Introductory Course

Welcome to the Standardized Welcome to the Standardized Emergency Management System Emergency Management System

(SEMS) (SEMS) Introductory Course for Public Introductory Course for Public

SchoolsSchools

Definition of SEMSDefinition of SEMSPurpose and ScopePurpose and ScopeTerminologyTerminologyFive SEMS LevelsFive SEMS LevelsSEMS Functions & ElementsSEMS Functions & ElementsOperating Requirements For SchoolsOperating Requirements For Schools

Course ContentsCourse Contents

MAJOR COMPONENTS OF MAJOR COMPONENTS OF SEMSSEMS

Incident Command System (ICS)

Multi-Agency Coordination System (MACS)

Master Mutual Aid Agreement

Operational Area Concept (OA)

INCIDENT COMMAND INCIDENT COMMAND SYSTEM (ICS)SYSTEM (ICS)

DEFINITIONDEFINITION

A nationally used standardized on-scene emergency management system specifically designed to allow its user(s) to adopt an integrated organizational structure.

OPERATIONAL AREAOPERATIONAL AREA

DEFINITIONDEFINITION

An intermediate level of the state emergency management organization consisting of the geographical county and all political subdivisions within the county area.

MUTUAL AIDMUTUAL AID

DEFINITIONDEFINITION

Voluntary and reciprocal agreements which provide services, resources and facilities when existing resources prove to be inadequate.

There are several Mutual Aid systems included in the Mutual Aid Program.

California Mutual-Aid is based upon the State’s Master Mutual Aid Agreement.

MULTI / INTER AGENCY MULTI / INTER AGENCY COORDINATION (MAC)COORDINATION (MAC)

DEFINITIONDEFINITIONAgencies working together at any SEMS level to facilitate decisions.

PURPOSE & SCOPEPURPOSE & SCOPE

Of Of

SEMSSEMS

Flow of Information and resourcesFlow of Information and resources

Coordination between responding agenciesCoordination between responding agencies

Rapid mobilization, deployment and Rapid mobilization, deployment and tracking of resources.tracking of resources.

SEMS DEVELOPED TO IMPROVE:SEMS DEVELOPED TO IMPROVE:

SEMS MUST BE USED WHENSEMS MUST BE USED WHEN::

RESPONDING TORESPONDING TOMANAGINGMANAGINGCOORDINATINGCOORDINATING

MULTIPLE AGENCY OR MULTIPLE JURISDICTION

INCIDENTS

AFTERBEFORE DURING

BENEFITS & USES OF BENEFITS & USES OF

SEMS /ICSSEMS /ICS

Legal Basis For SEMSLegal Basis For SEMS

Government Code § 8607Government Code § 8607

INTENT: To Improve Coordination of State & Local Emergency Response in California.

How Do Public Schools Fit into

SEMSSEMS && The California The California Emergency Management Emergency Management

OrganizationOrganization?

Section § 8550 of the Government Section § 8550 of the Government Code defines the "California Code defines the "California Emergency Services Act."Emergency Services Act."

Paragraph (e) states:

………all emergency services functions of this state shall be coordinated as far as possible with the comparable functions of its political subdivisions……to the end that the most effective use may be made of all manpower, resources, and facilities for dealing with any emergency that may occur.

……..any city, city and county, county, district, or other *local governmental agency or public agency authorized by law.”

Government Code §§ 8557(c) defines a “political subdivision” as:

Local Governmental Agency MeansLocal Governmental Agency Means:

. …… any city, city and county, county, county office of education, community college district, school district, or special district.

Government Code §§ 8680.2

LOCAL AGENCIESLOCAL AGENCIES

MUST use SEMS by December 1, 1996 MUST use SEMS by December 1, 1996 or risk loss of State Disaster Assistance or risk loss of State Disaster Assistance Funds for emergency response.Funds for emergency response.

Disaster Service Disaster Service Worker StatusWorker Status

GOVERNMENT CODE §§ 3101 states in part that:

…….."disaster service worker" includes all public employees and all volunteers ….. The term "public employees" includes all persons employed by the state or any county, city, city and county, state agency or public district, excluding aliens legally employed.

§§ 3102 (a) further states that:

All disaster service workers shall, before they enter upon the duties of their employment, take and subscribe to the oath or affirmation required by this chapter.

Standardized Emergency Standardized Emergency

Management System (SEMS)Management System (SEMS) TERMINOLOGYTERMINOLOGY

ICS

FCP IAP

DOC

SEMS IS ONE ACRONYM SEMS IS ONE ACRONYM OF MANYOF MANY

ICS-Incident Command System

IAP-Incident Action Plan

FCP-Field Command Post (Fire, Law)

EOC-Emergency Operations Center (District Office)

DOC-Department Operations Center (School Site)

DEFINITIONDEFINITIONA condition of disaster or extreme peril to the safety of persons or property. Emergencies can be small or large.

EMERGENCYEMERGENCY

EMERGENCY RESPONSE AGENCYEMERGENCY RESPONSE AGENCY

DEFINITIONDEFINITION

Any organization responding to an emergency or providing mutual aid support to an organization whether in the field, at the scene of an incident, or to an emergency operation center

EMERGENCY RESPONSE EMERGENCY RESPONSE PERSONNELPERSONNEL

DEFINITIONDEFINITIONPersonnel involved with an agency’s response to an emergency.

EMERGENCY EMERGENCY OPERATIONS CENTER OPERATIONS CENTER

(EOC)(EOC)

DEFINITIONDEFINITIONA location from which centralized emergency management can be performed. EOC facilities are found at the Local Government (School Districts), Operational Area, Region, and State levels.

School Site School Site Department Operations Center Department Operations Center

(DOC)(DOC)

DEFINITIONDEFINITIONA location from which specific departments/schools may coordinate emergency activities and report information to the EOC.

DOC facilities are found at the Local Government Level.

ALL SEMS DEFINITIONS, TERMS AND PROCEDURES ARE LOCATED IN

THE CALIFORNIA CODE OF THE CALIFORNIA CODE OF REGULATIONS -REGULATIONS -Title 19;

Division 2; Chapter 1; Section 2400-2450

THE CALIFORNIA CODE OF THE CALIFORNIA CODE OF REGULATIONS -REGULATIONS -Title 19;

Division 2; Chapter 1; Section 2400-2450

www.calregs.com

FIVE SEMS FIVE SEMS LEVELSLEVELS

FIVE ORGANIZATIONAL LEVELS FIVE ORGANIZATIONAL LEVELS OF SEMSOF SEMS

FIELD (School site)LOCAL GOVERNMENT (School

District, City, County)OPERATIONAL AREA (County

representing School Districts, Cities,

Special Districts)REGIONSTATE

ORDER OF COORDINATION

(Chain of Command)

FIELD LEVEL:FIELD LEVEL:

INVOLVES:INVOLVES:Utilizes the Incident Command System.Tactical on-scene response.Establish and maintain Incident Command

Post as required.Requests support from the Local Government

EOC.

(Fire, Law, EMS, Public Works…….)

LOCAL GOVERNMENT LOCAL GOVERNMENT LEVELLEVEL::

INVOLVES:INVOLVES:City, County, County Office of Education, Community College District, School District or Special District Emergency Management Teams.

Establish & maintain EOCs & DOCs.Implement Local Emergency Plans.Requests support from the Operational Area.

OPERATIONAL AREA LEVEL:OPERATIONAL AREA LEVEL:

INVOLVES:INVOLVES:The County and ALL political sub-divisions.Coordinating information, resources and priorities

among all local governments.Brokering resources within the Operational Area.Functioning as the intermediate level between the

Region and Local Government.

ORANGE COUNTY SHERIFF’S EMERGENCY MANAGEMENT

ORANGE COUNTY EMERGENCY MANAGEMENT ORGANIZATION

Schools Committee

OCEMOOCEMOOrange County Emergency Management Orange County Emergency Management

OrganizationOrganization

Consists of the following

Orange County jurisdictions:

33 Cities

34 School Districts

37 Special Districts

6 Approved Members

Coordination between Operational Areas in each Mutual Aid Region.

Coordination between Operational Area and State Level.

Coordinating overall State Agency Support within the Region.

THE REGION LEVEL THE REGION LEVEL

SouthernRegion

InlandRegion

CoastalRegion

Is Tasked With:

Los Alamitos, CALos Alamitos, CA

CA OFFICE OF CA OFFICE OF EMERGENCY SERVICES EMERGENCY SERVICES

(SOUTHERN REGION)(SOUTHERN REGION)

www.oes.ca.gov.

STATE LEVEL STATE LEVEL

Coordinate support between Administrative Regions as required.

Act as the initial point of communication and coordination between California and the Federal Response System.

Will:Will:

SEMS SEMS FUNCTIONSFUNCTIONS

& &

ELEMENTSELEMENTS

O P E R A T IO N S P L A N N IN G&

IN T E L L IG E N C E

L O G IS T IC S F IN A N C E&

A D M IN IS T R A T IO N

C O M M A N D /M A N A G E M E N T

THE FIVE ICS FUNCTIONSTHE FIVE ICS FUNCTIONS

….ARE REQUIRED AT ALL SEMS LEVELS

COMMAND/ MANAGEMENT:COMMAND/ MANAGEMENT:

COMMAND

(School Site-DOC)

MANAGEMENT

(District EOC)

OVERALL RESPONSIBILITY

FOR ALL INCIDENTACTIVITY ON SITE

ESTABLISHES ANDIMPLEMENTS DISTRICT

POLICY. MANAGES ALL

JURISDICTIONALACTIVITIES

OPERATIONS:OPERATIONS:

FIELD OPERATIONS(School Site-DOC)

EOC OPERATIONS

(District EOC)

DIRECTS THETACTICAL RESPONSE

OF ALL INCIDENT OPERATIONS ON SITE

COORDINATESALL DISTRICT

OPERATIONS INSUPPORT OF THE

RESPONSE

PLANNING / INTELLIGENCE:PLANNING / INTELLIGENCE:

COLLECTS, PROCESSES AND

DOCUMENTS INFORMATION AT

THAT SITE FOR USE ON THE INCIDENT

COLLECTS, ANALYZES, PROCESSES, AND

DOCUMENTSINFORMATION FOR

USE IN JURISDICTION -WIDE PLANNING.

PLANNING/ INTELLIGENCE

(School Site-DOC)

PLANNING / INTELLIGENCE

(District EOC)

LOGISTICS:LOGISTICS:

PROVIDES SERVICES,PERSONNEL ANDEQUIPMENT IN

SUPPORT OF THEINCIDENTS ON SITE

PROVIDES SERVICES,PERSONNEL,

EQUIPMENT, ANDFACILITIES IN

SUPPORTOF ALL DISTRICT

OPERATIONS

LOGISTICS(School Site-DOC)

LOGISTICS(District EOC)

FINANCE ADMINISTRATION:FINANCE ADMINISTRATION:

PROVIDES FINANCIAL

ACCOUNTING AND COST CONTROL AT

INCIDENT SITE

OVERALL RESPONSIBILITY FOR FISCAL ACCOUNTING,

COMPENSATION & CLAIMS,

AND FOR DISTRICT’SDISASTER SURVEY

REPORT

FINANCE/ADMIN.

(School Site-DOC)

FINANCE/ADMIN.

(District EOC)

District Emergency Operations District Emergency Operations Center (EOC) StructureCenter (EOC) Structure

LOCAL GOVERNMENT RESPONSE LEVEL

SCHOOL BOARD

ADMIN. POLICY GROUP

MANAGEMENTDISTRICT EOC

OPERATIONSPLANNING

&INTELLIGENCE

LOGISTICSFINANCE

&ADMINISTRATION

P.I.O.

School Site Organizational StructureSchool Site Organizational Structure

(Department Operations Center)(Department Operations Center)

Field Level Response

SCHOOL INCIDENT COMMANDER

OPERATIONSPLANNING

&INTELLIGENCE

LOGISTICSFINANCE

&ADMINISTRATION

P.I.O.

ELEMENTS OF SEMSELEMENTS OF SEMS

COMMON TERMS

FLEXIBILITY

MANAGEMENT BY OBJECTIVES

HIERARCHY

ACTION PLANNING

COMMON TERMINOLOGY:COMMON TERMINOLOGY:

Organizational Structure and FunctionsPosition TitlesFacilitiesResources

ORGANIZATIONAL FLEXIBILITY:ORGANIZATIONAL FLEXIBILITY:

O P E R A T IO N S P L A N N IN G&

IN T E L L IG E N C E

L O G IS T IC S F IN A N C E&

A D M IN IS T R A T IO N

P u b lic In fo rm a tio n O fficer(P IO )

M A N A G E M E N T

Only activate the branches that you need.

CONSISTENT HEIRARCHYCONSISTENT HEIRARCHY

Appropriate supervision ratio (Span of Control)

3 to 7 personnel per supervisor

Clear organizational lines of authority

(Chain of Command).

MANAGEMENT BY OBJECTIVES:MANAGEMENT BY OBJECTIVES:

Measurable & Attainable Objectives.Identified Time-Frames (Operational

Period).

ACTION PLANNING:ACTION PLANNING:

Conducted at the Incident (School Site). Conducted in the EOC (District).

Used To: Identify Objectives and Actions for functions and

branches. Estimate completion time or Operational Periods.

Primary Responsibility of the Planning & Intelligence Branch.

Operating Operating Requirements and Requirements and Recommendations Recommendations

for Schoolsfor Schools

SEMS MUST BE USEDSEMS MUST BE USED::

Whenever your School Site-Department Operation Center (DOCDOC) is activated.

Whenever your District Emergency Operations Center (EOCEOC) is activated.

When a Local Emergency is proclaimed.

Whenever your School Site-Department Operation Center (DOCDOC) is activated.

Whenever your District Emergency Operations Center (EOCEOC) is activated.

When a Local Emergency is proclaimed.

OTHER SEMS REQUIREMENTSOTHER SEMS REQUIREMENTS:

When a District activates their Emergency Operations Center they must establish communications between the EOC and all affected school sites.

Must operate under the Operational Area concept.

Local Authority always remains in charge.

Must submit an after-action report within 90 days of the close of the incident causing the emergency response.

SCHOOLS ROLE IN THE SCHOOLS ROLE IN THE EMERGENCY ORGANIZATIONEMERGENCY ORGANIZATION

Care & Shelter of Students

Schools will need to provide shelter, meals and health care until students are released to an

appropriate adult.

PRIMARY ROLE:PRIMARY ROLE:

SCHOOLS ROLE IN THE SCHOOLS ROLE IN THE EMERGENCY ORGANIZATIONEMERGENCY ORGANIZATION

Care & Shelter of General Public

The Red Cross may assume responsibility for the care and shelter of disaster victims from

areas surrounding the school site.

SECONDARY ROLE:SECONDARY ROLE:

SCHOOL PRIORITIES SCHOOL PRIORITIES IMMEDIATELY AFTER A IMMEDIATELY AFTER A

DISASTER:DISASTER:

Evacuation

Search and Rescue

Treat the injured

Deal with fires

Shut off utilities, if necessary

Care for students

Release students to parents

BEYOND THE KATZ BILLBEYOND THE KATZ BILL

School Districts & School Sites MUST:

Establish an emergency management structure according to the Standardized Emergency Management System.

Use SEMS and ICS to be eligible for state funding of response related personnel costs.

Prepare disaster plans that outline school site emergency procedures using the Incident Command System (ICS).

School Districts MUSTSchool Districts MUST:

Ensure a District EOC is established and that designated personnel are trained to staff it.

Have a Care and Shelter section in their Disaster Plan.

Interface with the local government(s) that surround them.

WHERE DO WE START?WHERE DO WE START?

Re-write Disaster Plans to reflect ICS and SEMS

Set-up staff in-services to train your response teams in the proper skills and procedures, including ICS and SEMS.

Schedule a series of exercises to test different portions of your Disaster Plan.

Establish and maintain a communications link with your cities.

““EMERGENCY RESPONSE EMERGENCY RESPONSE PERSONNEL”PERSONNEL”

Must meet and maintain the minimum training competencies from the CA Office of Emergency Services’ Approved Course

of Instruction (ACI).

TRAININGTRAINING

TRAINING PLANSTRAINING PLANS::

Mandated SEMS Training.

Based upon assigned emergency management roles.

• OrientationOrientation (All Employees)

• Field CourseField Course (Field Responders)

• Emergency Operations CenterEmergency Operations Center (EOC Staff) Specific Section Training

• Executive CourseExecutive Course (Senior District Administrators)

TRAINING FOR TRAINING FOR SCHOOLSSCHOOLS

Orientation SeminarsOrientation Seminars

Tabletop ExercisesTabletop Exercises

Functional ExercisesFunctional Exercises

Full Scale ExercisesFull Scale Exercises

Have we given you enough to think about?

……Heck yes!!!!

We hope we leave you with We hope we leave you with something else as well:something else as well:

KNOWLEDGE…KNOWLEDGE…

A STARTING POINT!A STARTING POINT!

…….is the KEY!!!.is the KEY!!!

Thank You for Thank You for AttendingAttending