitcohesive.TheycanadvertiseitundertheirownbanneraroundtheACbutherewehaveitunderWoodsworth.Ouellette:Yeah,that’snotunreasonabletoaskisit?Cookson:Nothat’sfine.Ouellette:Iwasthinkingwecouldhaveaposterforthewholeweek’sscheduleandothersforeachindividualday.Wejustneedtomakesureeveryposterlookskindofthesamesopeopleknowitsonewholeweek.13. GetWellwithWCSA–GetInvolvedLi:IsubmittedmyPRrequesttoday,itwasveryvaguebecausewewantedittobecohesivebutwecanallworkonitwhenShoanlistartsworkingonit.Ialsosentoutanemailtoalltheclubstogettheminvolved,IsaidIwouldgivethemfoodasIdohavea$1200budget.IwantedtotalktoKrispyKremesowecandiscounteddonutslikewedidforfrosh.Iknowfoodisahugeincentive.Iknowsomeofthesportsteamswantedtocomeouttodorecruiting.IfanyoneknowsofanyclubsthatarelookingforWoodsworthmembersletmeknow.

Tsui:Whataboutsummerabroad?They’reWoodsworth.Li:Yeahthat’dbegreatifwecanhaveacontactthere.Hauck:Youcantrytocontactthedean’sofficeiftheywanttosetupatable.Li:Yeahanyonethatwantstocome,I’mmorethanokaywiththemcoming.Lakhani:Peoplewhocametofrosh,theywouldlovetocome.Li:Whoeverhasthecontactsforthispleasesenditover.Cookson:IhavethemallfromWOLF.Li:Great.Iwasalsothinkingofdoingaholidaythemelikewithcandycanesandgingerbread.Ouellette:Ithinkifweshapeitforhowpeoplewanttochangefornextyear,likegettinginvolvedorsomething,asaNewYear’sresolution,thatwouldbegreat.Lakahni:Whattimeisit?Li:IhaveminiKrugerbookedforNovember30thfrom11:30-4:30.I’mnotsureifwewillneedallthattimebutwe’llseehowitgoes.Ouellette:Weactuallymightifit’sgoingwell,ifit’sgoodwecankeepitgoing.Cookson:Icansendyoutheemailandalltheclubsthatwecontactedforfrosh.Hauck:Ifourcommunityoutreachwantedtohaveatableandhavebakesaleortoydrivethatwouldbegreat.Li:That’sagreatidea,I’dlovetohaveitthere.Cookson:LetmespeaktoNasraandWenjunandwecanseehowwecancollaboratewithitforMovember.Wecanhaveabakesaleandraisefunds.Nathani:Butifwehavefreedonuts…Cookson:Wecansellthem…Tsui:WRChasacharitableeventeveryyearsowecanseeiftheywanttobeinvolved.Li:YesIforgotaboutthem,I’llreachout.Tsui:Wehavetomakesurewehaveglutenfreeandpeanutfreeoptions!

Li:YeahIhavealargebudgetifanythingIcanbuythem.14. TheHowlLi:Ionlyhadoneresponseforinterviews.Lakhani:Howcome?Li:Ionlyreallyhadtwoapplicationstobeginwith.IinterviewedKevintodayandheseemsthebestforit,hewasonitbeforeandhasgreatideasonhowtorunit.Coincidentally,theprintingcompanydidemailmetodayaskingifwestillwantedtohaveaprint.I’mthinkingnotforthisyearsincewedon’thaveabudget.Ithinkwe’removingtowardsablogtypepublication.Kevinalsomentionedhehasateamofwriterswhousetobeonit.IthinkifIhiredhimbeforetheclubsfairthatwouldbeperfect.15. OtherBusinessTsui:IjustwanttorecapGetWellWithWCSA.Monday:ClubsFairandMovemberTuesdayBalloonPoppingWednesday:ZumbaThursday:YogaFriday:RedPartySecondthing.Icameintomyofficehoursanditwasarmed,wesetoffanalarmandwewerelockedoutfrominputtingacode.Wecontactedcampuspoliceandtoldthemitwasjustus.Radhacameandfixedit,soifcampuspolicefollowsup,youguysknow.Lakhani:Istartedtoworkontheposter,doesanyonewanttosee?Cookson:Yeah!Nathani:Ifanyonehasn’tupdatedtheirbudget,pleasedoitsoon,I’dliketohaveitbeforeDecemberbreak.Cookson:MariposaCruisesalreadywantstobookusforfroshnextyear.TheyfeelbadformessingupthisyearsotheywantedtotentativelybookforSeptember.I’lltentativelybookfornowandseeiftheOCswanttogowiththem.Adjournment10:59pm.Motion:Cookson Seconded:Hauck

3)PreviousBoardofDirectorsMeetingMinutes

MeetingoftheBoardofDirectorsoftheWoodsworthCollegeStudents’Association

Monday,September14th,2015119St.GeorgeStreet

InAttendance:OliviaHauck(President)TeekaCookson(Vice-PresidentofInternalAffairs)ShonaliLakhani(VicePresidentofPublicRelations)OngioTsui(Vice-PresidentofSocialAffairs)AadilNathani(Vice-PresidentFinancialAffairs)AmandaLi(Vice-PresidentExternalAffairs)SarahBear(Upper-YearStudentsDirector)KristineMedrero(Upper-YearStudentsDirector)NoveraKhan(Off-CampusStudentsDirector)SandleenAzam(ProfessionalDevelopmentDirector)RyanJeong(AssociateDirectorofSocialAffairs)DylanForgas(AssociateDirectorofFinancialAffairs)JingBian(AssociateDirectorofPublicRelations)ZackHabi(FullTimeStudents'Director)AlyyPatel(FullTimeStudents'Director)JustinZelnicker(FirstYearStudents'Director)BarbaraDacal(FirstYearStudents'Director)NasraMahad(CommunityOutreachDirector)BradDalgleish(AcademicBridgingDirector)Wenjun(Sarah)Deng(WoodsworthResidenceDirector)JuliaStandish(89ChestnutResidenceDirector)Ex-Officio:ChristinaAlcena(IncomingCRO)SabrinaLane-Smith(OutgoingOrientationCoordinator)ChantalIssa(OutgoingOrientationCoordinator)CailynStewart(WoodsworthDirectorontheUTSU)AakankshaJohn(OutgoingVPExternalAffairs)Other:SydneyLangDefneArslanRyanStandilRegrets:DanielleOullette(Vice-PresidentofAthleticAffairs)MirandaLi(AssociateDirectorofAthleticAffairs)

1)CalltoOrder4:17pm 2)ApprovaloftheAgenda Moved:Hauck Seconded:CooksonArslan:CouldweaddintotheagendaWritetoExcitelinetoitemnumber9?MotiontoaddWritetoExciteasitemnumber9toagenda.Motionpassed.John:I’dliketomoveitems15and16underneathFroshPresentation,asIwillnolongerbepartoftheboardafteritem8.Motiontomoveitem15,HiringanEquityChairanditem16,CreatingateamfortheLegacyProjecttoitems7and8,respectively.Motionpassed.Cookson:CanIaddamotiontoInternalElections?Motiontoappoint_____tothepositionofChestnutDirectorfor2015-2016.Motionpasses. 3)ApprovalofthePreviousExecutiveMeetingMinutes Moved:Hauck Seconded:CooksonMotionpasses. 4)ApprovalofthePreviousBoardofDirectorsMeetingMinutes Moved:Hauck Seconded:CooksonMotionpasses. 5)ApprovaloftheBoardReports Hauck:Myboardreportwasaddedabitlaterbutwillbeaddedonthewebsiteaspartofthepresident’sblog.Iwantedtowisheveryonegoodluckontheirassignments.WCSAhasbeenbusyplanningallourevents.Ialsowantedtocongratulatethenewlyelectedboardmembers;I’mreallyexcitedtoworkwithyouguysthisyear.Azam:I’dliketostartoffbycongratulatingnewboardmember,lookingforwardtoworkingwithyouall.I’minchargeofthe‘AreYouWoodsworthy?’conference,itissetforFebruary27thandI’vebookedKrugerHallsofar,butImaychangevenuesaltogether.Pleasespreadthewordabouttheplanningcommittee,thedeadlinetoapplyisthisFriday.I’malso

planninganeventwithUofTimproveteam.Lastyearhadagoodturnout;we’reaimingforNovember4.John:Thisismylastboardmeeting,ithasbeenaninterestingtimeandIamveryhonouredtoservemycollege.Iwantedtogiveyouallasummaryofwhattheportfoliohasbeenupto.We’relookingtochangetohaveanexternalpolicytoaffiliategroups.Anexternalcontractisbeingmadeforthemspecifically.Iwasalsoaheadleaderforfrosh,Ihopetosubmitareflectionduringthefroshpresentation.We’vestartedconversationsforgainingCCRnotificationforourclubs;wewantthemtoberecognizedforallthehardworktheyputin.WealsofinishedgettingapplicationsfortheHowl.Interviewswillbedonethisweek.I’vealsobeenworkingontheLegacyProject.Itisaprogramforfirstyearstoshadowseniorstudentsforaday,whichwillbeginnextmonth,keepaneyeoutforthat.Thanksforgivingmethechancetoserve.Cookson:HugethankstoAakankshaforsteppinguptotheplatewhenweneededtofillthisposition.Welovedworkingwithyouandwillmissyou.Moved:Hauck Seconded:CooksonMotionpassed.6)FroshPresentationIssa:Thereisafullbreakdowninappendix.

- Underbudgetbyacouplehundreddollars.Froshrevenue:surplusof$6000,broughtitupto$110000forWCSA.

- Froshkitswereabigsavingafterwechangedsuppliers.- Blockpartyhadalotofunexpectedexpenses:Payforstreetsignsmentioningitwas

closedandparking.Otherthanthat,everythingwasonbudget.Wegotalotofextrafundswhenpeopleregisteredthedayof.

- Wegot$500fromTrinityoncollaboration.$500fromZipcarassponsor.- WeboughtTTCtokensthatwedidn’tneedsowe’regivingittoWCSA.- Wegottokeepalotoftheleaderdepositsbecausesomewehadtotakeaway,but

mostpeoplejustdidn’tpickitup.WedecidedwithTeekaandwewillbedonatingthisamounttoMakeAWish.

Lane-Smith:Wehaveabriefsummaryofhoweacheventwentintheappendixaswell,therewereafewhiccupsbutwedealtwithitwell.Thefullonewillbeavailableinthemanual,butIdidn’twanttoputitintheboardpackageasthereissensitiveinformationanditwillbepublishedonline.Ifyouhaveanyquestionsletmeknow.Pleaseseeappendixitem1,Aakanksha’sFroshReflection.Issa:Whenwewerehiredthethemewassupposedtobearoundtheworld.Travellingtoadifferentcontinenteachday.Wewerehiredtodothat.Afterdiscussingwithdeanofstudents,andsexualorientationofficestheytoldusnottokeepthetheme,becauseofexactlywhatAakankshatalkedabout.Wewerenervousthatpeoplewouldtakeitoutof

context.Wechangedittocelebratingdifferentpossibleeventsfromdifferentplaces.Notingchangingthearoundtheworldthemetomakeiteasieronusandpeoplewhocouldpossiblecriticizeus.Thethemewas“WelcometoYourOneLoveWoodsworth”.Noactualthingswerebeingsaidotherthanduringopeningceremoniestoexplainthetheme.Theflagswereuptowelcome.Thelastthingwewantedtodowastodisrespectoroffendanyone.Wetriedourbesttomakeitaswelcomingaspossible.John:Aroundtheworldthemeitselfwassupposedtorepresentculturaldiversity.AndIunderstandyoutriedtodoso.Onthefroshscheduleitselfthat’swhatitsaidandthat’swhateveryonethoughtthethemeis.WhenyoutalkaboutOneLoveWoodsworth,you’restilltalkingaboutculturaldiversity.Whoareyouwelcoming?I’msayingthatthefrosheventswerenotwhatyouweretryingtocelebrate.Issa:Iagree,webitonwaymorethanwecouldchew.That’swhatwe’reapologizingfor,werealizehowharditwouldhavebeentodowhatwewantedtodowithourorig.proposal.That’swhypeoplesteerawayfromaroundtheworldtheme,that’swhywechangeditmidwaythroughoutthesummer.Wesoughtadviceandwetriedtokeepitsimilarbutfocusedoncelebratingspecificeventsafter.Itwasapleasureworkingwitheveryoneandgoodluckwithallthenewlyadmittedboardmembers.Lane-Smith:ShoutouttotheOEC! 7)HiringanEquityChairJohn:Iwouldliketohireanequitychairspeakingtotheissueoffrosh.Therearestillholesandgaps.Forexample,wedon’trecognizeFirstNation’ssovereignland,evenwhenwestartWCSAmeetings,whichisridiculous.WhenIwasfirstyearrepwehadtoapproachourVPinternalbutfranklyIwasn’tsurehowtoapproachher,Iwasafraidofoffendingherandafraidbeingreprimanded.Asaboardmember,youhavealotonyourplateandresponsibility.Butweneedmoreinclusiveframework;Ithinkweneedsomeonewhoisdedicatedtothis.Thereshouldbeapplicationsforsomeonewiththeappropriateknowledgeandbackground,appointedbythecollege.TheyshouldnotbepartofWCSA,buthaveanauthorityinit.Acommitteewouldbenecessaryaswell.Istronglyfeelweneedsomeonenotontheboardtoensureeverythingisfair.IwasthinkingthattheUTSUhasaracializedstudentcollectiveandwecouldusetheirresources,Istronglysupportpeoplepartofthatspace.Ifeeltheyareveryeducatedonthistopic.Ithinkgettingpeoplerecognizedbytheuniversityexternally,whoknowandunderstandthistopic,toformthiscommittee.Weneedpeoplewhohaveexperience,andarenotcurrentlyontheboard,whichisasafeenoughdistancetoformanappropriatecommittee.Hauck:Ijustwanttoclarify,arewestrikinganad-hoccommittee,orarewelookingatexternalcommittee?John:I’mconcernedwithwhetherwemakeitanopencall,itmayoverlapwithexternal.Ihaveanotherquestion,isTYPunderacollege?

Lakhani:IaskedtheregistrarandTYPisnotpartofacollegeuntiltheygraduateintoit.Tsui:TYPisnotpartoftheboard,butAcademicBridgingis.CooksongrantsspeakingrightstoLang.Lang:AsanexternalpersonIwanttoenforcetheseriousnessofthis.Ifsomeoneontheboardexperiencesracism,thatisaseriousissue.Ihavebeenapartoftheboardforyearsbeforethisone,andeveryearIhaveexperiencedsexismandsexualharassment.ItneedstobeaddressedandIwanttomakesureeveryoneisengagedinthisissueandrealizehowimportantitis.John:Itisimportantthatwerecognizethisgapwehave,itisincrediblycritical.Regularstudentscan’tspeakforthemselveshere.Asaboard,wehaveopinionsforthemajority,butweneedtocriticallyanalyzetheseopinions.Wecan’texcludetheminority.Stewart:Iknowtheseissuesmakepeopleuncomfortable,butitisimportanttorecognizethatthisisthefirststepindealingwiththeseissuesandgoingthroughwiththeinvestigation.Motiontostrikead-hoccommitteechairedbyCailynStewardandSydneyLangtoinvestigatethehiringofanEquityChair.Moved:John Seconded:StewartMotionpassed.8)CreatingateamfortheLegacyProjectJohn:ThelegacyprojectissomethingOngiowantedtobringupencouragingfirstyearengagementafterfrosh.Wehadanideaofmentorshadowingfortheday.IwanttostrikeacommitteetocarrythisforwardafterIleavetheboardtoestablishmyframeworkofideas.IsuggesttheFirstYearRepsandUpperYearrepstotakepartinthisinitative.Sydney:Thisisagreatidea,butjusttonote,thedean’sofficealreadyhasamentorshipande-mentorshipprogram.Sousethemasatooltoseewhattheyfoundsuccessfulintheirmodelorseeifwecandosomethingdifferent.John:Lookingatexistingframeworksisgreatanditisalsotorecognizeupperyearstudentsandwhatwegothrough.There’sthreesteps.Thestudentswouldcometoanevent,namesgetputinapotanddrawntogetmatchedupfortheday,andthenafinalreflection.Therewillbeanopencallforseniorstosignup.Nathani:Theideaisgoodinprinciple;butwealsohavetheFirstYearMentorshipProgramwiththeDean’sOffice,whichisthesamethingyou’reoutlining.

John:Iwantedsomethingshortterm,theFirstYearMentorshipProgramislong-term,thisisjustoneday.Theworkisgoingintomakingsurepeoplearematchedup.Dacal:Firstyearstudentsaren’treallysurewhat’sgoingonandhavingtheguidanceofaseniorstudentwouldbeveryhelpfultotellyouwhattodo.Nothavingguidancenowkindofleavesusfeelingstranded.Iknowthatthisprogramwouldhelpthemfindsomeonewiththeexperiencetoshadow,tohelpwiththetransition.Justin:IjustwantedtosayIloveyourideasandyouropinions,keepsayingwhatyouare,it’simportant.Ihopewecankeepintouch.John:Thankyou,Ireallyappreciatethat.Hauck:Weneedtothinkofauniquewaytoapproachthis,therearealotoffirsyearmentorshipprograms.SoithastobesomethinguniquebutI’mdefinitelywillingtoexplorethis.John:It’sprettymuchusgivingthemoneononeadvice.Itworkswithcommuterandmaturestudents’schedules.Otherprogramsrequiremuchmorecommitmentwherewedon’tasmuch.Motiontostrikeanad-hoccommitteethatisresponsibleforoverseeingthementorshipprogram.Amendment:Motiontostrikeanad-hoccommitteethatisresponsiblefordiscussinganddevelopingtheLegacyProjectMoved:John Seconded:CooksonMotionpassed.9)ApprovaloftheCROReport BIRTtheWCSABoDapprovethereportfromtheChiefReturningOfficeontheWCSA2015Fallby-electionsaspresented. Moved:Cookson Seconded:HauckMotionpassed. 10)By-ElectionsResults BIRTtheWCSABoDratifyresultsofthe2015Fallby-electionsaspresented. Moved:Cookson Seconded:HauckCookson:Congratulationstoallthoseelected,itwasacleanelectionwithnoissuesorchallenges.I’vereadthroughthereport,andtherearenoissuesthere.Klaraalsowantstocongratulateeveryone,andthanksforlisteningtousandourrules.

Hauck:Congratsguys!Motionpassed. 11)WritetoExciteProgramHauckgrantsStandilspeakingrights.Standil:Thanksforhavingme!IwasinvitedherebyDefne,andwe’vehadsomepositiveemaildialoguewithOliviaandTeeka.Iwastutoringstudentsoneononefor7yearsatWestern.Ifinishedlawschoolandworkedatacorporatelawfirmandwasbored.IwantedtogobacktowhatIreallyenjoyeddoingatWestern.Iamnowgivingaprepcourseteachingstudentshowtogetgreatmarksonessays.It’sinterestinghowsomanybrightandhighachievingstudentsstrugglethemostarticulatingthemselves.WritetoExciteencouragesstudentstohavethemostcomplexideasandarticulatingitinsimpleprose.ThecoursestartstwoThursdaysfromnowatOISE,iftheboardcouldhelpmespreadthewordthatwouldbegreat.Thefullpriceofthecourseis$199.Theearlybirdpriceis$169ifyousignup7daysbefore.Ifyouhaveanyquestionspleaseletmeknow.John:Idefinitelythinkthere’saneedandthatthisworkswellwithourportfolios,Icommendyouforstartingthis.Iliketheframeworkoftheideathatyouencouragethecomplexideasstudentshave.IwantedtoproposetotheboarddonatingasumofmoneyfromtheexternalportfoliotogetadiscountedrateforWoodsworthstudents.Li:Ithinkthisisagreatidea,Iwoulddefinitelylookintobutwecan’tmakedecisionsaboutthisatthemoment.Cookson:Canexternal,professionaldevelopmentandupperyearstalkwithRyanfurtheraboutthisafterthemeetingforafewminutes?Dacal:Isthereanyspecificprocesseswiththeessaywritingworkshop?Ryan:Ibelieve99%ofwritingfollowssimilarstyle,butofcoursethey’realldifferent.WillreviewanddiscussfurtherwithStandil.12)ServicesandInitiativesAssistant BIRTtheWCSABoDratifythehiringofRadhaLambatothepositionofServicesandInitiativesAssistant. Moved:Cookson Seconded:HauckCookson:She’sournewofficestaffmember,Iwantedtoratifyhertotheboardinaccordancewithourpolicies.She’sbeengreatsofar.

Motionpassed. 13)ChiefReturningOfficer BIRTtheWCSABoDappointChristinaAlcenaasthenewChiefReturningOfficerforthe2015-2016term. Moved:Cookson Seconded:HauckVote.Motionpassed. 14)InternalElections Cookson:WeputacallouttothegeneralWoodsworthstudentsforpositionsthathaveyettobefilledandJuliaexpressedherinterestandshewillspeaktowhyshewantstojoin.Whoeverisappointedwillbeanex-officioandwillnothavevotingrights.Julia,whydon’tyouspeaktowhyyouwanttobetheChestnutDirector.Standish:IliveatChestnutattheWoodsworthfloor,andIdidn’tevenknowtherewasaposition,whichsaysalot.IknowChestnutisfarbutwearepartofthecollegejustasmuchaseveryoneelse.Iwouldliketobridgethatgap.Lakhani:Whatkindofeventsorinitiativesdoyouwanttoputinplace?Standish:Ithinkabigpartofitisjustgettingpeopleinformedandgetthemawarethatthereareevents.Wecouldhavemorepostersaroundthefloorforexample.MotiontoappointJuliaStandishtothepositionofChestnutDirectorfor2015-2016.Moved:Cookson Seconded:HauckVote.Motionpassed. 15)DissolvingCurrentCommittees BIRTtheWCSABoDdissolveallcurrentstandingcommittees,effectiveimmediately. Moved:Cookson Seconded:HauckCookson:AsImentionedintheemailIsent,WCSAhassomestandingcommitteesthatmeetonceamonthtodiscusscertaintopics.Wehadsomecommitteesstruckinthesummerthatneedtobedissolvednowthatwehavethefullboard.Youhavetobeonaminimumof1andamaximumof4.Ifyou’rechairingacommittee,youhavetobeonatleastanotheraswell.

Khan:Arewedissolvingtheoffcampuscommittee?Cookson:Nothat’s’notad-hoc.Motionpassed. Lang:Ihavetoleavesoon,andIwantedtoinformtheboardofsomethingquickly,canIdoithere?Cookson:Yeahsure,goahead.Lang:IworkwithFossilFreeforUofTworkingwiththeuniversitytodiversefromthetop200fossilfuelcommittees.We’rehavingamarchnextThursdayfrom5-7pmstartinginthehallsofSidSmith.ItwouldbegreatifWoodsworthcouldspreadthewordandsharetheeventonFacebook. 16)CommitteesCookson:Therecanbeunlimitedamountofpeopleaslongasit’snotanevennumberforvotingpurposes.Andtheexecutivereviewcommitteecannothaveexecutivesonit,forobviousreasons.Medrero:Doesmyhiringcommitteecountasone?Cookson:We’lldissolveaftergalaandre-strikeforhiringfororientation,sono. ElectionsandReferendaCommittee BIRTtheWCSABoDappointTeeka,Jing,andSarahtotheElectionsandReferendaCommitteetobeco-chairedbyHauckandAlcena. Moved:Hauck Seconded:CooksonCookson:TheERCoverseesanyelectionswehave.YouwouldhelptheCROmonitoranypromotionalmaterialsonlineandinthecollegeandreporttotheCROanythingyousee.Hauck:IfyouareontheERC,youcan’tsignanyone’snominationformandsupporttheircampaign.Lakhani:Alsoifyouplanonrunningagain,youwouldhavetodropthecommittee. ExecutiveReviewCommittee BIRTtheWCSABoDappointJustin,Kristine,Novera,andZacktotheExecutiveReviewCommitteetobechairedbyDylan. Moved:Cookson Seconded:Hauck

Forgas:Ijustlearnedaboutthis,butI’mthinkI’maprettyfairpersonandwoulddoagoodjobasChair.Vote.Forgasappointedchair.ExternalCommittee BIRTtheWCSABoDappointSarah,Wenjun,Julia,Justin,Teeka,Aadil,Kristine,andNasratotheExternalCommitteetobechairedbyAmandaLi. Moved:Cookson Seconded:Hauck EditorialReviewCommittee BIRTtheWCSABoDappointSarah,Novera,Ryan,andBradtotheEditorialReviewCommitteetobechairedbyAmandaLi. Moved:Cookson Seconded:Hauck AthleticsCommittee BIRTtheWCSABoDappointOngio,Zack,Olivia,Dylan,Kristine,Wenjun,andRyantotheAthleticsCommitteetobechairedbyDanielleOuelletteandMirandaLi. Moved:Ouellette Seconded:Cookson PolicyReviewCommittee BIRTtheWCSABoDappointTeeka,Amanda,Shonali,Wenjun,Nasra,Julia,Ryan,Justin,Brad,andZacktothePolicyReviewCommitteetobechairedbyHauck. Moved:Hauck Seconded:Cookson SocialCommittee BIRTtheWCSABoDappointAmanda,Alyy,Zack,Kristine,Sarah,Justin,Wenjun,Nasra,andNoveratotheSocialCommitteetobechairedbyOngioTsuiandRyanJeong. Moved:Tsui Seconded:CooksonMotionspassed. 17)StreetcarPubCrawl Tsui:Aftermuchdiscussionandmanymeetings,thePubCrawlwillbehappeningnextTuesday,October27th.OneofthereasonsIchoseaweeknightwasthatIwantedtoavoidanyrisksoftheweekend,especiallywithHalloweenonaSaturdaythisyear.Allthebarsareconfirmed,thefirstisroundinKensingtonatRound,wehavethewholeplacetoourselves,thenwe’llgodowntoSPiN,wherewehaveasectionbookedout,andthenO’Grady’swherewehavetheentiresecondfloor.Iwaswonderingwhoontheboardwouldliketobeasoberleader?RightnowIhaveRyan,Teekaandmyself.Ifwedon’thaveenoughImaycalltheeventoff.TherehavebeenmanyyearswithincidentshappeningandIdon’twantithappeningthisyear.Bian:Whenwilltheevenbeing?

Tsui:TherewillbeaworkshopinKrugeraround7togivestudentsinfoandarundownonhowthenightwillgo.PickupisatSpadinaandSussexaround7:15pm.Hauck:Iwantedtoseeifpeoplewouldbeabletodrinkatthelastbariftheyweresober?Tsui:NobecauseI’morganizingthestreetcartodropusoffwherewegetpickedup.Irealizeitismidtermseason,butinordertominimizerisk,ithadtobeonaTuesday.Medrero:Willboardmembershavetopay?Tsui:Inthepastyes,butI’llspeaktoTeekaaboutitafterwards.Cookson:Ifyou’reasoberleaderno,butifyouplanondrinkingthenyouwillhavetopay.18)OtherBusinessHauck:Ifyouhaven’tvotedyet,pleasevoteinthefederalelection!Medrero:CoffeeCrawlishappeningonFriday!FourcoffeeshopsareManicCoffee,VoodooChild,FikaCafé,andJimmy’sCoffee.Allboardmemberswillnothavetosignup,butIamcappingitat25people,sopleasemessagemebytonight.Wewillbehavingtourgroups,soifyouwanttoleadagroupthatwouldbegreatbecauseatleastoneofushavetostayateachcoffeeshopthewholetime.Iwasalsowonderingifdirectorscouldhavebusinesscards.Whenwewereapproachingcoffeeshops,itwasveryunprofessionalthatwedidn’thaveanycardstogiveout.IwasgettinglooksbecauseIhadtowritemynameandnumberdownonthebackofsomeoneelse’scard.Cookson:Wecanlookintoitandseeifwecanafforditinthebudget,ifanything,ifyouguysarewillingtopayapartofthefeeandwe’llcovertherest,whichcouldbeanoptiontoo.Medrero:Yeahanythingwouldbegreat.Cookson:Pleasesignupforofficehours,Iwantamaximumof2peopleatatime.Directorsholdofficehoursinroom105.Ifthereisnoothertimeconvenientforoyuanditsconflictingwithsomeoneelse’sschedule,justletmeknow,buttrynottohavemorethantwopeopleintheofficeatatime.YouwillalsobegettingCCRnotation,Iwillbesendingoutthedocumentaroundtheboardtonight.19)AdjournmentMoved:TsuiSeconded:KhanAdjourned6:01pm.

Motionpassed.Appendix1.Aakanksha’sFroshReflectionWCSAExec/FroshHeadLeaderreflection;MondayOct19th2015Iwouldliketostartbyacknowledgingthatwecelebratedstudent-runeventsthatwereorganizedwithalotofblood,sweatandtears,forourstudentstoenjoy,onlandthatCanadaormorecorrectly,TurtleIsland’sIndigenouspeoplearepreventedfromenjoying.ItisagreatprivilegeIdidnotearnandtherefore,recognizeIndigenoussovereigntyonstolenlandthatwesiton.IamhonouredtohavebeenapartofFrosh,representingWCSAduringit.Thatbeingsaid,foraFroshthathadan“AroundtheWorldTheme”,oureventsandfacilitativeframeworkswereironicallynotasculturallydiverseandreflectiveastheycouldhavebeen.Iamnotalone,forseveralofWoodsworth’scommunitymembersandboardmemberssharemyviews.WhileIunderstandandinsomecases,canevenempathisewiththeOCs,OECsandtheboardapplaudingthesuccessofFrosh,itwasfirsttimeIexperiencedFroshoutsidebeingaFroshee3yearsagoandthefirsttimeIexperiencedasaWCSAexecutive.Yet,lookingbackatfrosh…personallyandprofessionally,Ihaveneverbeenmoredisrespectedordemeanedasamemberofthisboardorasaracializedstudent.Asapersonwithaveryvisibleandvocalprideinmyethnicheritage,culturaldiversityisnottermthatcanbethrownaroundlightly.Andyetitwas;mentionedtwiceduringtheintroofFrosh;anicewaytohighlightWoodsworth’sculturalmake-up.Culturaldiversityismorethanjustasellingpoint;itshouldhavebeenmorerespected.HavingPortuguesechickenforlunch,Zumba,andanAroundtheWorldKaraokeandflagsaroundKrueger,isnotgoodenough.Thereisadifferencebetweenculturalappropriationandculturalappreciation:theonlywayyouperformthelatterisbycentralisingtheculturallydiversevoiceinyourframework.Tomeasaracializedstudentandasamemberofthisboard,andaWoodsworthStudentwecouldhavedonesomuchbetter.Irecognizedthisprettyearlyon,andwhenInoticeditandspokeupaboutit;Iwasshutdownlikeothers.EverytimeIsteppeduptotryandmakethecollegelookbetterthatweek,trytomakeitlooklikeitwasactuallyreflectingwhatitpromiseditsstudents,reprimandsandcomplaintsweredeliveredagainstmeandothers;shoutouttothesensitivepartoftheFroshReflectiondossier,what’sgood?Ifatthispoint,anyoneisdoubtingorconfusedattheintentionbehindwhyI’msayingthis,here’swhatIhavetosay:I’vebeenonthisboardandbeendedicatedtomycollegesinceday1(albeitabreakinthe2ndyear).IlovemycollegeandIholdittoacertainstandardasstudentthatpaysfeesandaracializedstudentthathastonavigateextremelyinstutionalizedspaces.AndIamhumanbeing,notwithouterror,notwithoutbeingcomplicit.Buthere’sthething:mypersonalexperienceasaracializedstudentisextremelycriticaltothelensthroughwhichIviewmyprofessionalresponsibilitytothecollegeasaboardmember.Idon’thavetheluxuryofseparatingthetwo.Andyet,quite

unprofessionally,mypersonal“errors”werehighlightedabovethesystemicandorganizationalissuesIwastryingtoraise.Still,mypositionasanexecutivewasuselessintheentirepowerschemeofthings,becauseIwassilencedandmadetorememberhowwerepeatedlyignorethosethatareracializedanddiverseinthiscollege.MaybeIshouldmakeitmoreexplicitthatmyintentionsthatweekwerenottodisturbanorganizationalstructureorpowerdynamic.Nonetheless,Idon’toweittoanyoneneithershouldIhavetoexplainthewayIapproachsavingmycollege’sfaceasaracializedstudent.No.Butwedooweittoourstudentstoexplainwhywedidn’tdeliver,becausewedidn’t.FroshhadamazingeventsthatweremoreonthethemeoflivinginTorontoratherbeinglivingAroundtheWorld.Theyarenotthesamething;takeitfromsomeonewho’sactuallylivedaroundtheworld.Takeitfromsomeonewhohadtokeepquietfortwomonthsbecauseshedidn’tfeelsafeenoughtobringitup,someonewhohadtoworkwiththepeoplethatdisrespectedheropinionsanddemeanedheractionsthroughmisunderstandingthem,someone’swho’sequityeducationisappreciatedjustaslongastheydon’tdisturbpopularrhetoric...Thatsomeoneisme.Iwaselectedandappointedtohaveacriticalopinionasadutytobetterservemycollegeandworkcollaborativelywiththosethatsharethehonourofrepresentingit.Nottoignoreorsilencethosethathavebeenhistoricallydiscountedfromspacesexactlylikethis.Myexperiencesneedtobeseenandmyvoiceneedstobeheard.IfIhavecausedanyoffense,pleasefeelfreetoaskmequestions,Iwelcomethechance.Thankyou.

4)BoardReports

PresidentHiWoodsworth!Ihopeyouareallsurvivingthisbusytimeofyearaswegetcloserandclosertotheendofthesemester!ForthoseofyouthataregraduatingIwouldliketoextendahugeCONGRATULATIONSonbehalfoftheWoodsworthCollegeStudents’Association!WehopethatasyouleaveWoodsworthandembarkonthisnewandexcitingchapterofyourlifeyoutakeamomenttotakeprideinallthatyouhaveaccomplishedandovercomeduringyourtimeatUofT!Overthepasttwoweeks,IhaveattendedtwogradeventshostedbyWoodsworthCollegeandAPUS.Itwassonicetobeapartoftheseexcitingmoments!Ithasbeenapleasuretorepresentyouandwewishyouallluckinyourfutureendeavors!OnNovember11th,IattendedtheRemembranceDayceremonyattheSoldiersTowerwithsomeofmyfellowexecutives.Theceremonywasabeautifulcommemorationofallthosewhomadesacrificesforourcountry.Iwashonouredtohavebeenapartoftheevent.LastweekIalsoattendedtheWoodsworthEquityCommitteeplanningmeetingtobrainstormwaysWoodsworthcanworktowardshavinganequitycommitteeandequitychair.Iamexcitedtoseewhatdevelopmentsarisefromthisgroup.IfyouareinterestedinbeingapartofthisprocessyoucancontactSydneyLangatsydney.lang@mail.utoronto.caorjointhefacebookgroup:https://www.facebook.com/groups/883606665079636/884671548306481/?notif_t=group_activity.Finally,atthisboardmeetingIamhopingtostrikeanadhoc‘StudentLoungeRenovation’committeetoworkwithstudents,boardmembers,andstafftoplanwhattherenovationstothestudentloungewilllooklike.Ifyouareinterestedinjoiningpleasefeelfreetocontactme!Asalways,ifyouhaveanyquestions,concerns,and/orideaspleasedonothesitatetoemailmeatpresident@mywcsa.com!#1<3WW

OliviaVice-PresidentofInternalAffairsHeyWoodsworth! HappyMovember!Ihopeallyourmidtermsandpaperswent/aregoingwell!

ThispastmonthhasbeenbusyonceagainfortheInternalportfolio.WehiredourGalaCoordinators,BrookeandSaadia,andIhavebeenworkingcloselywiththemandAadiltofinalizethebudgetandvenue. Myselfandtheotherexecshavebeenworkingonanewinitiativecalled“GetWellwithWCSAWeek”,whichwillbetakingplacefromNov.30th–Dec.4th.Thisweekisgearedtowardskeepingabalancebetweenschoolwork,physicalandmentalwellness,andextra-curriculars.Wewillbeholdingeventseverydaythatweek,includingaclubsfairandcharityevent,ade-stressballoonpoppingevent,ayogaclassandsocial,aZumbaclass,andRedPartyastheendofweeksocial.Hopetoseelotsofyouthere! IhavealsobeenworkingonorganizingapuppytherapyeventwhichwillbehappeningonDecember9th.Itisgoingtobeacollaborationbetweenjack.org,theBuddhismandPsychologyStudents’Union,andWCSA.Thefull-timedirectors,AlyyandZack,willbehelpingmeoutwiththis. Asalways,I’dlovetochattoyouifyouhaveanyideas,questions,orconcerns,sopleasedon’thesitatetocomebymyofficehours(Tuesdays10am-12pmintheWCSAOffice)orsendmeanemailatvp.internal@mywcsa.com. #1loveWW Teeka Vice-PresidentofFinancialAffairsHeyWoodsworth!SotheFinanceportfoliohasbeenbusythispastmonth.DylanandIhavebeentryingtogeteverythingcaughtupinthegeneralledgerandwearealmostthere!OnlyNovemberlefttodo,whichisgreatconsideringwehadtocatchupfromAugustonwards.Wearealsoworkingonthisyearsaudit.Ihavemailedoutsomeinitialdocumentsandsomeoftheotherkeydocuments,stillhavequiteabittogo.TheauditisdueonDecember31standwearehopingtobedoneontime.IamalsohappytosaythatwehaveagreatteamworkingforGala.Ihavehadinitialsit-downswiththegalacoordinatorsregardingtheeventthisyear.Everythingseemstobegoingwell,intermsoffinanceandoverallplanning.Thedirectorsarealsodoingawonderfuljobthisyear,wehavealotmoreprogrammingandinitiativesthanI'veeverseenanditskeepingmebusysigningoffchequesbutIamsoproudofeveryone'sworkethic.IlookforwardtotheWellnesswithWCSAcomingup.SomedirectorshaveapproachedmeregardingfundingandIammorethanhappytoworkwithyoualltoensureeachportfoliohasthemoneytheyneed.KeepupthegoodworkandI'mlookingforwardtobeingapartofallthegreateventshappening!WoodsworthisbuzzingandIloveit!

Asalways,ifyouhavequestions,concerns,orjustwanttotalkaboutWCSAfinances,budgetingoranythingatall(Icantalkforhours-literally,I'lldoanythingtodistractmyselffromstudying),feelfreetodropbymyofficehoursfrom4-6PMonTuesday.Thebestwaytogetintouchwithmeisactuallytosetupatimetomeetviae-mailatvp.finance@mywcsa.com.Ihopeeveryonemanagestosurviveandgrindthroughthislastchunkofschoolbeforethewinterholidays!Seeyouguysaround!1<3WWAadiVice-PresidentofSocialAffairsCoffeeCrawlThefirstCoffeeCrawlinWCSAhistorywasahugesuccess.Theportfoliosandpartneringcafeswereextremelynicetoworkwith,andpropstothosewhohelpedmakeitapositiveevent!HalloweenStreetcarPubCrawlAftermuchcontroversy,theStreetcarPubCrawlcasehasbeenclosed.Inthemeantime,WCSAwillcontinuetocommittocreatingasafeandinclusiveenvironmentforallofourstudents,executingthehighestlevelofprecautionsandriskmanagementplansinthefuture.IthankalltheBoardMembers,theDean’sOffice,andothermembersoftheWoodsworthcommunityfortheircontinuedsupport.

WCSASocialCommitteeLaunch

TheSocialCommitteewillhostitsofficiallauncheventonNovember26th,2015at5pmintheStudents’Lounge.RyanandIhaveworkedhardinstructuringthecommittee,andwillbesupportingthemembersonfurtherstudentinitiativesfortheremainderoftheschoolyear.

WoodsworthAnnualAwardsGala

IhavebeenworkingwiththenewlyhiredGalaCoordinators,BrookeandSaadia,fortheplanningofGala.Preliminarydetailsareasfollows:locationatSteamwhistleBrewery,catererstheFoodDudes.

RedParty

Thisyear’sannualRedPartywillbeincorporatedintoWCSA’sWellnessWeek:"GetWellwithWCSA!”ThefinalcelebrationwillbeheldatL’EspressoBarMercurio,onDecember4th,2015intheevening.Thiscross-portfoliocollaborationwillbemuchwelcomedasstudentsenterintoexammodeforDecember.

Winterfest2016

WoodsworthisinvolvedwithplanningWinterfest2016,aSt.GeorgeRoundtableInitiative.IwillbeapartofthePubCrawlSubcommittee.Eventsareasfollows:

January11th-15th

Monday:OpenMicatVic

Tuesday:PubCrawl

Wednesday:DragShow

Thursday:BattleoftheBandsandClubNight

Friday:PancakeSocial,PossibleAthleticEvent

MondaythroughFriday:BrunchCrawl

CoffeeCuppingwithBoxcarSocial

Afirstofitskind,theSocialPortfoliowillbecontinuingthesuccessoftheCoffeeCrawlandcollaboratingwithBoxcarSocialtohostacoffeecuppingevent.WoodsworthStudentshavebeenshowingimmenseinterestinpassivesocialevents,andthiswillbeaperfectde-stressorbeforetheexamseason.Monday,December7th,20153-4pmBoxcarSocial-Summerhill

AbusytimeforWCSA,wehopethatallWoodsworthStudentswillbeabletocomeouttoourevents!

OngioTsui

WCSAVice-PresidentofSocialAffairs

Vice-PresidentofExternalAffairsNoReportSubmitted.Vice-PresidentofAthleticAffairsHeyguys!FirstandforemostIreallywanttosayhowcrazyPROUDIamoftheboardrightnow!TheenergyisamazingandthededicationtoyourpositionsiswhatistakingWCSAtothenextlevel.Wewouldnotbewhatwearewithoutyou!THANKYOU!

Theathleticsportfolioisrockingandrollingrightnow.HugepropstoMirandaforhostingasupersuccessfulHighParkRun,thefirstinitiativeinourWorkOutwithWWprogram.Nextupisacollabwiththefirstyeardirectors:takingstudentstoaWWhockeyplayoffgame!Intramuralteamsareinplayoffsrightnow,withourmen'ssoccer,women'sbasketball,volleyballteams,andhockeyteamsallperformingextremelywell.Winterintramuralsareallsubmittedfornextsemesterwithawhopping15teams!Ourintramuralprogramisreallytakingoffthisyear!OurMarliesgameisonSundayandthelotterystyleofsellingworkedreallyreallywell.IwillbeusingthistosellRaptorsticketsinJanuaryaswell.Anothersoldoutevent!AlsoWCSAwillbehostingaGetWellwithWCSAweekfromNov30toDec4.AthleticsisresponsibleforacollabwithMoveUandJack.orgforafreeyogasessioninKrugeronDec2,theWednesday.Tryandmakeitouttothatweek'sprogramming,asitisjam-packedwithtoolsforafresh-startnextsemester!Greatjobeveryone!1<3WWforever.Vice-PresidentofPublicRelationsHieveryone,Thispastmonth,Iworkedonpostersandpromotionsforalltheevents,programsandinitiativesthattookplace.Ialsoputabannerupinthestudentloungewiththehelpofsomedirectorstoinformstudentsaboutthemainpurposeofthespace.ThereareseveralotherprojectsthatIhavebeenworkingon,suchasimprovingsignageinWoodsworth,generatingideasforagraduatingclassyearbook,andstudentloungerenovationamongothers.Lastly,ImetwiththePRcommitteeandmyassociatetodelegatetasksandgetfeedbackonhowwecouldreachmoreofthestudentpopulation.Pleasegetintouchwithmeifyouhaveanyquestions,comments,orideas!AssociateDirectorofFinancialAffairsNoReportSubmitted.AssociateDirectorofSocialAffairsNoReportSubmitted.AssociateDirectorofAthleticAffairsHelloeveryone!Therearelotsofthingshappeningwiththeathleticsportfoliolastmonth.WestartedourfirstWorkOutwithWoodsworthinitiationevent,whichistheHighParkRun.Itwasverysuccessfulandpeoplewereallhavingagoodtimeexercising.MarliesGameiscomingthisSunday.Daniellecreatedasignupsheetandtheticketwillbeallocated

bylotterysothatitismorefairtoeveryone.TheathleticsportfoliowillalsobeparticipatingtheWCSAWellnessWeek.Wearesuperlookingforwardtothat.Staywarm!Regards,MirandaAssociateDirectorofPublicRelationsGreetingsWoodsworth!Firstofall,thankssomuchforelectingmeasyourassociatePRdirector.IcanpromiseyouthatbyworkingwithyourVPpr,Shonali,youwillexpectanexcellentyearaheadonstayinginformed. SinceIwaselected,lotsofthingshavehappenedthatIhelpedtopromote.CoffeeCrawl,HighParkRun,tonameafew.Alongtheway,Ipickedupskillsoncreatingwebcontentandlearningtipsonincreasingengagement.Inaddition,I’vecreatedsocialmedia,newslettercontentandhelpupdatingphysicalpostersaroundthecollege.There’sdefinitelynoslowinghereinthePRportfolioandI’mtakingitallinstride Inthemeantime,lookoutforGetWellwithWCSApromotionscomingyourway,asthisishappeningtheweekofNov30toDec4.Goodluckonyour2ndroundofmidtermsand/orfinalpapers! Part-TimeStudents’DirectorsNoReportSubmitted.MatureStudents’DirectorsNoReportSubmitted.ProfessionalDevelopmentDirectorHeyWoodsworth!Ihopeyou'reallsurvivingthemidtermsandassignments.Ithasbeenabusytimefortheprofessionaldevelopmentportfolio.WehadaverysuccessfulimprovbasicworkshoponNovember5th.ThankyoutoalltheWCSAboardmembersandWoodsworthstudentsthatcametosupporttheevent.Inaddition,theConferenceCommitteehasbeenmeetingtodiscussideasandplanningdetailsforthisyearsconference.Ifyouhaveanyquestionsorideaspleasecontactmeatdevelopment@mywcsa.comCommunityOutreachDirectorNoReportSubmitted.Off-CampusStudents’DirectorsHeyWoodsworth!

ThishasbeenawonderfulmonthfortheOff-Campusportfolio.TheWCSAWednesdaysinNovemberhavebeenahugesuccess,withagreaterturnouteveryweekandalotofprizesgivenouttothecommuterstudentsatWoodsworth.We’vealsohadexternalorganizationssuchastheCentreforCommunityPartnerships(CCP)andtheCareerCentreboothatthe

eventandinteractwithstudents.Wehopetoconductmanymorecontestsinthefuturetooffermoreopportunitiesforoff-campusstudents,aswellasmakeWCSAWednesdaysandpancakesmuchmoreexcitingforeveryone.

WearealsocurrentlyintalkswithOff-CampusDirectorsfromallthecollegesatUofTregardingCommuterAppreciationWeek.Wearecurrentlyworkingonthebudgetandpotentialdatesfornextsemester.Detailswillberevealedassoonastheeventisfinalized.

Additionally,theOff-CampusportfoliowillbecollaboratingwiththeSocialportfolioontheRedPartyhappeningthisDecember,aswellastheUpperYearandAcademicBridgingportfoliotohostabunchofeventsaimedtowardsbothonandoff-campusstudentsnextsemester(Hint:Alltheeventsinvolvealotoffood).

IfyouhaveanyideasfortheOff-Campusportfolio,pleasefeelfreetomessageus!

NoveraKhanandSamanthaDavis

Full-TimeStudents’DirectorsInourfirstmonthasfull-timestudents’directorswehaveyettocarryoutorcollaborateonanyeventsaswearestilllearningtheropes.However,wehavedonealotofbrainstormingofevents;wehavedecidedtohostatleastoneeventpermonthnexttermandplantohaveallofourresearchdoneforpossiblecosts,etc.overourholidaybreaktobepreparedforthenewsemester.Asforthissemester,Alyytooktheinitiativetobringforwardacoupleofevents.ShegotincontactwithTeekainregardstolookintoapuppyde-stressor.Wejustreceivedanemailthatoutlinesthedates,locationandcostsandaretakingthenextstep.Thepuppyde-stressor,PawsforaStudyBreak,willbeheldonDecember9thfrom11am–1pminWatersLounge,WoodsworthResidence.Wearelookingtocollaborateonthiseventtosplitthecosts,asourbudgetisnotenoughtorunalloftheeventswearehopingto.Afourwaysplitforpuppytherapywouldbe$70perfourth.SofarwearecollaboratingwiththeWoodsworthResidenceDirector,WenJung.Anothereventwearelookingtohostthissemesteristhe“Poppingballoonsde-stressor”.ZackhasbookedWatersLoungeonDecember1stfrom3pm–5pm.Wewillshortlybeadvertisingthisevent-asstudentsandfromexperienceinotherstudentgroups,weunderstandthattoomuchpriornoticeforaneventmayseeadeclineinthenumberofattendees,unlikebeinginvitedclosertothedate.(Hopetoseeallofyouguystherebtw)!OneoftheeventswehavebeenlookingintoplanningisaWoodsworthFROSTWeek:WoodsworthPubNightspecifically.Wewillfirstbelookingtodiscussthepossibilityofhostingsuchaneventinregardstosafetyconcerns,especiallybecauseofthepresenceofalcohol.Wearehighlymotivatedtobringeventsthisyearthatstudentscanenjoyandbenefitfrominallaspects.Oneofourprimarygoalsasfulltimestudents’directorsaretofosterinclusivityandcreateahealthyconnectedenvironmentwithinWoodsworth.WehopetodothisbyplanningeventsthataccommodateallWoodsworthstudents(i.e.wewillbeavoidingFridayeventsasFridayistheleastcommuterfriendlyweekdayandtherearereligiousminoritiesthatbelieveFridayisareligiousday,thusmustfollowthroughwiththeirreligious/familycommitments,whichmeanstheycannotattendourevents).ThatiswhyourtwoeventsplannedsofarareonaTuesday/Wednesday,andtheyarebothde-stressingeventssinceexamtimecanbeverystressful.

AlyyPatelandZackHabiUpperYearStudents’Directors

HeyWolfpack!

Congratsonmakingitthroughmidtermseason!Ifyou’vestillgotabunchofessaysandmidtermstodo,thenGOODLUCK!You’regoingtoacethem:)

Sinceourlastboardmeeting,notmuchhashappenedwiththeUpper-Yearportfolio.ThelasteventthatwehadwastheMCAT/LSATPrepeventthatwasheldincollaborationwithThePrincetonReviewandwehopethatitprovidedstudentswithsomeinsightastowhatboththosetestswillbelike.WehaveournextCramJamcominguponDec.11thjustintimefortheDecemberexamssobringyourbooksandgetreadytostudywhileweprovideyouwithfoodanddrinkstokeepyougoingthroughouttheday!

We’vealsostartedplanningtwoeventsforthesecondsemesterincollaborationwithboththeOff-CampusdirectorsandtheAcademicBridgingdirector.Forthefirstevent,wewereplanningonhavingapiesocial,tobeheldonPiDay.Thethesecondevent,wewereplanningonhavinganicecreamsocial,tobeheldsometimeinJanuary,sokeepalookoutforthoseevents!

Allthebest,

KristineSarahMedreroandSarahBear

89ChestnutDirectorNoReportSubmitted.WoodsworthCollegeResidenceDirectorHeyWoodsworth!

ItisagreatpleasureformetobeelectedasWoodsworthCollegeResidenceDirectorforthisyear.IstarttogettoknowthememberswithinWCSAandbefamiliarwithmyrolesandget involvedwithdifferentkindsofactivities. It isquitenice tomeeteverybodyandorganizeeventswithothermemberswithinWCSAandhelpWoodsworthstudentstosolveproblems.

In thismonth, Igot incontactwith thePresidentofWoodsworthResidenceCouncil(WRC),StephanieBianco.IunderstandthattheliaisonbetweenWCSAandWRCwasalittlebitweakbefore.StephanieandIhadanagreementonhelpingeachotherfortherestoftheacademicyearandwewill talkmoreabout thewayof collaborationandhowWCSAandWRC can help each other in the future later. Iwill also collaboratewith the CommunityOutreach Director, Narsra to organize an event called “Movember Mustache DecoratingContest”onNovember30,2015.Wewillprovidevarioussortsofmaterialsfordecoratingthemustacheandgiveprizesattheendforpeoplewhowinthefirstthreeplaces.Moreover,IgotincontactwithbothoftheFulltimeStudentDirectorsandwearegoingtoorganizea

PuppyTherapyeventbeforethissemesterends.Wewilltalkmoreaboutthedetailslatertogether.

Bytheendofmyterm,Iwilltrytobefamiliarwiththestaffsinresidenceandcontactthem or schedulemeetingswith themwhen necessary. I am also going to exploremoreroles of the position of Woodsworth College Residence Director and make betterconnectionsbetweenresidentsandWCSA.

If you have any questions regarding the residence life or events, please feel free toemailmeorcomeandtalktomeduringmyofficehour.I’dlovetochatwithyou!Also,finalexams are coming in just severalweeks. Good luckwith everything and try to get somerest!BestRegards,WenjunFirstYearStudents’DirectorsNoReportSubmitted.AcademicBridgingStudents’DirectorNoReportSubmitted.OrientationCoordinatorsNoReportSubmitted.

5)Appendix

a. OfficeHoursAttendance

Week Of

Name Oct 19-23 Oct 26-30 Nov 2-6 Nov 9-13

Olivia Hauck P P H P P - Present

Teeka Cookson P P P P H - Half hours

Aadil Nathani P P P P A - Absent with vaild reason

Danielle Ouellette P P P P X - Absent without reason

Ongio Tsui P P P A Shonali Lakhani P P P P Amanda Li P P P A Ryan Jeong P P P A Miranda Li P A P P Dylan Forgas P P P A Jing Bian P P P P Novera Khan P P P P Sam Davis P P P X Kristine Medrero P P P P Sarah Bear P P P P Sandleen Azam P P P P Brad Dalgleish X P P P Zack Habi P P P P Alyy Patel A P P P Justin Zelnicker X P P X Barbara Dacal X X P P Nasra Mahad P P P P Julia Standish A A P P Wenjun Deng P P P P

b. StatementofIntent–MatureStudents’Director MynameisAminaJama,amamotherofthreeandalsoathirdyearstudent.Iamalsointerestedinthematurestudentposition.IhavenotbeeninvolvedinanystudentorganizationsinceIenrolledinthisinstitution,duetothefactthatIneversawanythingthatwassuitableformetojoin.Icanbringdifferentperspectiveonthetableasmaturestudentifamallowedtojointhecommittee.Iwouldlovetojointhiscommitteeandencouragemanymaturetogetinvolvedinparticipatingamongmanyeventsthatoccurinthecampus.

Thanksinadvance. AminaJama.

Meeting of the Board of Directors of themywcsa.com/wdw/wp-content/uploads/2016/01/Board-Package-Nov...

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