Parent meeting 5.26.11 by hanna

PEOPLE TO PEOPLE AMBASSADOR PROGRAMS

Parent’s MeetingMay 26, 2001

Travel-ready and Gung-ho!

Agenda1. Welcome 2. Phone Tree3. Bon Voyage Picnic4. “Mail Call” and Homesickness5. Discipline6. At the Airport7. Staying Healthy8. Hotel Safety9. Money Matters10. Packing and Unpacking11. Phones, phone calls and electronics

Phone Tree

• Passing this around on a clip board now.

• Please share two numbers.• Finished phone tree will be

shared at Bon Voyage Picnic• Leaders will call contact parent

when we land. • Phone tree calls will be used for

emergencies, otherwise, leaders will call parents directly.

Bon Voyage PicnicSaturday, June 18 from 2 to 4pm

Location:Lisa and Ralph Stoll’s Farm6212 Coal Bank Rd., Marshallville,OH 44645330-683-0300

Bon Voyage PicnicSaturday, June 18 from 2 to 4pm• Clip board is being passed around to sign up for a food item to bring. • 27 families will attend.• Need:

– Covered dish– Desserts– Beverages– Plates, napkins, cutlery– Chairs?? – Footballs, corn hole, etc.

Bon Voyage PicnicSaturday, June 18 from 2 to 4pm• Students will bring packed luggage as if

leaving for Paris the day of the picnic.

– Luggage: l + w + h = 54 in or less and have wheels

– Weight: 45 lbs or less• Leave room for souvenirs!

– Carry on: School-size backpack

Discipline

• Please refer to your child’s Success Contract.

• Verbal warning• Sit out of free time activity• Collect phone call home• Referral to Program Office

Discipline

• No horse-play• Leaders stand in as “parents” while

abroad• Laws in other countries are not the

same as in USA• Leaders’ job is to keep everyone safe

and rules are part of that

“Mail Call” and HomesicknessThe purpose of Mail Call is to help avoid homesickness.Please bring THREE cards addressed to your child to be included in our delegation “Mail Call” to be passed out throughout the program.

Please include:Child’s First and Last nameNumber envelopes 1, 2, 3 in order to be deliveredAll three must fit inside a 1 gal Ziplock (regular card envelope is best)Due at Bon Voyage Picnic

“Mail Call” and Homesickness

• Keep letters upbeat.• You may put US money

in last envelope for plane ride home.

• Pictures and notes from siblings and grandparents are great, too!

“Mail Call” and Homesickness

• Parents ARE NOT ALLOWED TO CRY ON THE PHONE!!!

• If your child calls home and is upset, your first question should be, “Have you talked to your Leader about this?”

• It’s best for delegates to call home during our morning hours. It’s convenient for everyone, and not during bed time when students are tired and more likely to be weepy.

Departure DaySunday, June 26 at Noon

• Bring Ambassador in uniform, suitcase, backpack to Cleve-Hopk Intl. Airport.

• Park in “short term parking”.

• Meet Jill and Susan in Baggage Claim down stairs.


• As students come in Jill and Susan will escort small groups at a time to check in their large piece of luggage upstairs, while parents wait for their child holding their carry-on/backpack down stairs.


• Once all students have checked their bags, we’ll say our good-byes and the delegation will continue through security where our adventure begins.

• Students will have assigned seats on the plane, however we will be seated as a group.

Return DaySaturday, July 9 at 9:45 pm

• Susan will be in touch through the Phone Tree how our flight is progressing; on time, etc.

• Be back at Cleve Hopk Airport Saturday Night to welcome your child home!

Return DaySaturday, July 9 at 9:45 pm

• When you pick up your child, don’t forget to get his or her passport, too!

Staying Healthy

• Be well hydrated the day before the flight!• Have a refillable water bottle labeled with child’s name to

fit on to backpack.• For every glass of pop, drink a glass of water. (Carbonated

drinks dehydrate you!)

Staying Healthy

• First symptom of dehydration is headache• Second is tummy ache• Then you sweat and don’t feel well at all• And then you barf

Staying HealthyThis is what your child will have to eat…












Hotel Safety• Once you are sent to your room at the end of the

day, you shut and lock the door and do not come out until breakfast.

• Room checks will be done nightly by leaders. All students will be seen by at least one leader.

• Always have your journal with you.• Know who has your room key and lock your door

when you leave your room.

Hotel Safety• Always ask “Who is it?” before opening the door.• Do not open your door to anyone but roommates

and Leaders.• Always use the peep-hole.• Report issues to your leaders.• Write down the room numbers of your leaders

each new place you stay.• Write down the emergency meeting place outside

the hotel in case there is a fire alarm.

Money Matters

• $20 US for plane ride to Paris• $20 US for plane ride home• P2P suggests $20 US per day• Don’t carry all of your money

in one place• Make a budget before you go

Money Matters

• VISA debit cards work best– Ask your bank– SIGN your card – Put your first and last name on

the front of your card with a permanent marker

– Know how to use it at an ATM

Packing & Unpacking

• Why do we need this?– Please refer to your

packing list

Packing & Unpacking

Phones, Phone Calls & Electronics

• Do not bring what you cannot afford to lose

• Do not share phones• Phones, travel alarm clocks,

cameras, and iPod/music player are all that are permitted

• No electronic games


• All of these items are considered a privilege. They may be taken if abused and not returned until bedtime. (We will not take a camera.)

• Many electronics are “isolating”. We are on this mission to get your parents’ moneys worth out of this program and to encourage all of you to interact with each other.


• Phone calls should be kept to a minimum.

• No news is good news!• Phone calls can intensify homesickness• The leaders are not experts of your

child’s phone.

On the Road

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