Disciplines of Getting Things Done, HANDOUTS · How Do You Get Your Email Inbox to Zero? EMAIL D,...

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DisciplinesofGettingThingsDone

2016InfinityRehabNorthwestSymposium

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TheEffectiveExecutive

Everythingyoudorequiresyourtime.Thismeansthatyoureffectivenessislimitedbythewayyoumanage

yourtime,yourscarcestresource.Unlessyoumanageyourtime,youwillnotbeabletomanageanythingelse.Themanagement ofyourtime,therefore, isthe

foundationforyoursuccess.

PeterDrucker© 2 0 1 4 -2 01 6Leadersh ip Link, In c.

Today’sAgendaI. FocusII. FlowIII.MeetingMasteryIV. EmailManagementV. Delegation

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DisciplineOne:Focus

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DisciplineOne:Focus

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TheFour-FoldFocusofaLifePlan

TheSELFTask

TheLOVETask

TheWORKTask

TheSERVICETask

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X Y Z

SimplifiedGoalSetting

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GoodGoaloraBadGoal?

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Iwanttorunamarathon.

Iwanttorunamarathonsometimeinmylife.

IwanttorunamarathonbyJune30,2016.

IwanttorunamarathoninunderfourhoursbyJune30,2017.

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HowManyGoalsShouldYouHave?

IfaTeam… ThenaTeam…

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TheEffectiveExecutive

Concentration—thatis,thecouragetoimposewhatreallymattersmostandcomesfirst—istheexecutive'sonlyhopeofmasteringtimeandeventsinsteadof

beingtheirwhippingboy.

PeterDrucker

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WhatisFLOW?

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FlowisatermpioneeredbythelegendaryMihaly Csikszentmihalyi inhisgroundbreakingbookbythesamename.Itreferstoastateof

optimalexperiencewherewe’redoingsomethingthatcapturesourattentionandconsumesourimagination,seeminglywithoutexertinganyeffortwhatsoever. Flowchallengesuswithoutbreakingus,keepingusfromboredomwithoutburningusout.Inastateofflow,timestands

stillandworkfeelslikeplay.

HowtoConductaWeeklyPlanningMeeting

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Bill’sLawofScheduling

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ThreeAimsoftheWeeklyPlanningProcess

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IsThisaTrueEmergency?

A

B

C

D

E

HowtoConductaDailyCheck-In

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OneHourofYourWakingWeek

30minutes1xperweek

5minutes1xperday

Activity VersusAccomplishment

ACTIVITY ACCOMPLISHMENT

YouGottaPruneDemThings!

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GoodtoGreatMostofusleadbusybutundisciplinedlives.Wehaveever-expanding‘todo’lists,tryingtobuildmomentumbydoing,doing,doing—anddoingmore.Anditrarelyworks.Thosewhobuiltgood-to-greatcompanies,

however,madeasmuchuseof‘stopdoing’listsas‘todo’lists.Theydisplayedaremarkabledisciplineto

unplugallsortsofextraneousjunk.

JimCollins© 2 0 1 4 -2 01 6Leadersh ip Link, In c.

WhatHappensifMyBossandIDisagree?

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168Hours:YouHaveMoreTimeThanYouThink

ThemostusefulthingI'veeverdoneinanyorganizationistrainthestaffonhowtohaveefficientmeetings.Byincreasingmeetingefficiency, itgivesmeatleast ten

extrahoursaweek.

JohnAnner

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MeetingEffectivenessScoreSheet

ITEM 1- 10

1.There was aclearly s tated purpose for why wewere having this meeting.

2.This meeting s tarted on time.

3.This meeting ended ontime.

4.This meeting had awritten, focused agenda.

5.We followed the written, focused agenda.

6.The people who needed to bein this meeting were inthis meeting.

7.Meeting attendees were fully present, not dis tracted byother activities .

8.Everyone in the meeting participated meaningfully.

9.We captured the commitments ofthe meeting byreviewing who was going to do what bywhen.

10. I enjoyed attending this meeting.

TOTAL

FourRolesandResponsibilitiesforEveryMeeting

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1

2

3

4

HowManyPeopleShouldBeinaMeeting?

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MeetingAttendees RelationalLoad

3

4

6

8

12

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ThreeKindsofMeetings

Meeting Frequency Purpose

HowDoYouGetYourEmailInboxtoZero?

EMAIL

D,D,D,FEmailBatchProcessingSystem

Isitan

Orisit

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Email That’s Read

Body

FirstSentence

SubjectLine

WARNING:NeverUseEmailThisWay.Ever.

Execution:TheDisciplinesofGettingThingsDone

Gettingthingsdonethroughothersisa

fundamentalleadershipskill.Indeed, ifyoucan’t

doit,you’renotleading.

LarryBossidy andRamCharan

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DelegationFlowChart

Ido. Ido,youwatch. Wedo. You do,I

watch. Youdo.

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LevelsofDelegatedAuthority

Plan&Report

Act&Plan

Act&Report

Act

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AboutBillZipp

IDEAS

Ihelp senior leaders and heads of sales build ahealthy, thriving bus iness bydeveloping s trong profess ional relationships that deliver exceptional financialresults . Not one or the other, but both at the same time. This is my pass ion.

As an executive coach and sales consultant, I’ve spent thousands of hours workingwith hundreds ofbus iness leaders around the world, from Fortune 500 firms , likeAutomatic Data Process ing and CiscoSystems, to mid-s ize companies , likeConcurTechnologies and Shoei Electronic Materials . Many ofthese companies experienceddramatic revenue growth while working with me, some even doubling and triplingannual sales .

541-752-5323 bill@billzipp.com www.billzipp.com