AIESEC Stockhom Induction day (1) 2014

Arnaud Heroult, Grace Lundgen, Andreea PanaAna Tasic, Sarah Tehranian

INDUCTION DAY 1

Today’s schedule

• GTKEO• THE AIESEC WAY• AIESEC history• Discussion (Q&A)• Break• Department descriptions and

positions• Mingle

What is AIESEC

“AIESEC is a global, non - political, independent, not-for- profitorganization run by students and recent graduates of

institutions of higher education.

Its members are interested in world issues, leadership and management.

AIESEC does not discriminate on the basis of race, color,gender, sexual orientation, creed, religion, national, ethnic or

social origin.”

What We Envision:

Humankind’s

Potential.

Peace & fulfilment of

Our Impact

Our international platform ENABLES young people to explore and develop their

LEADERSHIP potential for them to have positive impact on society.

The Way we do itAIESEC provides its members with an

integrated development experience

comprised of (1) Leadership Opportunities within the

organization (2) International Internships across our

network (3) Participation in a Global Learning

Environment.

WE AIM TO DELIVER THE HIGHEST QUALITY PERFORMANCE IN EVERYTHING WE DO. THROUGH CREATIVITY AND INNOVATION WE SEEK TO CONTINUOUSLY IMPROVE.

Striving for Excellence

WE ACT IN A WAY THAT IS SUSTAINABLE FOR OUR ORGANIZATION AND SOCIETY. OUR DECISIONS TAKE IN ACCOUNT THE NEEDS OF OUR FUTURE GENERATIONS.

Acting sustainably

WE SEEK TO LEARN FROM DIFFERENT WAYS OF LIFE AND OPINIONS REPRESENTED IN OUR MULTICULTURAL ENVIRONMENT. WE RESPECT AND ACTIVELY ENCOURAGE THE CONTRIBUTION OF EVERY INDIVIDUAL.

Living diversity

WE LEAD BY EXAMPLE AND INSPIRE LEADERSHIP THROUGH OUR ACTIVITIES. WE TAKE FULL RESPONSIBILITY FOR DEVELOPING THE POTENTIAL OF PEOPLE.

Activating leadership

WE ARE CONSISTENT AND TRANSPARENT IN OUR DECISIONS AND ACTIONS. WE FULFILL OUR COMMITMENTS AND CONDUCT OURSELVES IN A WAY THAT IS TRUE TO OUR IDEALS.

Demonstrating integrity

WE CREATE A DYNAMIC ENVIRONMENT BY ACTIVE AND ENTHUSIASTIC PARTICIPATION OF INDIVIDUALS. WE ENJOY BEING INVOLVED IN AIESEC

Enjoying participation

The AIESEC experience

Experiential Leadership Development Programmes

Demonstrating Integrity

Striving for Excellence

Living Diversity

Enjoying Participation

Activating Leadership

Acting Sustainably

1. OGX

2. ICX

3. ER

4. Comm

5. F

6. TM

Meet VPs and Department

• Promotion• Selection• Exchange Participant

management– Matching!

… gain customer service and project management skills

… constantly meet new people, which will give them new friends and a widened network

… be expected to take a lot of responsibility and initiatives

… challenge themselves and develop the skills they want to improve

… be taking on leadership roles … see a clear link between the work they put in and

the results in the Local committee

• Raising internships• Matching exchange participants• Realizing internships• The role of the ICX team is two-fold: on one

hand they handle relations with companies, cooperating with them in order to create internship positions for students coming from abroad. On the other hand, they select candidates for local internship positions, and provide care for students who are selected for such internships.

• Sales skills• Networking skills• Customer service• Company contactsMain Responsibilities:• Raising and matching TN's (recruit companies in

Stockholm to host interns)• Preparation after matching TN (documentation for

companies)• Evaluation of TN's (receive and provide feedback to

companies)• Integration and management of incoming exchange

• VP• 3 Sales Managers• Talent Recruiter• Realisation Manager

External Relations

What is External Relations in AIESEC Stockholm?

The ER department is in charge of creating collaborations and partnerships between AIESEC Stockholm and other student organizations, universities and companies. This gives AIESEC Stockholm the possibility to organize events and promote the available internships by raising brand awareness.· Innovation daysWe have a free hand and endless possibilities to create other events. A good idea is never ignored and if one of you comes up with the idea, you will be the project manager for it and I will support you all the way.Failure is not your enemy! Failure is your friend. Learn to fail and learn from your mistakes, that’s why you are here. Don’t play it safe because playing it safe is your true enemy.

External Relations

The characteristics of External Relations (ER) in AIESEC StockholmTriple C:· Communication· Connection· CooperationBy addressing these aspects we will be successful in our activities.

Available positions in External Relations

· ER Assistant· Event Manager· Event Manager Assistant

We are now at a level where we have to develop ourselves for the business world. We all need to be ready to face real obstacles and rise above them. This way, we offer every team member the possibility to overcome these obstacles the way they feel that is right.Of course, we will all be in close contact with each other, but during busy times, this is how the information flow will go. Even so, meetings will be held every week and you can always contact me at any time no matter what. I will always be there to help you!

Assistant VP:· Helps VP when he/she is unable to attend/organize events· Is responsible for informing members on their tasks after he/she is informed by the VP on those tasks· Will constantly keep in touch with the VP· Acts as a VP and is allowed access to the e-mail in case the VP is away.· Swedish is an advantage

Event Manager:· Represents the backbone of the ER department’s activities.· He/she will be in charge of the actual organization of the event.· Guided by the VP and Assistant VP, the Event Manager will ensure the venue of the conferences, the food, drinks and other materials that are needed.· The Event Manager must speak to either the VP or Assistant VP before making a decision.

Event Manager Assistant:· Helps the EM when he/she is unable to attend/organize events· Acts as an EM when the EM is away· Will be guided mainly by the EM in the tasks that he/she has

…Develop an UNIQUE profile!Create content, be analytical, use digital systems, do create designs,

work on various campaigns and teamworking within one team!

… You can specialize yourself or built up overall

knowledge of the communication field

… Fully supporting other departments while

working towards AIESEC’s core activities

• Design Team Managers:

Creating visual support for the product marketing of OGX, ICX and ER.

Create posters, adding labels, logos, texts on pictures.

Work closely with Local Platform Managers.

The photography and video editing skill would be a bonus and very much appreciated but not necessary.

• Product Marketing Managers:

Face-to-face communication with students at the time of campaigns.

No campaign this team will: 1. promote the recognition of AIESEC Stockholm through the given channels 2.

Constant communication with other departments to discover their current needs for advertisement.

• Local Platforms/Social Media Managers:

Updates on social media, local platform maintenance and presence on the web.

Blogging, Facebook, newsletters, platform maintenance (AIESEC, twitter, Linkedin) and website management.

• Communication Assistant:

Coordination between the three other teams and reports to the VPC. Namely: follow ups, reminders, checking the

flow of updates on our many different online platforms.

In close contact with VPC and report the problems and updates each month.

Help VPC at times of photo shooting and filming, the relevant knowledge of photography is appreciated but not

necessary.

Communication

Talent planning

Recruiting new members

Education and training

Talent tracking & pipeline management

The department of Talent Management is responsible for all human resources processes at AIESEC Stockholm.

Main Responsibilities:

Ensure members Motivation & Enjoyment Members Recruitment, selection, allocation, re-allocation Organize Meetings Member training & development Ensure Performance & Goal tracking

Planning and prioritizing skills

Time management skills

Facilitation skills

Team management skills

Big network of interesting individuals

Team:

VPHR managerTraining&development manager

Finance

• Budget management• Calculating return of investment• Fundraising• Grant Writing

Once an AIESECer,

Always an AIESECer.