Applying for a Job at UW-Madison: The NEW Employment Website and Application Process 1

1

Applying for a Job at UW-Madison: The NEW Employment Website

and Application Process

2

Today’s Agenda

• Introduction and Format

• HR Design Updates

• Overview of the New Employment Website and Process

• Q&A

3

Introduction

Lauren BowersHR Specialist, Senior

Susan BaculikHR Specialist, Advanced

Your Presenters Format• Presentation followed

by Q&A• Please hold your

questions until the end of the presentation

• Please email jlloyd@ohr.wisc.edu for support issues during the webinar

• Video recording of webinar will be available on hrdesign.wisc.edu within 24 hours

4

QuestionsSubmit questions via the Questions panel

5

Open and hide your control panel

Join audio:• Choose “Mic & Speakers” to use VoIP• Choose “Telephone” and dial using the

information provided• Note: Attendees are muted during the

webinar

6

Upcoming HR Design EventsHR Design Campus Info Sessions

Breakout Sessions on: Compensation Policies for University Staff

Layoff Policy for University Staff Applying for a Job at UW-Madison

HR Design Q&A Monday, June 8, 2015

1:30 – 3:30 pm Memorial Union

Sessions in English, Spanish, Hmong, Tibetan and Mandarin Chinese

Tuesday, June 9, 20159 – 11 am

Memorial UnionSessions in English only

Tuesday, June 9, 2015 11 pm – 1 am

HSLCSessions in English, Spanish,

Hmong, Tibetan and Mandarin Chinese

All locations are wheelchair accessible.Schedule with your supervisor if you wish to attend.

Visit hrdesign.wisc.edu for details.

Employee Categories: Currently and After July 1, 2015Currently After July 1, 2015

Faculty FacultyAcademic Staff Academic Staff

Limited Appointment(Administrator)

Limited Appointment(Administrator)

Student Hourly Student Hourly

Student Assistant Student Assistant

Employee-in-Training Post Degree Training

Classified Permanent* University Staff*

Classified Project Fixed-term Finite University Staff

Limited Term Employment Temporary Employment

*Classified permanent employees in positions verified to be exempt from the Fair Labor Standards Act may have the option to move to Academic Staff. See hrdesign.wisc.edu for more information.

8

BackgroundBeginning July 1, 2015, UW-Madison will no longer have access to Wisc.Jobs, the official employment website of Wisconsin State government, where the University’s Classified jobs are listed.

This creates the need for the University to have its own job application process and provides an opportunity to develop an online job application system that meets the University’s unique recruiting and hiring needs.

This system will be used for all University Staff positions, but can also be used for Academic Staff, Faculty and Limited appointee job postings.

Note: today’s webinar is a trip through the new job application process and website. There will be training provided to hiring administrators who need to understand how to manage job postings and applicants within the new system.

9

Custodial Vacancies

After July 1, 2015 custodial recruitments will be managed by the Office of Human Resources, rather than the online application system

Applicants will complete a paper application Paper applications will be

available in multiple languages

10

Overview of Application Process Applicant searches UW employment website If JobApply is available for the selected posting, applicant will

click the Apply Online button (required for University Staff postings)

Applicant sets up an account (login is by email/password) and their profile of contact information

Completes reference form (if requested) Uploads requested documents and/or completes a work history

form (saved with the profile) Submits application

Jobs.Wisc.Edu

Apply Online

The first time you apply for a position you will need to create an account. In order to create an account you will be required to provide the information requested in each of the fields.

Mandatory fields are marked with an asterisk (*).

24

The Applicant Experience

25

The Applicant Experience

26

The Applicant Experience

27

The Applicant Experience

28

The Applicant Experience

Once you submit your application an email will be sent to your email address acknowledging receipt of your application.

29

The Applicant Experience

30

Poll Question

31

Questions?

Please type your questions into the chat window and we will address as many as possible.

If your question isn’t addressed today:

1. Check hrdesign.wisc.edu

2. Email hrdesign@news.wisc.edu

32

Thank You!