AIESEC in EthiopiaAFRO Exchange Leadership Development Seminar 2013Bid

Content:

- MC Motivation Letter for Bidding - Introduction to AIESEC in Ethiopia- Benefits- Addis Ababa – Information- How to get to Addis Ababa & Visa- Proposed Sites for AFROXLDS 2013- Proposed Dates & Fee for AFROXLDS 2013- Opening Ceremony, Gala Dinner, Ethiopian Night- Congress Committee- ER Plan- Study Tour- Media and Visibility Plan- Appendix

Dear African GN Plenary,

With this letter I am proud to introduce you AIESEC in Ethiopia bidding to be the hosting country of AFROXLDS 2013.

Since the beginning of this term 2011-2012 a team of 5 individual from 4 different countries has worked together just following the dream to make AIESEC a reality in this country.We have faced challenges, unexpected circumstances but also moments of happiness, successes and celebration. We feel that this is the moment to move AIESEC in Ethiopia one step forward towards being a role modelling entity for the network. We are envisioning our country to become an hub of innovation, where everything can happen. Our members are motivated and innovative. AIESEC in Ethiopia wants to set a benchmark for the all world to showcase stories of youth and promote a culture according to which “is kind of fun to do the impossible”.

Despite of the recent enormous economic growth of the last 10 years, which has seen Ethiopia to be the 5th fastest growing economy in the world from 2001 and the 3rd fastest growing economy forecasted for the next 4 years, Ethiopia is still a 3rd world country, where 65% of the population lives under the poverty line.Many social issue are affecting the country, specially in the countryside and in the regions out of the capital city.

AIESEC in Ethiopia can play a crucial role in supporting the development of the county by developing young responsible globally minded leaders.We believe the best way to link all these would be to engage as many youth in volunteering activities to live team experiences in a international contest and in an international environment.

With this Conference we want to re-BRAND the image of Ethiopia in the world starting from Africa to show to 250 young leaders the potential of our land and attract them to partner with us for the development of Ethiopian Students and Recent Graduates to become the future of the country.

For all the above mentioned reasons, I am glad to welcome you to read the bidding of AIESEC in Ethiopia to be the host of AFRO Exchange Leadership Development Seminar 2013.

Elena GaffuriniPresident OE AIESEC in Ethiopia 2011.2012Elena.gaffurini@aiesec.net

INTRODUCTION TO AIESEC in Ethiopia

History

AIESEC in Ethiopia was founded in 2008 by a cooperation between AIESEC Italy and KPMG Italy, with the support of gtz

and various AIESEC Alumni from the AIESEC International Network in Ethiopia. AIESEC began official operations in

Ethiopia in 2011, after being recognized and registered as an Ethiopian Society under the Ministry of Justice, Agency of

charities and society. AIESEC in Ethiopia is now active in four faculties of Addis Ababa University and Unity University

(private university) all located in different parts of the city of Addis Ababa. AIESEC in Ethiopia has a great BOA comprising of

Deans of both Universities as well former Alumni of AIESEC (from Germany and Italy) who are closely consulting, advising,

and supporting AIESEC in Ethiopia to offer to students unique opportunities in integrated international professional and

leadership experience which are parallel to their career path.

Ethiopia

Ethiopia is a developing country located in the North-eastern point of Africa and just like any other third world country is be

wielded by various challenges. Among these challenges, Ethiopia is the only recognized country in Africa which has never

seen colonial rule. Being the seat of the African Union and the Africa Head Quarters of the United Nations, Ethiopia serves as

the networking hub that AIESEC Africa will accelerate relations with international communities and global institutions.

BENEFITS of HOSTING AFROXLDS 2013 in Ethiopia to:

AIESEC:

Position AIESEC towards to the United Nations and African Union Commission as first choice partner in youth leadership:

Given our planned delivery of activities (find attached documents), many international organizations will have the

opportunity to see live, African Youth undertaking activities and learning to grow their own continent and the world at large

“AIESEC spearheading youth engagement across the globe”

AIESEC in AFRICA:

Expose the unique Ethiopian Culture:

Ethiopia is a country with over 80 different tribes and groups possessing a rich culture so diverse that every region of the

country has something unique to display.

Open discussion on Regional Partnerships with AU, UN, ILO, World Bank

Being the networking hub of Africa with the head quarters of most important world organizations, hosting AfroXLDS in

Ethiopia will bring to one platform dignitaries who will contribute to the initiation of strategies, development partnerships

and learning experiences for every person participating in this conference.

Close Communication with other AIESEC African Countries:

Since the main purpose of the X Pros conferences is to unify AIESEC Entities, the organization of Afro X 2013 in Ethiopia

will particularly enjoin other AIESEC Africa entities. Given the current growth pattern of AIESEC Ethiopia in TMP, TLP and

Exchange, we will be showcased as a good case practice for the network recognizing the importance of valuing each type

of stakeholder we have (Students, Members, Universities, BOA, Partners) in accelerated growth.

AIESEC in Ethiopia:

- Position AIESEC within the AIESEC network for exchange growth (ICX/OGX)

- Increase TMP and TLP for Ethiopia

- Entrench the development of AIESEC in Ethiopia for the next decade.

ADDIS ABABA - INFORMATIONSAddis Ababa (sometimes spelled Addis Abeba, the spelling used by the official Ethiopian Mapping Authority) is the capital city of Ethiopia.It is the largest city in Ethiopia, with a population of 3,384,569 according to the 2007 population census.The city is located 2300 meters above the sea, which is granting it a very good subtropical highland climate.The temperature goes from 12° to 30° every day almost all year long.

It is where the African Union and United Nations Economic Commission for Africa are based. Addis Ababa is therefore often referred to as "the political capital of Africa", due to its historical, diplomatic and political significance for the Continent. Just the 28th of January 2012 the new headquarter of African Union has been opened in Addis.Thanks to its history, Addis Ababa is the 3rd city in the world for number of embasises and diplomatic centers, right behind New York City and Geneve. .

The city is populated by people from different regions of Ethiopia – the country has as many as 80 nationalities speaking 80 languages and belonging to a wide variety of religious communities. Almost 40% of the population of the city and of the country is Christian Ortodox, 30% Muslim and the rest belongs to other Christian churches or other religion, as Rastafari, Bahai.

The fossilized skeleton, and a plaster replica of the early hominid Lucy (known in Ethiopia as Dinkinesh) is preserved at the Ethiopian National Museum in Addis Ababa. Meskel Square is one of the noted squares in the city and is the site for the annual Meskel at the end of September annually when thousands gather in celebration.

In the Merkato district, which happens to be the largest open market in Africa, is the impressive The Grand Anwar Mosque, the biggest mosque in Ethiopia. A few meters to the southwest of the Anwar Mosque is the Raguel Church. The Roman Catholic Cathedral of the Holy Family is also in the Merkato district. Near Bole International Airport is the new Medhane Alem (Savior of the World) Cathedral, which is the second largest in Africa.

HOW TO GET TO ADDIS ABABA

Bole International Airport serves as the main international point to the country.It's situated in the centre of the city and can be reached by taxi, minibus and private cars.

The main flying company in Ethiopia is Ethiopian Airlines. The company has recently joined Star Alliance Group and is already sponsoring AIESEC and AFROXLDS 2012 to Mozambique by giving 25%+ discounts to AIESECers travelling.

The company currently serves the all Africa and is striving to become the biggest air flight company of the continent by increasing its fleet and the frequency of the flights.

Due to instability of the neighbouring countries to Ethiopia [South Sudan, Somalia, Eritrea] and some independency movements at the border between Ethiopia and Kenya is strongly advised to travel to the country by plane and not with any other mean.

VISA

Except Kenya and Djibouti nationals, visas are required for all visitors to Ethiopia. Visitors should obtain a visa from an Ethiopian Embassy or Consulates before departure.

TOURIST VISA ON ARRIVAL

Tourist visa, can be issued for three months on arrival at Bole International Airport for nationals and residents of the following countries: Argentina, Australia, Austria, Belgium, Brazil, Canada, China, Czech Republic, Denmark, Finland, France, Germany, Greece, India, Ireland, Israel, Italy, Japan, Kuwait, Luxembourg, Mexico, the Netherlands, New Zealand, Norway, Democratic people's Republic of Korea (northern Korea), Poland, Portugal, Republic of Korea (south Korea), the Russian Federation, Slovakia, South Africa, Spain, Sweden, Switzerland, Taiwan, United Kingdom, United States of America.

PROPOSED SITE - 1st OPTION: AKAKI CAMPUS

Akaki Campus is the new and re-designed campus of Addis Ababa University.The campus is managed by Addis Ababa University in partnership with University of South Africa. It serves as the main Research and Phd centre of the Country.

It is equipped with all the infrastructure needed to welcome international guests coming in the country for Academic purposes and visits.In the next year might start serve as a Hotel too.

It is located 25 Km from Bole Airport and from the city centre.It can be reached by minibus, taxi, private car and by University Bus provided on purpose.

The campus is composed of:28 1st class rooms which could host up to 4 delegates22 guest rooms which could host up to 4 delegates

Smaller Rooms for session for 30 to 50 delegates are available in the campus next to the plenary.

The Conference Room designed for 500 delegates already equipped with LCD projector; movable microphone, stereo system.

All the venue has wireless network accessible through password given to the students and guests of the campus.

PROPOSED SITE - 2nd t OPTION: Wade Shebelle Hotel"A Window to the Panorama of Addis Ababa life"

Link to website: here

One of the top-class hotel, located in the heart of the capital, Addis Ababa. The Hotel is placed in Mexico Square, 15 minutes away from Bole Airport.

110 high-class modern spacious rooms with commanding views which could host up to 200 delegates. The rooms are provided with 24 hours satellite TV service with different channels. The hotel could provide 24 hours room Service.

The restaurant can prepare national and international cuisines.Moreover, in the internal garden which separate the main hotel from the plenary there's a bar for breaks and relax.

Ideally situated for functions, meetings, seminars, parties, and other special occasions having a big plenary which can host up to 350 delegates.In case of meetings, the hotel provides LCD Projector, Mobile microphone, sound system, white board. Wireless connection is available in the hotel in the bar, lobby and business centre.

Additional guest services include shops, EAL ticket office, rent a car, travel agent, post office, Bank,Gym.

PROPOSED FEE and DATES

Fee: 150 USD

Dates: 25th - 31st March 2013

SPECIAL EVENTSGRAND OPENING:Youth to No Profit – GCDP Fair – Global VillageGiven the primary role of Ethiopia and Addis Ababa as Diplomatic Center for Africa, we would be glad to host our Grand Opening of AFROXLDS in United Nations Conference Hall in order to bring more then 400 African Student Leaders of AIESEC in their countries in the most important diplomatic centre of their continent.The event will gather together representative of AIESEC countries and over 200 leaders of other youth organizations who will be invited to subscribe to it. Please find the agenda of the day attached to the bid.

ETHIOPIAN NIGHT:INTERCONTINENTAL HOTEL ADDIS ABABA

GALA DINNER:HILTON HOTEL ADDIS ABABA

CONGRESS COMMITTEE: HR PLAN AND STRUCTURE

CCP

CCVP EXTERNAL

RELATIONS

CCVP INFORMATION

SYSTEM

CCVP SPECIAL EVENTS

CCVP FINANCE

CCVPLOGISTIC

CCVPDELEGATESERVICING

HR Plan:We envision this conference to be a unique opportunity for our members to showcase their country and to gain event and conference management skills.Considering the current reality in AIESEC in Ethiopia, we see the value of having one of the current MCVP standing for the position of CCP [Please refer to the letter in attach.]Anyway, we will have a selection process for all the positions opened and promoted to national youth and members as well as to internationals that will look as follow:April – May 2012: Promotion of CC positionsEnd May 2012: Selection CCP June 2012: Selection of CC TeamJuly 2012 2nd round Selection CC TeamSeptember 2012: 3rd round selection CC Team – focus on recruiting local students with event management and media relations experience

The core CC team will be responsible to evaluate if and how many part-time positions to add in to the team. This positions would be covered by Ethiopians and would not require any salary rather then reimbursement of expenses as per each TMP/TLP member.

CCP, CCVP ER, CCVP IM, CCVP Events, CCVPF will start working in August 2012CCVP Logistic and CCVP Delegate Servicing will start in October 2012

FUNDRAISING AND PACKAGES

STUDY TOUR

1) Addis Ababa Tour2 Days50 $

3) Harar & Awash National Park2 days70$

2) Awassa Lake2 Days70 $

MEDIA and VISIBILITY PLAN

PUBLIC RELATIONS:We will work together with our partners and supporters' PR offices to position the conference in the best way possible in the National and International environment to capitalize on this event to give to Ethiopia as a Country a unique visibility and branding positioning.

SOCIAL MEDIA:1) International competition opened for logo of AFRO + logo of External Events and Official Opening2) AFRO XLDS 2013 website: Volunteering Virtual Fair to give to each country participating in the conference and to each NGO and Company supporting it a specific space to present itself and its employment and internship opportunities 3) Facebook page4) Twitter5) Youtube6) Ethiopian Radio and Media7) Broadcasting Platform to show the most important moment of the agenda live in all the world. Thanks to this, we will have virtual delegates attending the conference from all other African and not-african countries.Expected Virtual Delegates overall: 10.000

APPENDIX to the BID:What you can find in attach to this document:

1. Registration letter of AIESEC in Ethiopia2. Bank Statement of AIESEC in Ethiopia – scan3. Tax Identification Number AIESEC in Ethiopia4. BUDGET5. Ministry of Foreign Affair conditions for Visa6. Supporting Letter from BoA7. Supporting Letter from LCP8. Letter of Accountability from AIESEC in Ethiopia 9. Youth to No Profit Agenda10. Endorsement Letter from Addis Ababa University11. Endorsement Letter from British Council12. Endorsement from AIESEC Tz13. Endorsement from AIESEC Kenya14. CCP interest supporting letter15. Endorsement Letter from Ethiopian Airlines16. Letter of proposal from Hilton Hotel17.Study Tour18.ER Plan19.SItes