DAY 26: CHAPTER 1-INTRODUCTION CHAPTER 2 – DOCUMENT PRESENTATION CHAPTER 3 - COLLABORATION AND...

DAY 26:

CHAPTER 1-INTRODUCTIONCHAPTER 2 – DOCUMENT PRESENTATIONCHAPTER 3 - COLLABORATION AND RESEARCH

Aliya Farheen

aliya.farheen@mail.wvu.edu

April 16, 2015

ANNOUNCEMENTS

• MyITLab Lesson E is due 4/20/2015 by 11:59 pm.• Homework #6 is posted on the

http://cs101.wvu.edu/instructors/farheen/assignments/ • It is due on the 5/1/2015.• MyITLab Grader Bonus Project #2 due on 4/17/2015.• MyITLab Grader Bonus Project #3 due on 5/1/2015.

INTRODUCTION TO WORD

• Word processing software enables you to produce documents such as letters, resume, reports, and research papers.

• Outline:– The Word Interface and Ribbons– Spell & Grammar Check– Show/Hide Nonprinting Symbols– Mini Toolbar

Home tab

Horizontal ruler

Vertical ruler

Quick access toolbar

Title bar

Vertical Scroll bar

Status barZoom slider

View buttons

Ribbon

Group

HOME

REFERENCES

INSERT RIBBON

MAILINGS, REVIEW, AND VIEW

INTRODUCTION TO WORDKeyboard Navigation Controls

Keys Moves the Insertion Point

Keys Moves the Insertion Point

Left Arrow One character to left Ctrl+Home To the beginning of the document

Right Arrow One character to Right Ctrl+End To the end of the Document

Up Arrow Up one line Ctrl+Left Arrow One word to left

Down Arrow Down one line Ctrl+Right Arrow One word to right

Home To the beginning of the line

Ctrl+Up Arrow Up one paragraph

End To the end of the line Ctrl+Down Arrow

Down one paragraph

Page Up Up to the previous page Ctrl+Page Up To the top of previous page

Page Down Down to the next page Ctrl+Page Down To the top of next page

ENTERING TEXT

• Type your last name, 2 spaces, then first name

[Enter]• Type any address and misspell a word

[Enter]

NONPRINTING CHARACTERS

SHOW/HIDE

• Click on the show/hide icon to see where your paragraphs are at.

• Characters shown when selecting the show/hide icon will not show up when printing.

• .. indicates that you used two spaces• . you used one space

• Turn it off

MINI TOOLBAR

• Highlight something that you typed• Bring the mouse over it to see the bring up

the Mini Toolbar

FORMATTING & TOOLS

• Text Selection• Font and Font Size• Bold/Italic/Underline• Alignment

SELECTING TEXT

• Select a word by double clicking on the word

• Select a line by clicking in the selection bar next to the line

• Select a sentence by clicking at the beginning of the sentence and dragging till the end of it.

• Select a paragraph by triple-clicking in the paragraph!

FONT AND FONT SIZE

• Select the first line– Change font type to any type you want– Change font size to 24 for example

ITALICS, BOLD, UNDERLINE

• Select Text

Use “B” for bold

Use “I” for italics

Use “U” for underline

ALIGNMENT

Left aligned

CenteredRight aligned

Justified

COPYING, CUTTING, AND PASTING

• Moving Text– Drag and Drop– Copy/Cut & Paste

– Demonstrating example . . .• Select your last name and the click and drag it to put it

before your first name.• Select your last name and right click and copy and

paste it anywhere in the document. (or Ctrl+C Ctrl+V)• Select your last name and right click and cut and past it

anywhere in the document. (or Ctrl+X Ctrl+V)

FIND AND REPLACE

SETTING MARGINS & ORIENTATION

COVER PAGES

• Serve to add a more professional look to documents

• Are often required later in your academic career

• Can set your paper or document apart from others

ADDING COVER PAGE AND PAGE NUMBERS

• Inserting a page number.– Insert tab->Header and Footer group->Page

Number• Adding a cover page

– Insert tab->Pages group->Cover Page

WORD OPTIONS

• Changing word options.– File tab->Options– Click Save on the left of Word Options dialog

box. Reduce the time that currently displays next to “Save AutoRecover information every 10 minutes” to 3

– Click Quick Access Toolbar. Click “Print Preview and Print” from the list of commands. Click Add and then OK

HEADER AND FOOTER

• Go to Insert Tab -> Header / Footer

PAGE BREAK

• A soft page break is inserted when text fills an entire page, then continues onto the next page.

• A hard page break forces the next part of a document to begin on a new page.– Ctrl + Enter – Insert Tab -> Page Break

Show/Hide will let you see these

CHECK SPELLING AND GRAMMAR

• Review Tab -> Spelling and Grammar

WATERMARK

• A watermark is a text or graphic that displays behind text.

• Often used to display a very light logo for a company, and also frequently used to indicate the status of a document.

• Design-> Watermark

DOCUMENT PRESENTATION

• Change Text Appearance• Non-Breaking Spaces and Hyphens• Highlighting Text• Line Spacing And Justification• Tabs and Indent a Paragraph• Borders and Shading• Bulleting and Numbering• Create Columns

Text FormattingFeatures

Paragraph FormattingFeatures

DOCUMENT PRESENTATION

• Style Properties• Modify Heading Style• Outline View• Insert Pictures• Text Wrap• Picture Styles• Graphic Properties

Styles

Graphical Objects

LINE SPACING

• Let’s click our Line Spacing tool on the Home ribbon and set this to Double Spaced….

INDENTATION

• Go to View: Select Ruler• Adjust where the text has to start in

paragraph.

BULLETS AND NUMBERS

• Highlight text and click the Numbering button

• Try using the Bullets button from the paragraph groups.

CREATING COLUMNS

• To Display data in two or more columns– Go to Page Layout -> Columns (Page Setup

Section)

BORDERS AND SHADING

• Home tab -> Borders arrow -> Borders and Shading

TAB STOPS

• Can be set by clicking them into the ruler . . .

SETTING TAB STOPS

• To create new tabs…• Use Tab Alignment Selector to choose a type• Use Horizontal Ruler to set location• Press [Tab] key to move text to next tab

LEFT TAB

• Create a Left Tab– Insert a few blank lines– Select the left tab symbol– Click to place the tab at 1.5” on the top ruler– Press [Tab] to move over and type your last

name

CENTER TAB

• Create a Center Tab

– Insert blank lines after your last name– Select the center tab symbol– Click to place the tab at 2.5” on the top ruler– Press tab to move over and type your first

name

RIGHT TAB

• Create a Right Tab

– Insert some blank lines after your first name– Select the right tab symbol– Click to place the tab at 4” on the top ruler– Press [Tab] and type Your Major to the left of

the tab

DECIMAL TAB

• Create a Decimal Tab

– Insert some blank lines after Major– Select the decimal tab symbol– Click to place the tab at 5” on the top ruler– Tab as need and type the following on separate

lines:3.14

100.2

32.5

STYLES

• Home ribbon > Styles• You can even modify Styles• Right click “Normal”• Select Modify• Change font to “Arial” and “12”

All text that was in this style has changed!

WORDART

• Insert ribbon > WordArt• Select a style• Enter desired text

PICTURES AND CLIPARTS

• Pictures– Insert ribbon > Picture > Select one > Resize

• Clip Art– Insert ribbon > Clip Art > Select one > Resize

TEXT WRAP

• The way text wraps around an image.• Right click on a picture and go to Wrap

Option or else go to Picture Tools Tab

PICTURE STYLES AND FORMATTING

• Picture styles

Go to Picture Tools Tab -> Picture Styles section• Picture formatting

Right click on picture and select format picture or click

CHAPTER-3

• Collaboration And Research• Set Username and customize the track

Changes Options• Track Document Changes• View, Add, Delete Comments• Accept and Reject Changes• Create and Search for a Source• Bibliography• Create and modify Footnotes

Document Revisions

Research Paper Basics

DOCUMENT REVISIONS

• Change username and track changes options

Go to Review Tab -> Tracking Section and Click on Track Changes (Markup, Balloons)

• View, Add, Delete comments

Example: Select word and write the correct word. Make Sure that Track Changes Option is selected.

• Accept and Reject Changes

One can accept or reject changes made by some other. If accepted, it automatically replaces the correct word or modifications such as styles, font, color etc.

RESEARCH PAPER BASICS

• Create and Search for a sourceWhen writing research papers, You have to add Citations (Note recognizing a source of information or a quoted passage) for your work.

Go to References Tab -> Citations and Bibliography Section

• BibliographyList of works cited or consulted by an author in a document. Choose any one Bibliography Style and insert Bibliography at the end of document.

FOOTNOTES/ ENDNOTES

• Footnotes put a superscripted symbol after a word and place the corresponding reference information at the bottom of that page.

• Endnotes do the same thing, but the information is placed on the last page of the document.

FOOTNOTES/ ENDNOTES

• Click to the right of word you need to enter the footnotes in the list

• References ribbon > Insert Footnote

• Type needed information in the footnote area

Questions ?