09 February 2011

SAP Harmonization

Invoice List

Version and Change Control

2

Main Author Rinna Soliva

Title OTC Functions

Status Draft Version Major 1 Version Minor 0

Version Date Author Description

D1.0 April 19, 2011 Rinna Cruz Soliva Initial document

Table of Contents

3

Business Requirement

Configuration Settings

Master Data Maintenance

Simulations

Business Requirement

To be able to consolidate/print several invoices into one.

The billing date of invoices is change once it is consolidated

Customer may require submission of consolidated invoices on a given date/period

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Invoice List

The invoice list lets you create, at specified time intervals or on specific dates, a list of billing documents (invoices, credit and debit memos) to send to a particular payer.

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Configuration SettingsMaintain Calendar Setting

If the customer requires that consolidated invoices will be sent say every 15 th and/or 30th of the month, these dates should be maintained on the Factory calendar as Special Rules. This specifies the time intervals or dates on which invoice lists are to be processed

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Master Data Maintenance1. Customer Master

The calandar that was defined with special rules is to be assign on the customer

Master Data Maintenance

Invoicing DateIdentifies the calendar that determines the schedule of billing datesfor the customer. If, for example, a customer wants to consolidate the invoices you sendout, you can predefine the billing schedule in a calendar in the system. During billing, the system automatically proposes the appropriatebilling date from the calendar.

Invoicing List DateIdentifies the customer's factory calendar that is used during theprocessing of invoice lists. An invoice list is a list of invoices (single or collective) that youcreate for the customer either periodically or on predefined dates. Theperiods and dates are defined in the customer's factory calendar.

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Master Data Maintenance2. Output Type

The output type must be maintained to enable determination during printing of the invoice list

Simulation

Say we have created two sales order with the same customer but issued the Delivery with different dates as well as the invoice billing date as shown below

Customer DONumber

Delivery GI Date

Invoice Number

Invoice Billing Date

1901 80016354 4/25 90038149 4/25

1901 80016355 4/28 90038150 4/28

The customer term is 30D. Once the invoices were posted, the customer line item will be as shown below

Simulation

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Create the invoice list using transaction code VF21. Enter the invoice numbers to be combined.

Simulation

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On the Header Menu, click “Header.”Double check the Billing Date. By default, the billing date will be equal to the Creation Date. Change the billing date to be equal to the date the invoice should be billed.

Simulation

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Notice that the new billing date of invoice list is 04/30/2011

Based from the data given and on the calendar set on the customer master, the two invoices 4/25 and 4/28 still falls on the billing period submission 4/30

Simulation

Customer DONumber

Delivery GI Date

Invoice Number

Invoice Billing Date

Invoice List Date

1901 80016354 4/25 90038149 4/25 4/30

1901 80016355 4/28 90038150 4/28 4/30

Check the customer line item

Simulation

The Due Date was changed to 5/30

Sample output for invoice list