GSA Office of Motor Vehicle Management Acquisition & Fleet Management

GSA Office of Motor Vehicle Management Acquisition & Fleet Management

Kevin Gibson - Acquisition Branch Chief

Line up• Mission• You• GSA Fleet Structure• How/What we buy• Fleet Terminology• AFVs and LGHG• Acquisition Process• Questions & AnswersThe RIGHT VEHICLE. At the RIGHT PRICE. With GREAT

SERVICE.

GSA Fleet MissionTo provide safe, reliable, low cost vehicle

solutions assisting our customers to effectively and efficiently meet their mission requirements

The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

The RIGHT VEHICLEAt the RIGHT PRICEWith GREAT SERVICE!

10 Myths about Fleet Mgmt.March 2010 Gov’t Fleet Magazine

• #1 - Fleet Management is a part time job at best• #8 - Strategic sourcing leave the fleet manager out of

the decision making process• #10 - Fleet Management is a dying profession as

technology and outsourcing take the fleet managers place

• #9 - Fleet Management has changed drastically over the years and fleet managers have different more complex duties

STANDDO U

U R D 1 S ?

STANDWE

U R D 1 S

GSA Fleet MissionTo provide safe, reliable, low cost vehicle solutions assisting our customers to effectively and efficiently meet their mission requirements

The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

What was the name of the horse to have the fastest time ever run in the Kentucky Derby?

Secretariat with a time of 1 minute 59 2/5 seconds in 1973

AdditionalsAmber RoblesAmber.robles@gsa.gov(703) 605-2936

AFVs/Funding(703) 605-2949Sean SeymourSean.seymour@gsa.gov(703) 605-9289Semeon PogossianSemeon.pogossian@gsa.gov(703) 605-5597

Agency HQ inquiriesStephanie GresalfiStephanie.gresalfi@gsa.gov(703) 605-2664

Central Office Contacts Ambulances, ADA Vans & IHSMilton Smithmilton.smith@gsa.gov(703) 605-2937 BusesStanley MilinskiStanley.milinski@gsa.gov(412) 294-4006Amber RoblesAmber.robles@gsa.gov(703) 605-2936 Manufacturer/DeliveryIssuesStephanie GresalfiStephanie.gresalfi@gsa.gov(703) 605-2664

Medium & Heavy, Trailers, Wreckers, Rollbacks, & RefuelersDan MohnDaniel.mohn@gsa.gov(703) 605-1896Ed BretthauerEdward.bretthauer@gsa.gov(703) 605-2956Garyson HuntGaryson.hunt@gsa.gov(703) 605-3111

Vehicle Monitoring/Fleet SolutionsMarianne Aikenfleetsolutions@gsa.gov703-605-2846

Vehicle Buying(703) 605-CARSVehicle.buying@gsa.gov

The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

GSA Inventory by RegionGSA Region Number of Vehicles

1 6,2372 11,8493 17,6894 40,9105 15,0766 8,0697 30,1908 12,4659 34,005

10 17,63411 9,914

Grand Total 204,038The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT

SERVICE.

GSA Current Inventory

The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

Acquiring Vehicles - Purchase

• We buy LOW BID/ BEST VALUE– Required by regulation– Ensures greatest discounts

• How we pay for vehicles– Rates– Vehicle Sales Proceeds– AFV Surcharges

The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

What is this?

…An “Armored” Car

Acquisition CycleFor every season there is a reason…

SummerCustomer Planning

Fall

Guidance

Vehicle Contracts Awarded

Ordering Begins

Winter

Orders Placed

and Reviewed

Spring

Vehicles Delivered

The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

GSA Inventory by Fuel Type

EPAct 92

Low GHG 3,003

Low GHG 7,204

How many horses are in a race at the Kentucky Derby?

20 Horses

(maximum)

Acquisition Terminology• AFV- Alternative Fueled vehicle

• GHG- Green House Gas

• PEV- Plug-in Electric Vehicle

• Incremental Cost- price difference between the lowest priced gas-fueled vehicle and the requested AFV of the same class.

• Surcharge – the monthly dollar amt. charged per vehicle to fund AFV incremental costs—surcharge Amt. set by Agency HQs.

• AFV Fund- The money an agency accumulates and uses to purchase alternative fuel vehicles, that is generated through a monthly surcharge that is spread over the cost of the entire Fleet as directed by EPAct 1992/1995

The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

Acquisition Terminology

• AUTOCHOICE- GSA Automotive’s Web-based tool for government-wide vehicle purchasing.

• AMP- GSA Fleet’s internal Web-based ordering tool

• CAM- A new, ordering tool accessed through Autochoice that will improve ordering process

• Federal Standards- specifications of vehicle requirements by SIN

The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

Acquisition Terminology• Eligible Vehicle- a vehicle that meets the GSA Fleet’s replacement

criteria

• Replaced Vehicle- an Eligible Vehicle that is ordered against

• Additional Vehicle – A vehicle that is not replacing a GSA Fleet leased vehicle…….could be replacing an Agency Owned Vehicle, a commercially leased vehicle or not be replacing any vehicle.

• Consolidated Vehicle – A vehicle that is owned by a customer agency one day and owned by GSA Fleet the next.

• Consolidation – An agency’s vehicles that are “assimilated” into GSA’s leased Fleet (GSA replaces roughly 1/3 of the fleet/year)

The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

• Sedans: 3 years and 36,000 miles, 4 years and 24,000 miles, or 5 years any miles, or 75,000 miles any years

• Hybrid Sedans: 5 years and any miles• Hybrid SUVs: 7 years and any miles• Light trucks gas: 7 years or 60-65,000 • Light trucks diesel: 8 yrs or 150,000 miles• Medium trucks: 10 yrs 100,000/150,00 miles gas/diesel• Other equipment: varies

**The quantity of Vehicles replaced is determined by the availability of funding

Eligible Replacement Vehicles Minimum Replacement Guidelines

The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

33

VAM Agencies Plan to Decrease Fleet Size

9%

The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

Inventory Changes Planned (2011-2015)

34

2011 vs 2012 Best Selling Models

The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

2011 Top 10 Best Selling Models 2012 Top 10 Best Selling Models

Focus 7,015 Malibu 4,139

Malibu 4,780 GR Caravan 3,672

GR Caravan 3,764 Focus 2,852

Impala 1,754 Elantra 1,708

CG 3300 Van 1,602 Dodge 1500 1,469

Dodge 1500 1,483 Impala 1,456

Fusion HEV 1,270 Colorado 1,133

F250 1,164 CG3300 Van 1,076

Avenger 1,156 F250 962

Dakota 908 Tahoe 870

§102-34.50—What size motor vehicles may we obtain? (a) You may only obtain the minimum size of motor vehicle necessary to fulfill your agency’s mission in accordance with the following considerations: (1) You must obtain motor vehicles that achieve maximum _______ _________

§102-34.50—What size motor vehicles may we obtain? (a) You may only obtain the minimum size of motor vehicle necessary to fulfill your agency’s mission in accordance with the following considerations: (1) You must obtain motor vehicles that achieve maximum fuel efficiency.

____ is the new 30

40

Benefits of Rightsizing

• MPGs

• GHG Score

• Cost per Mile

• Vehicles in InventoryThe RIGHT VEHICLE. At the RIGHT PRICE. With GREAT

SERVICE.

FY 12 Low GHG Subcompact OfferingsStandard

Item Number

Fuel Type Manufacturer & Make

MPG City/Hwy/Cmb

GHG Score (FF/CF) Incremental Price

7 GAS HYUNDAI ACCENT 30/40/33 8 $ -

8C GAS HYUNDAI ELANTRA 29/40/33 8 $ -

8C GAS/E85 FORD FOCUS 28/38/31 7 $ -

8H GAS HEV HONDA INSIGHT 40/43/41 9 $ 4,338.96 8H GAS HEV TOYOTA PRIUS 51/48/50 10 $ 9,217.26

8N CNG HONDA CIVIC GX NGV 24/36/28 8 $ 11,033.24

8E EV MITSUBISHI IMIEV 123/99/112 10 $ 14,454.11 8E EV NISSAN LEAF 106/92/99 10 $ 20,303.028E PHEV CHEVROLET VOLT 95/90/93 8 $ 22,234.14

The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

Which of the following low-GHG item 8C Subcompact sedans is NOT a IIHS Top Safety Pick?

a.Chevrolet Cruzb.Ford Focusc.Hyundai Elantra

Answer: All 3 are top safety picks

Consider the following…

Interior Dimensions Corsica Insight Fusion Focus Elantra

Front Headroom (in.) 38.4 38.4 38.7 38.3 40.0

Rear Headroom (in.) 37.4 36.4 37.8 38.0 37.1Front Legroom (in.) 43.2 42.3 42.3 43.7 43.6Rear Legroom (in.) 35.5 33.0 37.1 33.2 33.1

Front Shoulder Room (in.) 53.1 52.7 54.8 55.6 55.9

Rear Shoulder Room (in) 54.1 50.4 56.5 53.7 54.8

Front Hip Room (in.) 49.7 51.6 54 53.9 53.5

Rear Hip Room (in.) 51.5 48.7 53.3 52.7 52.7

Total Interior Vol. (cu. ft.) 105 100.9 116.8 103.1 110.4

Consider the following…

The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

FY 12 Electric Vehicle Offerings

Chevrolet VoltContract Price: $38,96693/37 Comb MPG$22,244 Incremental

Nissan LeafContract Price: $33,68499 Comb MPG$20,303 Incremental

Mitsubishi I MiEVContract Price: $28,978112 Comb MPG$14,454 Incremental

Ford Focus BEVContract Price: $35,643Comb MPG 105$20,508 Incremental

The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

U.S. EV/Plug-in Hybrid SalesThrough May

Automaker Sales Nationwide

GM 7,057

Toyota 3,638

Nissan 2,613

Source: Automotive News Data Center

The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

GSA Fleet EV/Plug-in LeasesAutomaker Total in Fleet FY12 Ordered TOTAL

CHEVROLET 59 22 81

NISSAN 7 0 7

TOTAL 66 22 88

Remember… AFV funds are required to buy EVs, hybrids

and any other vehicle with an incremental cost.

A) To discuss your monthly surcharge contact Stephanie Gresalfi (stephanie.gresalfi@gsa.gov) or

Semeon Pogossian (semeon.pogossian@gsa.gov).

B) The 8C Elantra and 8C Focus are great green alternatives to costly hybrid and electric vehicle options.

Hybrids Hybrids Hybrids

The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

Standard Item Number

Fuel TypeManufacturer &

Make

MPG City/Hwy/

Cmb

GHG Score

Incremental Price

9C E85CHEVROLET

MALIBU*15/23/18 6 $1,111.00

9H GAS HEVHYUNDAI SONATA

HYBRID**35/40/37 8 9,582.88$

9H GAS HEVFORD FUSION

HYBRID41/36/39 9 10,944.36$

Compact Sedan Offerings

*Only Low GHG when operating on E85**Quantities Limited

9C Rate: $174/month $0.15 cents/mile 9H Rate: $174/month $0.11 cents/mile

FY 12 Low GHG Compact Offerings

The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

• GSA purchased 4,152 Malibus in FY 12• Acq. Cost: $16,059.00• Incremental Cost: $1,111.00• GHG Score of 6 ONLY when operated on E85

The 2012 Chevrolet Malibu

MPGs: 15 City/ 23 Hwy/18

Cmb

$174/Month$0.15/Mile

The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

FORD FUSION HEV– Compact HEVSIN 9HLeasing Rate $174 monthly $0.11 per mileAcquisition Cost $25,742FY11 AFV Incremental Cost $ 10,482MPG 41 city/ 36 hwyGHG Score 9Length 190.6”Height 56.9”Width 72.2”Wheelbase 107.4”Cargo Vol. 16.5”

The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

HYUNDAI SONATA HEV – COMPACT HEVSIN 9HLeasing Rate $174 monthly $0.11 per mileAcquisition Cost $25,742FY11 AFV Incremental Cost $ 9,582.88MPG 35 city/ 40 hwyGHG Score 8Length 189.8”Height 57.9”Width 72.2”Wheelbase110”Cargo Vol. 16.4”

The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

Classification Compact Sedan Compact Sedan

SIN 9H 9H

Make Model Ford Fusion Hyundai Sonata

MPG City/Highway 41/36 35/40

GHG score 9 8

Monthly Rate $174 $174

Rate $0.11 $0.11

Incremental Cost $10,944.36 $9,582.88

The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

FY 12 Passenger Vehicles Rates

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FY 12 Low GHG SUV OfferingsSIN Manuf. Model GHG

Score (Gas/E85)

Monthly Rate

Mileage Rate

Purchase Price

Incr.

91 GMC Terrain 6/6 $282 $0.21 $23,331 $4,141

98 Chevrolet Equinox 6/6 $191 $0.185 $21,311 $1,812

98 Ford Escape 4/5 $191 $0.185 $23,349 $3,851

96 GMC Terrain 5/5 $329 $0.21 $24,846 $2,295

99 Chevrolet Equinox 5/5 $303 $0.21 $23,129 $1,503

The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

The Equinox comes standard as an E85 engine, unless the vehicle is going to one of 13 California emissions states. Then you get a gasoline vehicle that qualifies as low GHG.

The 2012 Equinox

Standard Item

NumberFuel Type Manufacturer & Make

City/Hwy/Cmb

GHG Score

(FF/CF)

Selling Price

Incremental Price

98 GAS CHEVROLET EQUINOX 22/32/26 6 $ 21,311.00 $ 1,812.95

98 E85 CHEVROLET EQUINOX 15/22/18 6 $ 21,311.00 $ 1,812.95

99 E85* CHEVROLET EQUINOX 14/20/17 5* $ 23,129.00 $ 1,503.89

*Item 99 4x4 ONLY Low GHG when using E85

The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

FY 12 Non-Low GHG Large Vehicles OfferingsDescription Make/

Model Item Monthly

Rate Mileage

Rate Incremental

Costs MPG (City/Hwy/

Combined )

GHG Score (GAS/ E85)

Max Cargo Vol

4x4 Compact

SUV

Jeep Liberty

105 $303 $0.21 n/a 15/21/17 2 64.2

4x4 Medium

SUV

Ford Explorer

105A $317 $0.24 n/a 17/23/19 3 85.8

4x4 Large SUV

Ford Expedition

105B $333 $0.24 n/a 13/18/15 1 108.3

4x4 Extra Large SUV

Chevrolet 2500

Suburban 108 $347 $0.30 n/a 10/15/12 1 137.4

4X2 Minivan

Dodge Grand

Caravan 20 $218 $0.19 n/a 17/25/20 4 143.8

The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

2012 Dodge Grand Caravan $218 per month

and $.19 per mile

The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

Dear Office of Motor Vehicle Management,

Overall the consolidation of USCP vehicles has been a success. Through this endeavor we have managed to extremely reduce our fleet lifecycle age and green our fleet in line with federal regulations. Highlights from the consolidation have brought streamlined GSA tag implementation, fuel card program and advantages to the Department through the STR program. The availability for GSA to be able to facilitate USCP on last minute request of vehicles to support our mission has been outstanding and seamless. The FSR assigned to our Department has been very knowledgeable and willing to support our needs and requirements. The only downsides if you will are the small fee’s identified in billing that were not briefed prior to the consolidation agreement. We have since worked out those identified cost accordingly.You and your staff have done a great job working with the USCP and we look forward to continued success. Regards, Marcelino J. SantosUNITED STATES CAPITOL POLICE

The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

FY 12 Ambulance Acquisition

The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

Medium-Duty Unit available on an International Chassis

“Pick-up” style cab with a standard 90” modular body available on a Dodge, GM or Ford chassis

Ambulances

“Van” style cab with a 90” cutaway style. It is only available on a GM Chassis and not available with AWD

Ambulances

“Van” style cab. It is only available on a Ford Chassis and only available as 4x2.

Refurbished Trailers…

Old Trailer… Good as new!The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT

SERVICE.

Customer Acquisition Module (CAM) Phase 2

A Revised Federal Fleet Ordering Module for Leasing Customers

The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

CAM Phase II – Improvements on the Horizon

• Automates ENTIRE ordering process by providing Agency HQ Fleet Manager the ability to approve and reject vehicle selections online via Drive Thru!!

• Adds “Low GHG ” as vehicle replacement type in dropdown menu on the replacement sheet.

• Makes Rate Bulletin, Agency Policies, Green Vehicle Options & Agency funding summaries accessible to view in a tab in Drive Thru.

The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

CAM Phase II Order Review Process

Step 1: FSR, customer apply agency policy, select replacement vehicle in DriveThru and click “Send to Mid-level Fleet Manager.”

Step 3: HQ FM receives e-mail that he/she has replacement vehicles to review in DriveThru.

Summary Tab in DriveThru helps HQ FM track

replacements by SIN, quantity AND incremental

costs!! Step 5: FSR creates orders for manufacturer.

Step 2: Mid-level FM* receives email he/she has vehicles to review in DriveThru.

HQ FMApproves?

Yes!No, I suggest . . .

MidLevel FM

Approves?No, I suggest . . .

Yes!

Do Not ReplaceSame/Like SINLOW GHG SUV/Truck

NEW Replacement Type Options !!

LOW GHG Sedan

Customer Acquisition Module (CAM) Phase 2

New Tabs!AFV Legislation and FY 13 AFV

Vehicle options!!

Agency Specific

Guidance!

FY 13 Rates!!

* FY 13 AFV Info & Vehs *Agency Guidance * FY 13 Rates Agy HQ Summary

Summary tab with Incremental and Vehicle Qty by SIN

Headquarter Fleet Manager Review

OLD Repl Type NEW Repl Type SIN FUEL LOW FNE Projected Customer POC POC GHG ? Incremental POC Email Telephone

9C GAS N $0.00 Gary Lee gary.lee@va.gov 703-450-3321 Arlington, VA

FNE Field allows HQ to Approve Functional Needs Exemptions on the spot!

Edit Vehicle SIN/Type

Select Vehicle

Fleet Mgr Clicks HERE to edit

Return to Cust.

Fleet Mgr Clicks HERE to Return Tag to Customer to reselect veh type/sin

Approve or Not Approve

HQ Agency Summary Sheet

Category SIN Fuel

Agency Headquarter Summary Sheet

Category SIN FuelType

Qty Incremental Per Vehicle*

Total Incremental

Low- GHG (Y/N)

FY 13 YTD SUMMARYHQ Created/Approved : 432/200Total AFV Funds Created/Approved: $341,678.82/$281,000AFV Funds projected to Generate: $645,823.98EPAct %: 82.32%

SedanSedan4x2 Light Truck

8C 9H 99

GASE85GAS

2154

$0.00 $0.00 Y$9,582.88 $47,914.40 Y$0.00 $0.00 N

*Approximation based on low-bid or most commonly ordered Vehicle in that Standard Item Number

*Agency HQ Summary Sheet

Fleet Manager’s Click HERE to access this page

Questions

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SAY GOOD

SAY DIE

SAY MIGHTS

GOOD DIE MIGHTS