1 NEW Integrated Effort Management Tool. Intranet Users Internet Users

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NEW Integrated Effort Management Tool

Intranet Users http://ontime.mahindrasatyam.net

Internet Users https://ontime.mahindrasatyam.net

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Select Regular

Associate option

Enter your Network ID

and Password

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Select Other

Associate option

Enter your Ontime

Login ID and Password

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Menu list is displayed based on the role selected

Associate’s Roles are displayed

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Please select the “Project”, “Sub Project” and “Phase”

Then Click on the “New Task” to get the Tasks and Activities

Please select the “In Time”, “Out Time”, “Shift” and “Location”

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Fill in the Efforts and % of Completion of the effort

Select “Save” to Update, “Submit” to upload and “Delete” to erase the tasks

Note: You can select MULTIPLE phases and the tasks likewise. For Every Phase you have different tasks, but for

every task the activity category remains the same

Note: Please ensure your effort does not exceed your “In Time”

and “Out Time”

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Day Summary lists all the tasks under each phase. If you want to edit the tasks click on

“View/Edit” and do the necessary modifications

Click on “Submit and confirm the tasks.NOTE: Data once submitted cannot be modified.

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Choose Preferred Activities and Tasks from the list of all

Activities and Tasks mapped against you.

Save selected Activities and Tasks. Only these saved

Activities and Tasks will be displayed for filling timesheet in

Activity Mode.

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Please select the “In Time”, “Out Time”, “Shift” and “Location”

Fill the efforts against the tasks

Click on “Save” to Update, “Submit” to Upload Data once submitted cannot be modified

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The “Excel Template” is for associates who are not able to

access Ontime through internet as well as

the intranet. They can fill the timesheet

and send it to On_Time

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Note: The “Web Services” is a self explanatory

“HELP” site to use Ontime

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Click on “Show Holidays” to fill the timesheets for holidays

Click on “View/Edit” to fill the pending timesheets.

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Select “Past Dates” for declaring an actual holiday from the last one month as an “Alternate working

day” for the “To be declared Holiday”

Select “Future Dates” for declaring an actual holiday from the next one month as an “Alternate

working day” for the “To be declared Holiday”

Click on “Submit” Button to raise a Holiday Request

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Click on “Proceed For

Rules” to View the Project Rules

Select the Project, PO Number, From Month, From Year, To Month and To Year

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Click on “Proceed For

Rules” to View the Associate rules

Select the Project, Associate, PO Number, From Month, From Year, To Month and To Year

Click on “Create Rule” to create

or update the Associate Rules

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Select the Dates, Project, Role,

PO Number, Associate

Click on “Go” to View the efforts

Check to Confirm/

UnConfirm

The efforts can be edited

Click on “Submit” to Confirm the efforts

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Select the Dates and Project and click on “Go”

Enter the Reason for Variance, select the Reason and click on “Submit to PBMS” to submit the

project to PBMS for Billing

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Select the Project

To be Closed

If any of Project Closure validations fails the details are displayed here

If all Project Closure validations are successful, Close Project button is

enabled

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Select the Project, Associate, Datesand click on “Go”

Select the timesheetsand click on “Delete”

to raise deletion request

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Select the timesheetsand click on “Transfer” to transfer the efforts

Select the Project, Source PO, Destination PO, Associate, Dates

and click on “Go”

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Select the Project, Associate, Datesand click on “Go”

Select the Worked Asand click on “Edit” to

Edit the efforts

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Select the Project, Associate, Datesand click on “Go”

Select the timesheet date and click on Edit

Edit the efforts

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Select the Projectand click on “Go”

Select the associate ,dates and click on modify to

modify the customer role.

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Select the Project, Associate, Datesand click on “Go”

Select the Shiftand click on “Edit” to

Edit the efforts

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Select the Project, Associate, PO Number,

Dates and click on “Go”

Select the timesheetsand click on “Confirm”

to raise the revert confirmation request

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Select the Dates, Project, Role,

PO Number, Associate and click on “Go”

Enter the Hours for Credit Note

and click on “Submit” to Raise a credit note

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Select the Project for which Associate details needs to be modified

Select the Associate and the new Role/ Reporting

Manager/ Actual Start Date/ Expected Release Date for

modification

Click on Modify to make the changes

effective

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Select the Project and Reporting RM

corresponding to the Associate to be

released

Select the Associate and Exception Type to

be triggered

Click on ‘Release Associate’ to initiate Associate Release

My Reports◦ Associate Effort Snapshot◦ Compliance Dashboard

Project/Circle Reports◦ Effort Reports

Project PO Wise Associate Effort Report Monthly Effort Consolidation

◦ Compliance Reports◦ Rules Reports

Entered Vs Predicted Project Rules Report

Other Reports◦ Pending Confirmation Report◦ Submit To PBMS Report◦ Generic Report

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Select the Dates, Mode of Effort

and click on “Go” to view the efforts of the associates

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Select the Dates, Project and click on “Go” to view

the timesheets pending for Confirmation.

Select the Dates, Project and click on “Go” to check the status of the project at

various levels.

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