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Harlingen CISD Budget Preparation. Allocations for Campuses. Allocations for Departments. All departments will be allocated the same amounts as last year. All campuses budgets at 100%. Introduction. The District’s budgeting process is based under a Site Based Management philosophy - PowerPoint PPT Presentation
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HARLINGEN CISDBUDGET PREPARATION
BUDGET INSTRUCTIONS 2014-2015 1
BUDGET INSTRUCTIONS 2014-2015 2
HARLINGEN CISD BUDGET CALENDAR2014-2015 Feb-14SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
1
Review Staffing
Review Comptroller's
Levels at DeptsCertfired Property
Start looking
at Numbers
Revenue
Projections
2 3 4 5 6 7 8
Budget Process
Approved by
Dr. Cavazos
9 10 11 12 13 14 15
Look at State
Comp. Numbers
16 17 18 19 20 21 22
Budget Process Beginning of Review of
Outlined to Principals
Campus Budget Staffing levels
Directors Preparation At Campuses
23 24 25 26 27 28
Training for Staff on Budget
Prepartion
BUDGET INSTRUCTIONS 2014-2015 3
HARLINGEN CISD BUDGET CALENDAR2014-2015 Apr-14
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 1 2 3 4 5
6 7 8 9 10 11 12
Start Analyzing Campus/Dept
Health Insurance Budget due to
Asst. Supt.
13 14 15 16 17 18 19
Asst. Supt
Human Resource Budgets due
Review of Review of
at Business Office
Campus/Dept
New Salary Items
Budget
20 21 22 23 24 25 26
Business Office
District Operations
Secretarial Training
Review ofReview of Special
on Purchasing
Start
Budgets Requestsof Schools Supplies
27 28 29 30
Completion of
Special Programs
and Support
Service Budget
BUDGET INSTRUCTIONS 2014-2015 4
HARLINGEN CISD BUDGET CALENDAR2014-2015 May-14SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
1 2 3
4 5 6 7 8 9 10
Review Review ProjectReview
Projected School Board
Proposed Preliminary 14/15 ADARevenue Estimates Election
Salary Schedule
Local Property and Special
Values Pops
11 12 13 14 15 16 17
Determine
Budget Review Panel
Salary Increase
Reviews Budget,
Recommendation
District Initiatives &
Non-allocated Resources
18 19 20 21 22 23 24
Human Resources
District Operations
Board Budget
Completion of
Initiate Dr. Cavazos's
Completion of
Complete Prioritization Workshop
Budget Review by
Review of Preliminary
New Salary Items
of Non-allocated (1)
Budget Review Panel Budget
Requests
25 26 27 28 29 30 31
Review of Building
Complete Superintende
nt's
Maintenance, Renovation
Review of Preliminary
and Future Construction
District Budget.
Personnel
Needs
and Facility Requirements
BUDGET INSTRUCTIONS 2014-2015 5
HARLINGEN CISD BUDGET CALENDAR2014-2015 Jun-14
SUNDAY MONDAY TUESDAYWEDNESDA
Y THURSDAY FRIDAY SATURDAY
1 2 3 4 5 6 7 Administrative
Budget Workshop
8 9 10 11 12 13 14
Regular Board Meeting
Complete First Draft
Dr. Cavazos's
Of District's Budget
Review of First
Draft
15 16 17 18 19 20 21
22 23 24 25 26 27 28
Determine
Finalized Projected
Health Insurance Revenues
Preimiums
29 30 Board Budget
Workshop
(2)
BUDGET INSTRUCTIONS 2014-2015 6
HARLINGEN CISD BUDGET CALENDAR2014-2015 Jul-14SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
Regular Board
Meeting
20 21 22 23 24 25 26 COMPLETE COMPLETE
FINAL BUDGET
DR. CAVAZOS'S
DRAFTREVIEW OF
FINAL
DRAFT
27 28 29 30 31
FINAL BUDGET
WORKSHOP
FOR BOARD
(3)
BUDGET INSTRUCTIONS 2014-2015 7
HARLINGEN CISD BUDGET CALENDAR2014-2015 Aug-14SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
1 2 Notice of Public
Budget Hearing should
Be done by this day
(10 days prior to Meet)
3 4 5 6 7 8 9 Business Office
Federal Programs
Internal Audit
Training Updates
10 11 12 13 14 15 16 Regualr Board
Meeting
17 18 19 20 21 22 23
Official Public Hearing
Budget and Tax Rate
Adopted by
Board
24 25 26 27 28 28 30
Budget must be
Adopted by the 31st
31
ALLOCATIONS FOR CAMPUSES
BUDGET INSTRUCTIONS 2014-2015 8
SCHOOL NUMBER SCHOOL NAME RATE LOCAL FUNDING: REGULAR 18,259 1,789,125 ELEM 85.00 MIDDLE SCHOOL 115.00 HIGH SCHOOL 140.00 LIBRARY 0 ELEM 17.75 MIDDLE SCHOOL 20.55 HIGH SCHOOL 23.45 LIBRARY BUDGET: 199512xxx99 6239000 50,985199512xxx99 6329000 27,908
199512xxx99 6399000 26,494199512xxx99 6395000 41,713199512xxx99 6398000 186,968BILINGUAL 30.00 2,754 82,620GIFTED/TALENTED 50.00 1,075 53,750SPECIAL ED 75.00 1,438 107,850VOCATIONAL 155.00 803 124,465AT RISK 15.00 9,360 140,400TITLE 1, PART A 20.00 13,279 265,520TITLE 1, PART C 35.00 1,063 37,205BAND-H S 400/200 262 104,800BAND-MS 200/100 1,183 168,300CHOIR-H S 300/150 103 30,900CHOIR-MS 150/75. 625 82,725ELEM MUSIC 4.00 9,272 37,088Total 3,358,816Federal 302,725LOCAL FUNDING: 3,056,091
ALLOCATIONS FOR DEPARTMENTS
All departments will be allocated the same amounts as last year.
All campuses budgets at 100%
BUDGET INSTRUCTIONS 2014-2015 9
INTRODUCTION
The District’s budgeting process is based under a Site Based Management philosophy
Site-Based Management allows the principals increased budgetary authority at the campus level.
The main advantage of site-based budgeting is that it allows the school personnel to make budgetary decisions for their own campuses.
Elementary Campuses budgets are prepared by grade level
Secondary Campuses budgets are prepared by department.
Department Budgets are prepared using a Zero Based Budget Approach.
Zero based budgeting basically makes depts. justify the programs activities and services on an annual basis while justifying any increase with their budgets.
Campuses submit their budgets directly to their Administrator.
The Business Office will review and make sure you stayed within your allotment.
Department Heads submit to your supervisor.
Budgets are due to your Asst. Supt. On April 11, 2014
Budgets are due April 18, 2014 to the Business Office.
BUDGET INSTRUCTIONS 2014-2015 10
PREPARATION
The principal or director is responsible for submitting the budget for all items needed on their campus/dept. with the exception of the following items:
Payroll Costs The payroll budget for each campus will be prepared by
the Business Office after staffing requirements have been determined. We take care of budgeting for salary and benefits for
teachers, para-professionals, administrators and hourly staff.
Any new items such as car allowances, stipends and/or extra duty pay must be approved by the Human Services Department. It will be routed to the Business Office once approved. We will go over those forms later.
Payroll Costs that will be funded through the campus allocation must be submitted on Form #6 which will be completed online through Eduphoria.
Utilities-Completed by District Operations Water Gas Phone Electricity
Other items designated as Central Office responsibilities. Copier Rental and repair Computer Repair and Maintenance Consultants for in-service at a District-Wide Level Misc repairs for office equipment. Replacement Computers
BUDGET INSTRUCTIONS 2014-2015 11
PREPARATION – CONT.
Certain items associated with Library functions will be submitted through the Coordinator of Media Services. Your library budget should be budgeted to the accounts on
your budget allocation worksheet All requests for items to be constructed by
maintenance, major repairs, or proposed renovations should be completed on Form #3. This form will be forwarded to the Asst. Superintendent for District Operations through Eduphoria. Use Form #3-”Requests for Projects” Do not include these items in your budget. If approved, they will come out of the maintenance
budget. An approval or denial will be re-routed to your office
after a decision has been made by Mr. Tapia.
BUDGET INSTRUCTIONS 2014-2015 12
ALLOCATIONSYour campus budget will be submitted
based on a per student allocation as follows:
Elementary-$85.00 per student Middle School-$115.00 per student High School-$140.00 per student
The projected enrollment is based on the current year’s Fall Peims Submission.
FTE’s for special populations are based on data collected from program directors.
The following allocations will be used for the libraries:
Elem M.S. High School 12-6239 Region One $3.00 $3.00 $3.00 12-6329 Periodicals $1.25 $1.80 $2.45 12-6399 Library Supplies $1.50 $1.75 $1.50 12-6395 Programed AV Mat $2.00 $3.00 $3.00 12-6398 Library Books $10.00 11.00 $13.50
Your campus allocations for library will cover the above costs.
BUDGET INSTRUCTIONS 2014-2015 13
ALLOCATIONS-CONTINUE
In addition to the previously mentioned allocations, principals receive monies for their special populations as follows:
Bilingual $30.00 Special Education $75.00 At Risk $15.00 Gifted and Talented $50.00 Vocational $155.00 Title I Part A $20.00 Migrant $35.00
These are supplemental dollars to be used in those programs.
BUDGET INSTRUCTIONS 2014-2015 14
ALLOCATIONS-CONTINUE
Administrative Technology-The business office will budget monies for each campus for the replacement of Campus Administrative Computers as follows:
Elementaries $1,000 Middle Schools $2,000 High Schools $4,000
The monies will be budgeted in the following accounts-199523XXX99 6307727.
You can use this account when needed.
BUDGET INSTRUCTIONS 2014-2015 15
FORMS
Budget Form#1 Budget Form #1–Summary recap form must be
completed by the Principal/Budget Secretary to summarize the requested items from the departments’ Form #2.
Budget Form #2 Please issue this Form to your departments to
gather their budget items. This will be your supporting details for Form #1.
Please summarize all Form #2’s onto one Form #1 which is include in the Ultimate File to be uploaded through Eduphoria.
Requests for Projects-District Operations Form #3
Complete for requests of items to be constructed by maintenance, major repairs or proposed renovations.
Do not include these items in your budget This will be completed online through Eduphoria
and routed to District Operations.
Personnel Action Request Form #4 This form will be combined with Form #8 onto one
form. It will be completed online and sent electronically
to Human Resources from Eduphoria.BUDGET INSTRUCTIONS 2014-2015 16
FORMS-CONT’D
Request for 2014-2015 Salary Budgeted Items-Form #6
Payroll costs that will be funded through campus allocations I.E. summer students Coop Students This will be completed and submitted online through
Eduphoria.
Additional Items Form # 7 Use this form to submit any additional items that
you need that were not included in your budget. We will review and fund those if monies are
available.
Personnel Action Form #4 – (Was Form #8)
This will be done online and will be combined with Form # 4 on Eduphoria.
BUDGET INSTRUCTIONS 2014-2015 17
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