Mary M. Brown Experienced Administrative assistant

Mary M. Brown43 Underwood Road,Levittown PA, 19056Cell: (908) 586-8111

QUALIFICATION SUMMARY:● Accomplished assistant offering 10 years of administrative experience reporting to a,

VP/Controller, CFO, VP of Finance, VP of Applications, CIO and Global Group President.

● Consummate professional dedicated to making work experience for busy executives easier. Serve as an effective gatekeeper, prepare accurate documents; manage busy calendars and efficiently handle daily office tasks.

● Proficient user of MS Office (Word, Excel, PowerPoint, Access and Outlook).

Skills: Handle deadlines and multiple tasks, organizational skills. Maintain a high level of professionalism and discretion. Minute taking and Maintaining Agendas for Departmental Meetings. Created the system used for Processing and tracking of invoices

Software: MS Office Windows 2007, Visio Microsoft Word, Excel, PowerPoint, Outlook, Netscape, Internet Explorer, eSetup, eConferencing, eTrip, RSVP, Org Plus, SAP, Concur, Axiom, Ariba, TOCK, Journyx, Microstrategy, Work Flow

PROFESSIONALEXPERIENCE:2008 – 2016 Nine West Holdings Inc. Bristol Pa

Administrative Assistant● Provide administrative Support for Vice President/ Controller and CFO / Nine West Inc.

travel Administrator● Maintains Calendar, for CFO and VP/Controller● Prepare Expense Reports for VP/Controller on Concur.● Updating and providing Assistance to VP/Controller Quarter End

Documentation Prioritize phone calls, correspondence and documents for signature, directs matters to the appropriate personnel and maintain Filing system.

● Arrange domestic and international travel for CFO and VP/Controller via World Travel/Concur online Booking Tool.

● Assist in presentation preparation and arranging documentation for Board of Directors.

● Processing and tracking of invoices ● Maintain supplies for CFO, VP/Controller and accounting staff of 20

associates.● Created Monthly reports with SAP.● Corresponds with many levels of management both internally and

externally.● Coordinates on-boarding of new hires.● Update and Maintain Organizational Charts.

● Travel Administrator for Nine West Holdings, Inc.● Provide direction and assistance for associates to assure that the

Company’s T & E policy is followed.● Arrange travel for other executives within company as back up for

other assistants.● Liaison between Nine West Holdings, Inc., World Travel Inc., hotel

and airlines.● Maintain Contracts and Corporate Rates agreements.

Previous experience includes administrative assistance to various executives at Charming Shoppes, Inc. Bensalem PA (administrative assistant 2004 – 2006, administrative assistant III 2006 - 2008), Bristol Myers Squibb (Administrative associate 2002 – 2004), Princeton, NJ and the A.M. Best Company (Administrative Assistant1999 – 2002) Oldwick, NJ

Education: William Paterson University, Wayne New Jersey, Bachelor of Arts in Communication

References available upon request