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Manage Curriculum Materials (Hardcopy)
OverviewRequest
Textbooks/Materials
• Request for more textbooks/materials from CDD (Existing material)
• Recommend new books to CDD (New material)
Receive Textbooks/Materials
•Record receive of textbooks/materials from by CDD/3rd party vendors
Curriculum Materials Inventory
•Keeps track of textbook inventory in School
Textbook Loan Inquiry •Record textbook loaned to students and teachers
Textbook Loaned By Student Report
•Generates a form for student to verify the textbooks loaned by them
Unreturned Textbooks Report
•Keeps track of textbooks loaned but not yet returned
Overview• Request for more textbooks/materials from CDD
(Existing material)• Recommend new books to CDD (New material)
Request Textbooks/Materials
• Record receive of textbooks/materials from by CDD/3rd party vendors
Receive Textbooks/Materials
• Keeps track of textbook inventory in School
Curriculum Materials Inventory
• Record textbook loaned to students and teachersTextbook Loan Inquiry
• Generates a form for student to verify the textbooks loaned by them
Textbook Loaned By Student Report
• Keeps track of textbooks loaned but not yet returned
Unreturned Textbooks Report
C4P-CM01: Request Textbook/Materials
• Description:– This page allows the Roles below to request
New or Existing Materials from CDD
• Granted Role: – School Textbook Officer
• Menu Path: – Curriculum Management > Curriculum
Materials > Request Textbooks/Materials
Request Textbook Flowchart
Select Material Type
Existing material
Select from Lookup
Fill in details
Submit Request
New Material
Enter Textbook Title
Fill in details
Submit Request
How to use
1. Navigate to the screen via menu path
2. Click Add a New Value
3. Search for desired textbook
4. Enter details
5. Click Save
Refer also to Online Help
Navigate
Click Add a New Value
Select the Academic Institution
Select the Academic Institution
Select the Campus
Click Add button
Select Request Type
List of Request Type:1)Select ‘Existing Material’ when requesting for textbooks
present in CDD’s list of approved textbooks2)Select ‘New Material’ when recommending new
curriculum materials to CDD
Select Textbook from Item ID
Select Textbook from Item ID
Enter search parameters to narrow down search result
Textbook details are shown
Fill in the details
Add/Remove a Textbook
Click ‘+’ to add another textbookClick ‘-’ to remove the textbook
Request for New Material
Save to Submit the request
Email to CDD
After submit
1)Before approval, ‘Cancel’ button is available.2)After approval, ‘Cancel’ button will not be available.
User will have to contact CDD directly if they wish to cancel request.
Important Notes
• School may request for multiple textbooks.– CDD may reject request if 1 of the textbook in
the request is Rejected.– CDD will indicate the book in their comments– School will have to submit request again
excluding the textbook which has been rejected
Overview• Request for more textbooks/materials from CDD
(Existing material)• Recommend new books to CDD (New material)
Request Textbooks/Materials
• Record receive of textbooks/materials from by CDD/3rd party vendors
Receive Textbooks/Materials
• Keeps track of textbook inventory in School
Curriculum Materials Inventory
• Record textbook loaned to students and teachersTextbook Loan Inquiry
• Generates a form for student to verify the textbooks loaned by them
Textbook Loaned By Student Report
• Keeps track of textbooks loaned but not yet returned
Unreturned Textbooks Report
C4P-CM02: Receive Textbooks/Materials
• Description:– Receive the Textbook/Materials from MOE
CDD
• Granted Role: – School Textbook Officer
• Menu Path: – Curriculum Management > Curriculum
Materials > Receive Textbooks/Materials
Receive Textbook Flowchart
Receives/ Collected Textbook
Search Requisition ID for textbook
Fill in details
Click Save
How to use
1. Navigate to the screen via menu path
2. Search for related Requisition ID
3. Enter details
4. Click Save
Refer also to Online Help
Navigate
Click onto Search button
Click onto Request to Record Receive of Textbook
Request that has not been Issued
On Receive of Textbook
Fill in the details
Click Save ButtonOn Save, the Quantity Received will be added to the Quantity on Hand in InventoryFor example, If Quantity on Hand value is 254 then on save, Quantity on Hand will add up to 324
Important Notes
• Value entered in Quantity Received will be added into the Quantity on Hand in Inventory page
OverviewRequest
Textbooks/Materials
• Request for more textbooks/materials from CDD (Existing material)
• Recommend new books to CDD (New material)
Receive Textbooks/Materials
•Record receive of textbooks/materials from by CDD/3rd party vendors
Curriculum Materials Inventory
•Keeps track of textbook inventory in School
Textbook Loan Inquiry •Record textbook loaned to students and teachers
Textbook Loaned By Student Report
•Generates a form for student to verify the textbooks loaned by them
Unreturned Textbooks Report
•Keeps track of textbooks loaned but not yet returned
C4P-CM03: Maintain Curriculum Materials Inventory
• Description:– This function allows the Roles below to keep
track of the School’s Inventory
• Granted Role: – School Textbook Officer
• Menu Path: – Curriculum Management > Curriculum
Materials > Curriculum Materials Inventory
Update Inventory Flowchart
Lost textbook
Update Lost value
Damaged textbook
Update Damaged value
Loaned textbook
Update Quantity on Loan and Quantity in
Stock
How to use
1. Navigate to the screen via menu path
2. Search Textbook by Author/ISBN Number
3. Click onto corresponding search result
4. Update details
5. Click Save
Refer also to Online Help
Navigate
Search for Textbook
Enter search parameters
Click onto Textbook link
Fill in the details
Quantity in Stock + Quantity on Loan= Quantity on Hand
To record books sent to Disposal Unit
Click Save Button
Important Notes
• When to Update?– Loan Textbook to Students/Teachers– Disposed Textbooks– Lost or Damaged Textbooks
• Quantity on Hand = Quantity in Stock + Quantity on Loan
Overview• Request for more textbooks/materials from CDD
(Existing material)• Recommend new books to CDD (New material)
Request Textbooks/Materials
• Record receive of textbooks/materials from by CDD/3rd party vendors
Receive Textbooks/Materials
• Keeps track of textbook inventory in School
Curriculum Materials Inventory
• Record textbook loaned to students and teachersTextbook Loan Inquiry
• Generates a form for student to verify the textbooks loaned by them
Textbook Loaned By Student Report
• Keeps track of textbooks loaned but not yet returned
Unreturned Textbooks Report
C4P-CM04: Textbook Loan Inquiry
• Description:– Record Loan of Textbooks to Teachers
• Granted Role: – School Textbook Officer
• Menu Path: – Curriculum Management > Curriculum
Materials > Textbook Loan Inquiry (Teacher)
Textbook Loan Inquiry Flowchart
Teacher lost textbook
Update Balance Qty to
0
Update Lost Qty to 1
Click Save
Teacher returns textbook
Update Balance Qty to
0
Update Return Qty to 1
If damaged, update
Damaged Qty to 1
Click Save
Issue textbook to teacher
Select Teacher ID from Lookup
Update Issue Qty and
Balance Qty value
Click Save
How to use
1. Navigate to the screen via menu path
2. Click Search
3. Click onto Class to Loan Textbook
4. Enter details
5. Click Save
Refer also to Online Help
Navigate
Click onto Search button
Click Textbook to Record Loan of Textbook to Teachers
Look up Teacher’s ID
Fill in the details
Issue Textbook to Teachers(1)
0 – No textbook was given to Teacher1 – 1 textbook was given to Teacher
Issue Textbook to Teachers (2)
0 – No textbook with Teacher1 – 1 Textbook with Teacher
**Note: Sum of Balance Qty, Return Qty and Quantity Lost must be equal to Issue Qty
Record Return of Textbook
0 – No textbook was returned1 – 1 textbook was returned
Change value to 00 – No textbook with Teacher
Record Return of Damaged Textbooks
1 – 1 textbook was returned
0 – No damaged textbook1 – 1 damaged textbook
Record Lost Textbooks
0 – No textbook lost1 – 1 textbook was lost
1 – 1 textbook was returned0 – No textbook was returned
Click Save Button
Important Notes
Scenario Balance Qty
Issue Qty
Return Qty
Damaged Qty
Quantity Lost
Textbook with Teacher but not yet collected by student
0 1 0 0 0
Textbook collected by student 1 1 0 0 0
Textbook returned in good condition 0 1 1 0 0
Textbook returned but damaged 0 1 1 1 0
Textbook lost by student 0 1 0 0 1
• To update Curriculum Materials Inventory each time Textbooks are issued
• The summary of the scenarios are:
Important Notes
• To update Curriculum Materials Inventory each time Textbooks are issued
Overview• Request for more textbooks/materials from CDD
(Existing material)• Recommend new books to CDD (New material)
Request Textbooks/Materials
• Record receive of textbooks/materials from by CDD/3rd party vendors
Receive Textbooks/Materials
• Keeps track of textbook inventory in School
Curriculum Materials Inventory
• Record textbook loaned to students and teachersTextbook Loan Inquiry
• Generates a form for student to verify the textbooks loaned by them
Textbook Loaned By Student Report
• Keeps track of textbooks loaned but not yet returned
Unreturned Textbooks Report
C4P-CM05: Textbook Loaned by Student Report
• Description:– This Function allows the Role below to view the
Textbooks Loaned by Student
• Granted Role: – School Textbook Officer / Class Teacher
• Menu Path:– Curriculum Management > Curriculum Materials >
Report > Textbook Loaned by Students
How to use
1. Navigate to the Screen via Menu Path
2. Enter Query Name
3. Click Search Button
Refer also to Online Help
Navigate
Click Add a New Value
Enter a Run Control ID
Enter a meaningful name for easy reference
Click Add Button
Fill in the details
Click Run Button
Click Checkbox
Click Ok Button
Click Report Manager
Click Administration Tab
Click onto link with *.pdf
Click Refresh until Status is Posted
Report Sample
Overview• Request for more textbooks/materials from CDD
(Existing material)• Recommend new books to CDD (New material)
Request Textbooks/Materials
• Record receive of textbooks/materials from by CDD/3rd party vendors
Receive Textbooks/Materials
• Keeps track of textbook inventory in School
Curriculum Materials Inventory
• Record textbook loaned to students and teachersTextbook Loan Inquiry
• Generates a form for student to verify the textbooks loaned by them
Textbook Loaned By Student Report
• Keeps track of textbooks loaned but not yet returned
Unreturned Textbooks Report
C4P-CM06: Unreturned Textbooks Report
• Description:– This Function allows the Roles below to view List of
Unreturned Textbooks
• Granted Role: – School Textbook Officer
• Menu Path:– Reporting Tools > Query > Query Viewer
How to use
1. Navigate to the Screen via Menu Path
2. Enter Query Name
3. Click Search Button
Refer also to Online Help
Navigate
Enter Query Name
Click Search Button
Click Run to HTML
Select Acad Year
Select Institution
Select Campus
Click View Results button
Click Excel Spreadsheet to download
Click Excel Spreadsheet to download to local machine
End of Presentation
Thank You