Chapter Elections Process Webinar Presentation

Chapter Elections30-Minute Webinar

February 23, 10 am CSTFebruary 24, 2 pm CST

Register by April 1 to save!

2010 Awards of Excellence

This could be you!Submission Deadline:June 4, 2010

For more information and to download submission packages visit: www.ifma.org\events\aoe

Planning to submit this year or sometime soon?Attend an AOE Webinar for tips, advice and best practices

Tuesday, March 9, 2010 – 10 am CDTWednesday, March 10, 2010 – 2 pm CDT

Chapter Election Process• Your Chapter Bylaws

– Ultimate authority on this and any issue related to board operations

– Following the required process protects you and your board

• Robert’s Rules of Order– Staff can help

Who Can Run for Office?• Member in good standing – a member

whose membership is up to date with both IFMA HQ and the chapter at the time of elections and during the entire term of office while elected.

• An officer who has not just completed serving a term in that office.

Chapter Elections• In March:

– Nominating Committee chaired by the most recent past chapter president willing to serve

– Committee chair appoints a minimum of two additional members

– Not all should be chapter board members– Committee should meet and put together the

officer slate

Chapter Elections• In April

– The Nominating Committee Chair presents the slate at a chapter meeting

– This is an important opportunity for the general membership to make nominations from the floor!

Chapter Elections• In May

– Ballot is distributed1. Includes Nominating Committee’s officer slate2. Nominees brought from the floor for each officer

position3. A blank space for write-in candidates for each

officer position– Nominating Committee chooses distribution

method• Electronic is acceptable (unless state laws prohibit)

BallotThe Fiji Chapter of IFMAOfficer ElectionsCandidates

Mary Smith, Chapter President Joe Jones (nominated from the floor) ______________________________ (write-in candidate)

John James, Chapter Vice President __________________________ (write-in candidate)

Jane Jones, Chapter Treasurer __________________ (write-in candidate)

Jim Johnson, Chapter Secretary ______________________ (write-in candidate)

Chapter Elections• Tabulation

– Bylaws require four weeks between distribution and tabulation (counting the votes)

– Nominating Committee determines how to validate and count the ballots

– Tie? Winner decided by “lot” – draw straws, high card, rock-paper-scissors…

– Nominating Committee Chair reports results to the chapter membership

Chapter Elections• Miscellaneous

– Only officers are elected– Directors are appointed by the president– The president-elect should be planning his

board appointments during the election process

– It is up to the president whether committee officers fill the director positions.

Chapter Elections – Final steps

• Notify the new officers• Notify those that win election• Notify the chapter members• Notify IFMA HQ – your Chapter Liaison!!!• Swear-in your officers at the July Chapter

meeting – Oath of Office available

Chapter Elections• Does your chapter have an effective

balloting process?

Chapter Elections• How does your chapter handle succession

management and finding new blood?