Harlingen CISD Budget Preparation

HARLINGEN CISDBUDGET PREPARATION

BUDGET INSTRUCTIONS 2014-2015 1


HARLINGEN CISD BUDGET CALENDAR2014-2015 Feb-14SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY

1

Review Staffing

Review Comptroller's

Levels at DeptsCertfired Property

Start looking

at Numbers

Revenue

Projections

2 3 4 5 6 7 8

Budget Process

Approved by

Dr. Cavazos

9 10 11 12 13 14 15

Look at State

Comp. Numbers

16 17 18 19 20 21 22

Budget Process Beginning of Review of

Outlined to Principals

Campus Budget Staffing levels

Directors Preparation At Campuses

23 24 25 26 27 28

Training for Staff on Budget

Prepartion


HARLINGEN CISD BUDGET CALENDAR2014-2015 Apr-14

SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 1 2 3 4 5

6 7 8 9 10 11 12

Start Analyzing Campus/Dept

Health Insurance Budget due to

Asst. Supt.

13 14 15 16 17 18 19

Asst. Supt

Human Resource Budgets due

Review of Review of

at Business Office

Campus/Dept

New Salary Items

Budget

20 21 22 23 24 25 26

Business Office

District Operations

Secretarial Training

Review ofReview of Special

on Purchasing

Start

Budgets Requestsof Schools Supplies

27 28 29 30

Completion of

Special Programs

and Support

Service Budget


HARLINGEN CISD BUDGET CALENDAR2014-2015 May-14SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY

1 2 3

4 5 6 7 8 9 10

Review Review ProjectReview

Projected School Board

Proposed Preliminary 14/15 ADARevenue Estimates Election

Salary Schedule

Local Property and Special

Values Pops

11 12 13 14 15 16 17

Determine

Budget Review Panel

Salary Increase

Reviews Budget,

Recommendation

District Initiatives &

Non-allocated Resources

18 19 20 21 22 23 24

Human Resources

District Operations

Board Budget

Completion of

Initiate Dr. Cavazos's

Completion of

Complete Prioritization Workshop

Budget Review by

Review of Preliminary

New Salary Items

of Non-allocated (1)

Budget Review Panel Budget

Requests

25 26 27 28 29 30 31

Review of Building

Complete Superintende

nt's

Maintenance, Renovation

Review of Preliminary

and Future Construction

District Budget.

Personnel

Needs

and Facility Requirements


HARLINGEN CISD BUDGET CALENDAR2014-2015 Jun-14

SUNDAY MONDAY TUESDAYWEDNESDA

Y THURSDAY FRIDAY SATURDAY

1 2 3 4 5 6 7 Administrative

Budget Workshop

8 9 10 11 12 13 14

Regular Board Meeting

Complete First Draft

Dr. Cavazos's

Of District's Budget

Review of First

Draft

15 16 17 18 19 20 21

22 23 24 25 26 27 28

Determine

Finalized Projected

Health Insurance Revenues

Preimiums

29 30 Board Budget

Workshop

(2)


HARLINGEN CISD BUDGET CALENDAR2014-2015 Jul-14SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY

1 2 3 4 5

6 7 8 9 10 11 12

13 14 15 16 17 18 19

Regular Board

Meeting

20 21 22 23 24 25 26 COMPLETE COMPLETE

FINAL BUDGET

DR. CAVAZOS'S

DRAFTREVIEW OF

FINAL

DRAFT

27 28 29 30 31

FINAL BUDGET

WORKSHOP

FOR BOARD

(3)


HARLINGEN CISD BUDGET CALENDAR2014-2015 Aug-14SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY

1 2 Notice of Public

Budget Hearing should

Be done by this day

(10 days prior to Meet)

3 4 5 6 7 8 9 Business Office

Federal Programs

Internal Audit

Training Updates

10 11 12 13 14 15 16 Regualr Board

Meeting

17 18 19 20 21 22 23

Official Public Hearing

Budget and Tax Rate

Adopted by

Board

24 25 26 27 28 28 30

Budget must be

Adopted by the 31st

31

ALLOCATIONS FOR CAMPUSES


SCHOOL NUMBER SCHOOL NAME RATE LOCAL FUNDING: REGULAR 18,259 1,789,125 ELEM 85.00 MIDDLE SCHOOL 115.00 HIGH SCHOOL 140.00 LIBRARY 0 ELEM 17.75 MIDDLE SCHOOL 20.55 HIGH SCHOOL 23.45 LIBRARY BUDGET: 199512xxx99 6239000 50,985199512xxx99 6329000 27,908

199512xxx99 6399000 26,494199512xxx99 6395000 41,713199512xxx99 6398000 186,968BILINGUAL 30.00 2,754 82,620GIFTED/TALENTED 50.00 1,075 53,750SPECIAL ED 75.00 1,438 107,850VOCATIONAL 155.00 803 124,465AT RISK 15.00 9,360 140,400TITLE 1, PART A 20.00 13,279 265,520TITLE 1, PART C 35.00 1,063 37,205BAND-H S 400/200 262 104,800BAND-MS 200/100 1,183 168,300CHOIR-H S 300/150 103 30,900CHOIR-MS 150/75. 625 82,725ELEM MUSIC 4.00 9,272 37,088Total 3,358,816Federal 302,725LOCAL FUNDING: 3,056,091

ALLOCATIONS FOR DEPARTMENTS

All departments will be allocated the same amounts as last year.

All campuses budgets at 100%


INTRODUCTION

The District’s budgeting process is based under a Site Based Management philosophy

Site-Based Management allows the principals increased budgetary authority at the campus level.

The main advantage of site-based budgeting is that it allows the school personnel to make budgetary decisions for their own campuses.

Elementary Campuses budgets are prepared by grade level

Secondary Campuses budgets are prepared by department.

Department Budgets are prepared using a Zero Based Budget Approach.

Zero based budgeting basically makes depts. justify the programs activities and services on an annual basis while justifying any increase with their budgets.

Campuses submit their budgets directly to their Administrator.

The Business Office will review and make sure you stayed within your allotment.

Department Heads submit to your supervisor.

Budgets are due to your Asst. Supt. On April 11, 2014

Budgets are due April 18, 2014 to the Business Office.


PREPARATION

The principal or director is responsible for submitting the budget for all items needed on their campus/dept. with the exception of the following items:

Payroll Costs The payroll budget for each campus will be prepared by

the Business Office after staffing requirements have been determined. We take care of budgeting for salary and benefits for

teachers, para-professionals, administrators and hourly staff.

Any new items such as car allowances, stipends and/or extra duty pay must be approved by the Human Services Department. It will be routed to the Business Office once approved. We will go over those forms later.

Payroll Costs that will be funded through the campus allocation must be submitted on Form #6 which will be completed online through Eduphoria.

Utilities-Completed by District Operations Water Gas Phone Electricity

Other items designated as Central Office responsibilities. Copier Rental and repair Computer Repair and Maintenance Consultants for in-service at a District-Wide Level Misc repairs for office equipment. Replacement Computers


PREPARATION – CONT.

Certain items associated with Library functions will be submitted through the Coordinator of Media Services. Your library budget should be budgeted to the accounts on

your budget allocation worksheet All requests for items to be constructed by

maintenance, major repairs, or proposed renovations should be completed on Form #3. This form will be forwarded to the Asst. Superintendent for District Operations through Eduphoria. Use Form #3-”Requests for Projects” Do not include these items in your budget. If approved, they will come out of the maintenance

budget. An approval or denial will be re-routed to your office

after a decision has been made by Mr. Tapia.


ALLOCATIONSYour campus budget will be submitted

based on a per student allocation as follows:

Elementary-$85.00 per student Middle School-$115.00 per student High School-$140.00 per student

The projected enrollment is based on the current year’s Fall Peims Submission.

FTE’s for special populations are based on data collected from program directors.

The following allocations will be used for the libraries:

Elem M.S. High School 12-6239 Region One $3.00 $3.00 $3.00 12-6329 Periodicals $1.25 $1.80 $2.45 12-6399 Library Supplies $1.50 $1.75 $1.50 12-6395 Programed AV Mat $2.00 $3.00 $3.00 12-6398 Library Books $10.00 11.00 $13.50

Your campus allocations for library will cover the above costs.


ALLOCATIONS-CONTINUE

In addition to the previously mentioned allocations, principals receive monies for their special populations as follows:

Bilingual $30.00 Special Education $75.00 At Risk $15.00 Gifted and Talented $50.00 Vocational $155.00 Title I Part A $20.00 Migrant $35.00

These are supplemental dollars to be used in those programs.


ALLOCATIONS-CONTINUE

Administrative Technology-The business office will budget monies for each campus for the replacement of Campus Administrative Computers as follows:

Elementaries $1,000 Middle Schools $2,000 High Schools $4,000

The monies will be budgeted in the following accounts-199523XXX99 6307727.

You can use this account when needed.


FORMS

Budget Form#1 Budget Form #1–Summary recap form must be

completed by the Principal/Budget Secretary to summarize the requested items from the departments’ Form #2.

Budget Form #2 Please issue this Form to your departments to

gather their budget items. This will be your supporting details for Form #1.

Please summarize all Form #2’s onto one Form #1 which is include in the Ultimate File to be uploaded through Eduphoria.

Requests for Projects-District Operations Form #3

Complete for requests of items to be constructed by maintenance, major repairs or proposed renovations.

Do not include these items in your budget This will be completed online through Eduphoria

and routed to District Operations.

Personnel Action Request Form #4 This form will be combined with Form #8 onto one

form. It will be completed online and sent electronically

to Human Resources from Eduphoria.BUDGET INSTRUCTIONS 2014-2015 16

FORMS-CONT’D

Request for 2014-2015 Salary Budgeted Items-Form #6

Payroll costs that will be funded through campus allocations I.E. summer students Coop Students This will be completed and submitted online through

Eduphoria.

Additional Items Form # 7 Use this form to submit any additional items that

you need that were not included in your budget. We will review and fund those if monies are

available.

Personnel Action Form #4 – (Was Form #8)

This will be done online and will be combined with Form # 4 on Eduphoria.





Documents

Harlingen CISD Budget Preparation