Measure K Bond Program Update - lbschools.net

Measure KBond Program Update

August 18, 2009Board of Education Workshop

Presentation Summary

I. Implementation UpdateII. Current Project UpdatesIII. Project PrioritizationIV. Master Program BudgetV. Master Program Schedule

Next Steps

I. Implementation Update

• Citizens’ Oversight Committee (COC) and Measure K Audit• Bond Program Management Plan• Bond Program Structure• Program Guiding Principles• Program Policies, Procedures and Processes• Funding• Fiscal and Accounting• Technology• Communications• Project Development and Progress

I. Implementation Update

COC and Measure K Audit

• COC Members and Terms

• Calendar and Meeting Schedule:June 25, 2009 MeetingUpcoming August 27, 2009 Workshop

• Measure K Audit

I. Implementation UpdateCOC – Members and Terms

Victor McCarty, Chair 2-year termMember of Community At-Large

Karen Hilburn, Vice-Chair 2-year termActive in Senior Citizen’s Organization

Byron Bolton 1-year termActive in Bona-Fide Taxpayer’s Organization

Kristine Hammond 2-year termParent/Guardian of Child Enrolled in District

Julia Jackson 1-year termParent/Guardian and Active in PTO

Peggy Krynicki 2-year termMember of Community At-Large

Michael Noll 1-year termActive in Business Organization

I. Implementation Update

COC – Calendar and Meeting Schedule

• June 25, 2009 MeetingIntroduction of Members, Staff and OthersMeeting ProceduresSelection of 1 and 2 Year TermsVice-Chair ElectionStaff and Bond Consultant Reports (COC Bylaws, Ethics Policy Statement, Measure K Bond Program Overview and Update, Sale of 1st Bond Measure, Handbook and Upcoming August Workshop Review)

• August 27, 2009 Workshop

I. Implementation Update

COC – Calendar and Meeting Schedule

Calendar for 2009-2010Typically meets on 4th Thursday of March, June and September and 3rd

Thursday of December from 5-7 PM.

June 25, 2009 (Kick-Off Meeting)August 27, 2009 (Workshop)September 24, 2009 (Regular Meeting)December 17, 2009 (Regular Meeting)January 19, 2010 (Annual Report to Board)March 25, 2010 (Regular Meeting)June 24, 2010 (Regular Meeting)

I. Implementation Update

Measure K Audit

• Two Types Required:Performance Financial

• Currently Preparing for 2008/2009 Year Audit• First Annual Report to Board Projected in

January 2010

I. Implementation Update

Bond Program Management Plan

• Bond Program Manager Selection• On-Going Program and Project Meetings• Work Plan Development (9 Plans)• Bond Program Structure (5 Areas)• Bond Program Guiding Principles• Bond Program Policies, Procedures and

Processes

I. Implementation UpdateBond Program Structure

I. Implementation Update

Program Structure – Program Management

I. Implementation Update

Program Structure - Planning

I. Implementation UpdateProgram Structure – Program Accounting

and Financials

• Audits• Expenditure Reporting• Funding/Eligibility/Grants• OPSC Coordination• Payments• Program Accounting• Budgeting• Tax and Interest Reporting

I. Implementation Update

Program Structure – Project Support

I. Implementation Update

Program Structure – Project Execution

I. Implementation Update

Program Guiding Principles

• Transparent and Accessible• Integrity – Individual, Team, Systems and Program• Inclusive, Collaborative and Collegial• Build Upon Positive Momentum• Build Upon Existing Relationships and Form New Alliances• Foster an Integrated Team Environment• Define and Meet Expectations of Team Members and

Stakeholders• Forward-looking, Plan for Future Phases, Plan for Program

and Team Transitions• Maximize Resources and Buying Power• Align Systems with District and Board Initiatives, Goals,

Policies and Regulations

I. Implementation Update

Program Guiding Principles

• Simplify and Standardize• Balance Risks and Liabilities with Flexibility and Fairness• Balanced, Strategic Approach to Program and Project

Budget, Scope, Schedule and Quality• Coordinated and Efficient Information Collection and

Dissemination • Educate Team Members and Stakeholders• Implement Lessons Learned Program• Self-Auditing with Continuous Improvement• Benchmark and Implement Best Practices• Measure Successes and Accountability

I. Implementation UpdateProgram Policies, Procedures and Processes

I. Implementation Update

Funding• Measure K Bonds Differ from Other LBUSD Funds• Some Sources of Funds Being Considered:

State Funding/Eligibility:ModernizationNew Construction50-Year SiteCritically Overcrowded Schools (COS) ProgramOvercrowding Relief Grant (ORG)Career Technical Education (CTE)Deferred Maintenance

Local Funding:Port of Long Beach Air Quality Grant

Federal Funding: Qualified School Construction Bond Program

E-Rate and Rebate Programs

I. Implementation Update

Fiscal and Accounting

• Accounting Code Structure• Budget Development Worksheet• New Project Accounting• Measure A Expenditure Review and

Reconciliation

I. Implementation Update

Technology

• Guiding Documents Review and Alignment:Strategic PlanFacility Master PlanDesign and Construction Material StandardsEducational SpecificationsTechnology Master Plan

• Project Reviews for Technology Master Plan Implementation:New 6-8 Middle School #1 at Former GTE SiteThematic 1 - Early College and Academic Technical School (ECATS)

• Project Development in Support of Technology Master Plan

I. Implementation Update

Communications

• Bond Program Logo• Program FAQs• Project “Fact Sheet” Template• Proposed Committees• Website Research and Planning

I. Implementation Update

Project Development and Progress

• Consultant Pool RFP/RFQ• DSA Certification• ADA Transition Planning• Projects:

New 6-8 Middle School #1 (former GTE Site)Thematic 1 - Early College and Academic Technical School (ECATS)AB 300 Projects

II. Current Project UpdatesNew 6-8 Middle School #1

• 6-8 Middle School in Poly Planning Area• Site Located at E. 20th St/Cherry Ave (8+ acres) –

Former GTE Site• 800 Students (840 Capacity)• 31 Classrooms (89,288 square feet)• Library/Media Center, Gymnasium, Multipurpose

Room, Other Support Facilities Including a SoccerField and Hard Court Areas

II. Current Project UpdatesNew 6-8 Middle School #1 – Site Location

II. Current Project UpdatesNew 6-8 Middle School #1 – Site Plan

II. Current Project UpdatesNew 6-8 Middle School #1 – Construction Progress

II. Current Project UpdatesNew 6-8 Middle School #1

Budget, Current Activities and Schedule

• Budget:Construction Budget: GMP - $38,459,172State Funding Set Aside of $12.1 M Under Critically Overcrowded Schools (COS) Program

• Current Activities and Schedule:Construction Contract Awarded July 7, 2009Notice to Proceed Issued and Work Begun July 30, 2009 Soil Remediation Began August 18, 2009Construction Duration - 22 monthsSchool Opening - September 6, 2011

II. Current Project UpdatesThematic 1 - Early College and Academic

Technical School (ECATS)

Proposed ECATS School• Conversion of DeMille Middle School into Thematic

High School• 1080 Students in Grades 9th – 12th

• 7 New Buildings (Administration, North Academy, Science, Food Service, Gym, South Academy, Lecture Hall)

• 43 Total Classrooms• Self Contained Athletics/Extra-Curricular Programs

II. Current Project UpdatesThematic 1 – ECATS

Sub-Committee Updates

• Educational Specifications• Curriculum Development• Business Plan• Master Schedule• Grant Applications

II. Current Project UpdatesThematic 1 – ECATS

Educational Specifications

• From 4 to 3 Academies• 3 Current Academies

EngineeringLegal, Law Enforcement and ForensicsHealth-Medical

• Global Logistics Academy Deleted

II. Current Project UpdatesThematic 1 – ECATS

Curriculum Development

• Refined and Further Developed Master Schedule and Course Offerings

• Identified Increase in Science Class Space• Reduction in Square Footage• Changes Incorporated into Drawings

II. Current Project UpdatesThematic 1 – ECATS: Business Plan and

Proposed Master School Schedule

• Business Plan - DRAFT Business Plan Updated

• Proposed Master School Schedule:First School Year: 9th – 10th Grades with 540 StudentsSecond School Year: 9th – 11th Grades with 810 StudentsThird School Year: 9th – 12th Grades with 1080 Students

II. Current Project UpdatesThematic 1 – ECATS

Grant Applications

• Career Technical Education Facilities Program Grant Applications Due September 18, 2009

• District Planning to Submit 3 Separate Applications, One for Each Academy

• Working with Committee Members and District Staff to Complete Applications

II. Current Project UpdatesThematic 1 – ECATS

Facilities Update

• Design• Budget• Schedule• Issues That Can Delay Schedule

II. Current Project UpdatesThematic 1 – ECATS

Design

• Curriculum and Program Changes Incorporated into Design Drawings

• Value Engineering Completed to Reduce Scope/Cost

• Coordination with District Staff for Feedback and Comments on General Design Issues

II. Current Project UpdatesThematic 1 – ECATS

Budget

• Facility Master Plan Estimated Cost: $72.8 M - $103.3 M (2007)

• Current Estimated Construction Costs: $76 M• Current Estimated Total Project Budget: $100.3 M

II. Current Project UpdatesThematic 1 – ECATS Anticipated Schedule

• Architectural Design To Be Completed 8/24/09• DSA Approval (8 months) * 8/24/09 – 4/24/10• GMP-LLB Approval (2 months) 4/24/10 – 7/6/10• Construction (24 months) 8/10/10 – 7/30/12• Target School Opening Date 9/6/12

* Tentative

II. Current Project UpdatesThematic 1 – ECATS

Schedule Considerations

Issues That Can Delay Schedule:• DTSC’s Timely Review of Phase I and Phase II

Report and Their Response for “No Further Action”

• DSA’s Approval of Construction Drawings• Coordination with City Regarding Traffic Issues• Completion of CEQA Document Review Process

II. Current Project UpdatesAB 300 Projects

• 31 Buildings Submitted to DSA• Buildings Not Eligible per DSA in Seismic Mitigation

Prop 1D Program• Currently Preparing Funding Applications for OPSC• Regulatory Changes of Eligibility Criteria Being

Pursued• Reviewing/Assessing Scope of Work

III. Project PrioritizationOverall Strategy

III. Project PrioritizationOverarching Strategy

III. Project PrioritizationPrimary Criteria

III. Project PrioritizationKey Primary and Influencing Criteria

III. Project Prioritization

** In order for the PAAL project to start, the Polytechnic High School project will need to be elevated on the priority list and completed.

Impact of Key Primary Criteria

III. Project PrioritizationKey Primary and Influencing Criteria

Influencing Criteria

AB 300ADA Compliance

Board RecommendationsEducational Program Enhancements

Enrollment Changes-Shifts / Site UtilizationEquity

Technology NeedsInterim Housing and Phasing

Site Acquisition / Due DiligenceDSA Certification

Cash Flow and Funds LeveragingDistrict-wide Prerequisites

Key Primary Criteria

Deteriorated and Outdated SchoolsAB 300

School Site Capacity and UtilizationEducational Program Enhancements

** (1) In order for the PAAL project to start, the Polytechnic High School project will need to be elevated on the priority list and completed.

III. Project PrioritizationRecommended Group 1 Project List

III. Project PrioritizationBasic Work Scope

To Extent Possible, Basic Project Work Scope:•Educational Specifications Compliance•Design Standards Compliance•Technology Master Plan Compliance•ADA (Americans with Disabilities Act) Compliance•Regulatory Compliance•Deferred Maintenance Needs

IV. Master Program BudgetOverall Budget Summary

IV. Master Program BudgetUnassigned Projects and District-wide Projects (Various

Sites)

IV. Master Program BudgetProject Scope Impact to Budget and Prioritization

• Work Scope Impacts Budget • Work Scope Impacts Prioritization• Examples in Recommended Group 1 Projects:

Jordan High SchoolRoosevelt Elementary SchoolThematic 2 – Browning SiteAvalon K-12Cabrillo High School – Pool

V. Master Program ScheduleProject-Specific Schedules

• Develop Project-Specific SchedulesSite Acquisition (if needed)PlanningDesignAgency ApprovalsBuilder SelectionConstructionOccupancyClose-Out

• Develop Program Master Schedule

Master Program ScheduleTypical Project Delivery Timelines

and Considerations

Master Program ScheduleCurrent Projects and Activities – Three Year Look-Ahead

Next Steps

Develop and Strategically Plan Projects in Recommended Group 1 Project List

For More Information

This Presentation(along with Board Workbook Materials)

is available at:

www.lbusdschools.net