Manage Curriculum Materials (Hardcopy). Overview Request for more textbooks/materials from CDD...

Manage Curriculum Materials (Hardcopy)

OverviewRequest

Textbooks/Materials

• Request for more textbooks/materials from CDD (Existing material)

• Recommend new books to CDD (New material)

Receive Textbooks/Materials

•Record receive of textbooks/materials from by CDD/3rd party vendors

Curriculum Materials Inventory

•Keeps track of textbook inventory in School

Textbook Loan Inquiry •Record textbook loaned to students and teachers

Textbook Loaned By Student Report

•Generates a form for student to verify the textbooks loaned by them

Unreturned Textbooks Report

•Keeps track of textbooks loaned but not yet returned

Overview• Request for more textbooks/materials from CDD

(Existing material)• Recommend new books to CDD (New material)

Request Textbooks/Materials

• Record receive of textbooks/materials from by CDD/3rd party vendors

Receive Textbooks/Materials

• Keeps track of textbook inventory in School

Curriculum Materials Inventory

• Record textbook loaned to students and teachersTextbook Loan Inquiry

• Generates a form for student to verify the textbooks loaned by them

Textbook Loaned By Student Report

• Keeps track of textbooks loaned but not yet returned

Unreturned Textbooks Report

C4P-CM01: Request Textbook/Materials

• Description:– This page allows the Roles below to request

New or Existing Materials from CDD

• Granted Role: – School Textbook Officer

• Menu Path: – Curriculum Management > Curriculum

Materials > Request Textbooks/Materials

Request Textbook Flowchart

Select Material Type

Existing material

Select from Lookup

Fill in details

Submit Request

New Material

Enter Textbook Title

Fill in details

Submit Request

How to use

1. Navigate to the screen via menu path

2. Click Add a New Value

3. Search for desired textbook

4. Enter details

5. Click Save

Refer also to Online Help

Navigate

Click Add a New Value

Select the Academic Institution

Select the Academic Institution

Select the Campus

Click Add button

Select Request Type

List of Request Type:1)Select ‘Existing Material’ when requesting for textbooks

present in CDD’s list of approved textbooks2)Select ‘New Material’ when recommending new

curriculum materials to CDD

Select Textbook from Item ID

Select Textbook from Item ID

Enter search parameters to narrow down search result

Textbook details are shown

Fill in the details

Add/Remove a Textbook

Click ‘+’ to add another textbookClick ‘-’ to remove the textbook

Request for New Material

Save to Submit the request

Email to CDD

After submit

1)Before approval, ‘Cancel’ button is available.2)After approval, ‘Cancel’ button will not be available.

User will have to contact CDD directly if they wish to cancel request.

Important Notes

• School may request for multiple textbooks.– CDD may reject request if 1 of the textbook in

the request is Rejected.– CDD will indicate the book in their comments– School will have to submit request again

excluding the textbook which has been rejected

Overview• Request for more textbooks/materials from CDD

(Existing material)• Recommend new books to CDD (New material)

Request Textbooks/Materials

• Record receive of textbooks/materials from by CDD/3rd party vendors

Receive Textbooks/Materials

• Keeps track of textbook inventory in School

Curriculum Materials Inventory

• Record textbook loaned to students and teachersTextbook Loan Inquiry

• Generates a form for student to verify the textbooks loaned by them

Textbook Loaned By Student Report

• Keeps track of textbooks loaned but not yet returned

Unreturned Textbooks Report

C4P-CM02: Receive Textbooks/Materials

• Description:– Receive the Textbook/Materials from MOE

CDD

• Granted Role: – School Textbook Officer

• Menu Path: – Curriculum Management > Curriculum

Materials > Receive Textbooks/Materials

Receive Textbook Flowchart

Receives/ Collected Textbook

Search Requisition ID for textbook

Fill in details

Click Save

How to use

1. Navigate to the screen via menu path

2. Search for related Requisition ID

3. Enter details

4. Click Save

Refer also to Online Help

Navigate

Click onto Search button

Click onto Request to Record Receive of Textbook

Request that has not been Issued

On Receive of Textbook

Fill in the details

Click Save ButtonOn Save, the Quantity Received will be added to the Quantity on Hand in InventoryFor example, If Quantity on Hand value is 254 then on save, Quantity on Hand will add up to 324

Important Notes

• Value entered in Quantity Received will be added into the Quantity on Hand in Inventory page

OverviewRequest

Textbooks/Materials

• Request for more textbooks/materials from CDD (Existing material)

• Recommend new books to CDD (New material)

Receive Textbooks/Materials

•Record receive of textbooks/materials from by CDD/3rd party vendors

Curriculum Materials Inventory

•Keeps track of textbook inventory in School

Textbook Loan Inquiry •Record textbook loaned to students and teachers

Textbook Loaned By Student Report

•Generates a form for student to verify the textbooks loaned by them

Unreturned Textbooks Report

•Keeps track of textbooks loaned but not yet returned

C4P-CM03: Maintain Curriculum Materials Inventory

• Description:– This function allows the Roles below to keep

track of the School’s Inventory

• Granted Role: – School Textbook Officer

• Menu Path: – Curriculum Management > Curriculum

Materials > Curriculum Materials Inventory

Update Inventory Flowchart

Lost textbook

Update Lost value

Damaged textbook

Update Damaged value

Loaned textbook

Update Quantity on Loan and Quantity in

Stock

How to use

1. Navigate to the screen via menu path

2. Search Textbook by Author/ISBN Number

3. Click onto corresponding search result

4. Update details

5. Click Save

Refer also to Online Help

Navigate

Search for Textbook

Enter search parameters

Click onto Textbook link

Fill in the details

Quantity in Stock + Quantity on Loan= Quantity on Hand

To record books sent to Disposal Unit

Click Save Button

Important Notes

• When to Update?– Loan Textbook to Students/Teachers– Disposed Textbooks– Lost or Damaged Textbooks

• Quantity on Hand = Quantity in Stock + Quantity on Loan

Overview• Request for more textbooks/materials from CDD

(Existing material)• Recommend new books to CDD (New material)

Request Textbooks/Materials

• Record receive of textbooks/materials from by CDD/3rd party vendors

Receive Textbooks/Materials

• Keeps track of textbook inventory in School

Curriculum Materials Inventory

• Record textbook loaned to students and teachersTextbook Loan Inquiry

• Generates a form for student to verify the textbooks loaned by them

Textbook Loaned By Student Report

• Keeps track of textbooks loaned but not yet returned

Unreturned Textbooks Report

C4P-CM04: Textbook Loan Inquiry

• Description:– Record Loan of Textbooks to Teachers

• Granted Role: – School Textbook Officer

• Menu Path: – Curriculum Management > Curriculum

Materials > Textbook Loan Inquiry (Teacher)

Textbook Loan Inquiry Flowchart

Teacher lost textbook

Update Balance Qty to

0

Update Lost Qty to 1

Click Save

Teacher returns textbook

Update Balance Qty to

0

Update Return Qty to 1

If damaged, update

Damaged Qty to 1

Click Save

Issue textbook to teacher

Select Teacher ID from Lookup

Update Issue Qty and

Balance Qty value

Click Save

How to use

1. Navigate to the screen via menu path

2. Click Search

3. Click onto Class to Loan Textbook

4. Enter details

5. Click Save

Refer also to Online Help

Navigate

Click onto Search button

Click Textbook to Record Loan of Textbook to Teachers

Look up Teacher’s ID

Fill in the details

Issue Textbook to Teachers(1)

0 – No textbook was given to Teacher1 – 1 textbook was given to Teacher

Issue Textbook to Teachers (2)

0 – No textbook with Teacher1 – 1 Textbook with Teacher

**Note: Sum of Balance Qty, Return Qty and Quantity Lost must be equal to Issue Qty

Record Return of Textbook

0 – No textbook was returned1 – 1 textbook was returned

Change value to 00 – No textbook with Teacher

Record Return of Damaged Textbooks

1 – 1 textbook was returned

0 – No damaged textbook1 – 1 damaged textbook

Record Lost Textbooks

0 – No textbook lost1 – 1 textbook was lost

1 – 1 textbook was returned0 – No textbook was returned

Click Save Button

Important Notes

Scenario Balance Qty

Issue Qty

Return Qty

Damaged Qty

Quantity Lost

Textbook with Teacher but not yet collected by student

0 1 0 0 0

Textbook collected by student 1 1 0 0 0

Textbook returned in good condition 0 1 1 0 0

Textbook returned but damaged 0 1 1 1 0

Textbook lost by student 0 1 0 0 1

• To update Curriculum Materials Inventory each time Textbooks are issued

• The summary of the scenarios are:

Important Notes

• To update Curriculum Materials Inventory each time Textbooks are issued

Overview• Request for more textbooks/materials from CDD

(Existing material)• Recommend new books to CDD (New material)

Request Textbooks/Materials

• Record receive of textbooks/materials from by CDD/3rd party vendors

Receive Textbooks/Materials

• Keeps track of textbook inventory in School

Curriculum Materials Inventory

• Record textbook loaned to students and teachersTextbook Loan Inquiry

• Generates a form for student to verify the textbooks loaned by them

Textbook Loaned By Student Report

• Keeps track of textbooks loaned but not yet returned

Unreturned Textbooks Report

C4P-CM05: Textbook Loaned by Student Report

• Description:– This Function allows the Role below to view the

Textbooks Loaned by Student

• Granted Role: – School Textbook Officer / Class Teacher

• Menu Path:– Curriculum Management > Curriculum Materials >

Report > Textbook Loaned by Students

How to use

1. Navigate to the Screen via Menu Path

2. Enter Query Name

3. Click Search Button

Refer also to Online Help

Navigate

Click Add a New Value

Enter a Run Control ID

Enter a meaningful name for easy reference

Click Add Button

Fill in the details

Click Run Button

Click Checkbox

Click Ok Button

Click Report Manager

Click Administration Tab

Click onto link with *.pdf

Click Refresh until Status is Posted

Report Sample

Overview• Request for more textbooks/materials from CDD

(Existing material)• Recommend new books to CDD (New material)

Request Textbooks/Materials

• Record receive of textbooks/materials from by CDD/3rd party vendors

Receive Textbooks/Materials

• Keeps track of textbook inventory in School

Curriculum Materials Inventory

• Record textbook loaned to students and teachersTextbook Loan Inquiry

• Generates a form for student to verify the textbooks loaned by them

Textbook Loaned By Student Report

• Keeps track of textbooks loaned but not yet returned

Unreturned Textbooks Report

C4P-CM06: Unreturned Textbooks Report

• Description:– This Function allows the Roles below to view List of

Unreturned Textbooks

• Granted Role: – School Textbook Officer

• Menu Path:– Reporting Tools > Query > Query Viewer

How to use

1. Navigate to the Screen via Menu Path

2. Enter Query Name

3. Click Search Button

Refer also to Online Help

Navigate

Enter Query Name

Click Search Button

Click Run to HTML

Select Acad Year

Select Institution

Select Campus

Click View Results button

Click Excel Spreadsheet to download

Click Excel Spreadsheet to download to local machine

End of Presentation

Thank You