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Presented to HDI Motown, March 2012Speaker: Tom Smetana, Technisource
Citation preview
Working alone
Presented by: Tom Smetana, Solutions Director – Technology Support Services
…..can get you in trouble!!
Talking points
In many IT service and support environments, the Service Desk is managed independently from the
Desktop Support operations, contributing to inefficiencies in providing support.
An independent support operation creates inefficiencies
What happens when you don’t have a collaborative environment?
The Service Desk and Desktop Support Operations work independent of each other, but often report to the same leadership
No unified approach or a common strategy/vision No alignment of Metrics and Key Performance Indicators Focused on own group – do not care what happens to others Inconsistencies and lack of control in the support operations greatly
contribute to a negative end user experience
Service Desk
Gap between the teams compound the problem
Resolving Level 1 incidents on first contact is critical to everyone’s success
Incidents are being processed through Desktop Support when they could/should be resolved by the Service Desk
Technicians are asked to resolve escalated requests beneath their skill level
Higher cost are associated with dispatching a technician when the Service Desk could have resolved the issue
Technicians perform tasks that divert them from more strategic initiatives
The Desktop Support’s view of the situation
Average cost of dispatching a technician is almost 3 times the cost of resolving in Service Desk**Source: MetricNet LLC
Ownership of each contact needs to be established, whether Service Desk escalates it or not
Some Service Desks do not retain ownership of escalated calls & off-load the responsibility
When incidents are escalated throughout the organization, one centralized group is not overseeing what happens and/or whether a timely resolution occurs– “Lost” requests are increased– End users become frustrated– Absence of a Single Point of Data (SPOD)**Source: Jim McKennan, “The Service
Doctor”
The Service Desk’s view of the situation
“Get it done at Level 1”
The End User’s view of the situation
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Everyone benefits using the “Shift Left” strategy
Due to the gaps between teams cross- training & career opportunities are minimized
The views each team has of each other creates gaps in their synergy
…leading to higher frustration with the teams
Why Service Desk & Desktop support teams should collaborate?
Process of integration leads to a better career path & more efficient organization
Str
ate
gic
Pro
act
ive
React
ive
Independent
Friendly Collaborative
Gap that exists between the teams
Develop
Vision/Strate
gy
Incident Analysis/Problem
Management
Contact Manageme
nt- Consistenc
y & Control
People, Process & Technolo
gy
Performance
Metrics/Key
Performance
Indicators
Communication
Cross Training
Career Path
Develop a clear strategy to unify both teams
Decrease separation through incident analysis & problem management
Implement contact management after capturing the data from the environment
Evaluate People, Process and Technology
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Evaluate and align performance metrics/KPIs
…Changes will “encourage” pro-active behavior …You must continue review,
enhance & modify metrics/KPI’s
…Calculate how cost were reduced
Communicate how the unified team will:– Enhance customer support– Add value to the business operations– Financial impact of the changes
Share the news– Team– Management– End user community– “Campaign for better support”
Develop a plan to better communicate to the teams
Cross-training teams will deliver better support experience to the end user
Develop & document a formal plan for career-path
The value & benefits of integration increases the quality of support
-
Bringing teams together is crucial tosuccess of support environment
Further Information
Working Along Can Get You in Trouble– [email protected]
– HDI SupportWorld• May/June 2011 Issue
– http://www.nxtbook.com/nxtbooks/hdi/supportworld_20110506/index.php#/0
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