FY 09 Bidders Conference Illinois State Board of Education Kay Henderson Early Childhood Division...

FY 09 Bidders ConferenceIllinois State Board of Education

Kay Henderson Early Childhood Division Administrator

FY 08 Preschool for All

• Services to 5,000 new preschoolers • Total of 90,000 preschoolers in PFA• 11% Birth to Three set aside• Monitoring• Training and Technical Assistance• Teacher Supply• State-wide Program Evaluation• Social/Emotional Consultation

Competitive Grant Process

• Average $3,000/child for 180 day program

• Funds to supplement not supplant

• Head Start letter of support

• Funds to add a new PFA program to existing agencies/organizations, or to expand existing PreK or PFA

• …NOT start-up funds for a new center

Application Submission

• 4:00 p.m. on Monday, April 7, 2008

• Mail to ISBE Springfield office, or

• Deliver to ISBE Chicago or Springfield office

• One Original (original signatures) and

• 5 copies

What is Preschool for All Children?

• Preschool education classroom experience for 3 and 4 year olds (by Sept 1)

• Certified (Type 04) teacher, teacher assistant• 20 children – 1-10 adult/ child ratio • 180 days- half-day sessions (2 1/2 hours/day)• Approved curriculum/assessment• Parent education and involvement• Community collaboration• Professional development • Program evaluation• Reporting requirements

Who can apply?

• School districts and other educational entities, public or private not-for-profit or for- profit entities with experience in providing educational, health, social and/or child development services to young children and their families

• Appropriate licensure requirements apply

Where is Preschool for All Children?

• Public education entities• Child care centers• Community agencies, including Head Start• Faith-based organizations (program guidelines

apply)• Park districts• Community colleges and 4 year institutions• Collaborations

What are funding priorities?

#1. Applicants serving primarily children identified as at risk of academic failure-

• 51% of children to be served are at risk– Low income working families– Children who are wards of the state– Homeless families– Teen parents– English language learners– Parents not completed high school– Active duty military

Funding priorities (continued)

#2. Applicants proposing to serve primarily children whose family income is less than four times the poverty guidelines (HHS)

• Must collect evidence of family income

• 51% or more meeting income guidelines with less than 51% also identified as at risk

Five Program Components

#1- Screening

All children must be screened to determine eligibility– Measure child development– Parent interview – Written parental permission– Vision and hearing screening– Immunizations

#2-Educational Program

• Curriculum and instruction aligned with Illinois Early Learning Standards

• Individual assessment profile for each child

• Plan for reporting progress to parents

• Address all domains of development, including social/emotional

• Emphasis on language and literacy

#3-Parent Education and Involvement

• Communication

• Parent Education

• Student Learning

• Program involvement

• Decision-making and advocacy

#4-Community Collaboration

• Clear collaboration and implementation plan

• Written kindergarten transition procedures

• Shared services ie transporting homeless children

• Understanding childrens’ home, community and cultural experiences

#5-Staff Requirements

• Type 04 certified teacher

• Written personnel policies and job descriptions on file

• Opportunities and resources for staff to share and consult with others regularly

• Professional development plan for all staff

WRITING YOUR PROPOSAL

Narrative Requirements

• Statement of Need– Educational and income level of parents– Employment conditions– Rates of infant mortality, low birth weight– Drop out, teen pregnancy– Families where a language other than English

is spoken– Rates of poverty, child abuse and neglect– Homelessness, drug/alcohol abuse

Narrative Requirements

• Population to be Served– Recruitment efforts– Geographic area to be served– Estimated number of children by category

• At risk• Income eligible• Neither of above

– Indicate which category applies• Serving primarily at risk• Serving primarily income eligible• Other

Program DescriptionFive Components

• Screening– Instrument to be used– Parent interview process/parental permission– Point at which child qualifies

• Education– Curriculum to be used– Assessment– Provisions for continued participation of homeless

children whose families have moved outside service area

– Proof that parents will not be charged fees for participation in PFA

Staff Requirements

• Certified teacher

• Qualified staff

• List and description of roles of full and part-time staff to be paid by the program

• Evidence of written job descriptions and personnel policies on file

Professional Development(Inservice, not tuition)

• Assessing need

• Planning inservice

• Provisions for other opportunities (provided free of charge but staff must be allowed to attend)

Program Evaluation

• Describe process to determine whether progress is being made toward successfully implementing the required components of Preschool for All

• Procedures to determine the success of the program

• Procedures to show measurable outcomes for family participation

Criteria for Review

• Separated into 3 categories

• Only “Qualified programs” funded– At least 60 out of 100 points

• Qualitative Criteria– Population to be Served (30 points)– Quality of Program (40 points)– Experience and Qualification (20 points)– Cost effectiveness (10 points)

Budget Information

Debbie Scheiter

Early Childhood Budget Coordinator

PRESCHOOL FOR ALLEXAMPLES OF ALLOWABLE BUDGET ITEMS

Function

ExpenditureAccount

Salaries(Obj. 100s)

Benefits(Obj. 200s)

Purchased Services(Obj. 300s)

Supp. & Mat.(Obj. 400s)

Capital Outlay(Obj. 500s)

Transfers(Obj. 700s)

1000 Instruction(Direct Classroom Instruction)

TeachersSubstitutesAides

Pension/RetirementLife InsuranceFICA* .Medicare-Only *Medical/Health Insurance.

Workman's Comp.Unemployment Comp.In-District TravelField Trip Fees

Software Consumable SuppliesCurriculum/BooksEquip/Furniture < $500/unit

Equipment & Furniture>$500/unit

2210 Improve. of Instruction(Professional Development)

Subs for Staff to AttendTraining

Related Benefits Registration fees for Professional DevelopmentMealsMileageHotel Accommodations

Supplies & Materials forInservice WorkshopsWorkshop materials

2300 General Administration

PFA Program CoordinatorSecretary/Clerical

Related Benefits Audit Fee (prorated)Workman's Comp.Unemployment Comp.Equip Lease/Service Contract (prorated)

Administrative/Office Supplies& Materials (prorated)

2540 Oper. & Maint. of Plant Services

Janitor (prorated) Related Benefits Contractual Custodial Service (prorated)Phone (prorated)

Cleaning Supplies (prorated)Utilities – Electric/Gas/Water (prorated)

2550 PFA Pupil Transportation

Bus DriverTransportation Aides

Related Benefits Contractual Bus ServiceField Trip Transportation Bus Maint./Repair

Gas/Oil

2560 Food Services(Student Food Only)

Food/Snacks for Students only Related Food Supplies

3000 Community Services

Parent CoordinatorScreening Staff

Related Benefits Guest Speaker for ParentActivities/MeetingsContracted Screening Services

Supplies/Materials/Food for Parent Activities/MeetingsScreening Supplies/Materials

DCFS Licensing Information

Virginia York

Illinois Department of Children and Family Services

ISBE Early Childhood Education

www.isbe.net/earlychi217/524-4835