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09 February 2011
SAP Harmonization
Invoice List
Version and Change Control
2
Main Author Rinna Soliva
Title OTC Functions
Status Draft Version Major 1 Version Minor 0
Version Date Author Description
D1.0 April 19, 2011 Rinna Cruz Soliva Initial document
Table of Contents
3
Business Requirement
Configuration Settings
Master Data Maintenance
Simulations
Business Requirement
To be able to consolidate/print several invoices into one.
The billing date of invoices is change once it is consolidated
Customer may require submission of consolidated invoices on a given date/period
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Invoice List
The invoice list lets you create, at specified time intervals or on specific dates, a list of billing documents (invoices, credit and debit memos) to send to a particular payer.
6
Configuration SettingsMaintain Calendar Setting
If the customer requires that consolidated invoices will be sent say every 15 th and/or 30th of the month, these dates should be maintained on the Factory calendar as Special Rules. This specifies the time intervals or dates on which invoice lists are to be processed
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Master Data Maintenance1. Customer Master
The calandar that was defined with special rules is to be assign on the customer
Master Data Maintenance
Invoicing DateIdentifies the calendar that determines the schedule of billing datesfor the customer. If, for example, a customer wants to consolidate the invoices you sendout, you can predefine the billing schedule in a calendar in the system. During billing, the system automatically proposes the appropriatebilling date from the calendar.
Invoicing List DateIdentifies the customer's factory calendar that is used during theprocessing of invoice lists. An invoice list is a list of invoices (single or collective) that youcreate for the customer either periodically or on predefined dates. Theperiods and dates are defined in the customer's factory calendar.
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Master Data Maintenance2. Output Type
The output type must be maintained to enable determination during printing of the invoice list
Simulation
Say we have created two sales order with the same customer but issued the Delivery with different dates as well as the invoice billing date as shown below
Customer DONumber
Delivery GI Date
Invoice Number
Invoice Billing Date
1901 80016354 4/25 90038149 4/25
1901 80016355 4/28 90038150 4/28
The customer term is 30D. Once the invoices were posted, the customer line item will be as shown below
Simulation
13
Create the invoice list using transaction code VF21. Enter the invoice numbers to be combined.
Simulation
14
On the Header Menu, click “Header.”Double check the Billing Date. By default, the billing date will be equal to the Creation Date. Change the billing date to be equal to the date the invoice should be billed.
Simulation
15
Notice that the new billing date of invoice list is 04/30/2011
Based from the data given and on the calendar set on the customer master, the two invoices 4/25 and 4/28 still falls on the billing period submission 4/30
Simulation
Customer DONumber
Delivery GI Date
Invoice Number
Invoice Billing Date
Invoice List Date
1901 80016354 4/25 90038149 4/25 4/30
1901 80016355 4/28 90038150 4/28 4/30
Check the customer line item
Simulation
The Due Date was changed to 5/30
Sample output for invoice list
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