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NOVEMBER 6 , 2014
Harlingen CISD PBMAS Intervention Planning
Data AnalysisWhat?
Needs Assessme
ntWhy?
Improvement PlanHow?
Implement &
Monitor
Data Analysis•Objective Findings•Problem Statements
Needs Assessment•Root Cause•Identify root causes
Improvement Plan•Annual Goals and Strategy•Quarterly Goals and Interventions
Implement and Monitor • Data by quarter and Implementation• Impact, Reporting, and Adjustments
Data AnalysisWhat?
Needs Assessme
ntWhy?
Improvement PlanHow?
Implement &
Monitor
Data Analysis
Objective Findings:Based on patterns and trends in the dataDevelop problem statements and prioritize
Problem Statement
Questions:
What patterns and trends does the data reveal regarding the performance ________________?
How do the trends identified impact the performance________________?
Based on the data, what are the strengths or weaknesses of the District’s support for __________?
What does longitudinal PBMAS Data for the past 2 years reveal when compared to the current year’s report?
Problem Statement: TIPS
Ensure data has been COLLECTIVELY discussed and reviewed.
Use of CONCISE and OBJECTIVE languageEnsure data are TARGETED and SPECIFIC
to the gaps.PRIORITIZE problem statements.
Data AnalysisWhat?
Needs Assessme
ntWhy?
Improvement PlanHow?
Implement &
Monitor
Needs Assessment Brief Review
More refined language for root cause
NeedRoot
Cause
Needs Assessment: TIPS
Ensure a ROOT CAUSE ANALYSIS was completed.
Determine the analysis was COLLABORATIVE and VETTED by the team.
Determine if the “root cause” ANSWERS WHY the gap is occurring.
Problem Statement:
Average annual campus attendance is 88%.
Needs Assessment Worksheet-Problem Statement to Root Cause
Step 1: Problem Statement based on data analysisStep 2: Narrow the focus (10-5-5)Step 3: Categorize by influence and controlStep 4: Team ConsensusStep 5: Root Cause (5 WHYs?)
Problem Statement and Root Cause
Which Index(es) does the problem statement address?o Index 1: Student Achievemento Index 2: Student Progresso Index 3: Closing Achievement Gapso Index 4: Postsecondary Readiness
Is occurring because root cause__________?
Data AnalysisWhat?
Needs Assessme
ntWhy?
Improvement PlanHow?
Implement &
Monitor
Problem Statement Annual Goal
Specific
Measurable
Attainable
Result-Based
Time-
Bound
Problem Statement:
Annual Goal:
Improvement Plan: TIPS
Ensure the annual goal is aligned to the PROBLEM STATEMENT
Check to see the goal is written in a S.M.A.R.T. way and that the “R” stands for Results-bound.
Annual Goal:
Campus attendance will increase from 88% to 92%
by the end of the 2014-2015 school year.
Need/Root Cause:
Strategy:
Root Cause:
• Index Number(s)• Annual Goal• Strategy• CSF• How will addressing the Root Cause impact the
Index/Indicators/CSFs?Root Cause
Annual Goal
CSFs
Strategy
How Root Cause impact
CSF/Indicator/Index
Index
Interventions by Quarter
Quarterly Goal
Interventions
What data will be collected to monitor interventions?
• Quarterly Goal-(Q1,Q2,Q3, & Q4)• Interventions by quarter• What data will be collected to monitor interventions
Interventions
HowWhoWhenResources
Connections
StrategyAnnual Goal
Root Cause
Problem
Reviewing Process
Data SourcesProblem StatementsNeedsAnnual GoalsStrategiesQuarterly GoalsInterventions
Data AnalysisWhat?
Needs Assessme
ntWhy?
Improvement PlanHow?
Implement &
Monitor
Implement and Monitor
Review data by quarterDetermine level of implementationDetermine level of impactEnd of quarter reportingAdjustments to the plan to ensure success
Implement and Monitor:
MID-COURSE CORRECTIONS(CONSIDERATIONS)
REFINE the schedule or timing built into the plan
ADJUST tactics or interventionsMODIFY or revisit the quarterly goalCHANGE or revise the strategy
Data AnalysisWhat?
Needs Assessme
ntWhy?
Improvement PlanHow?
Implement &
Monitor