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Transitioning Data from Legacy Systems to QuickBase
John Head & Ken Lamey
PSC Group, LLC
① About Us
② Legacy Data
③ Application Modernization
④ Migration & Integration Options
AGENDA
① What does Application Modernization mean and why do you care?
② What types of applications migrate best to QuickBase?
③ What tools & resources are available to migrate and integrate data to QuickBase?
3 things you will learn in this session
About Us1
① Evangelist & Business Development
② 24 years experience
– 19 Consulting, 5 sales
③ Speaker at conferences and user groups around the world
– 50+ sessions
④ IBM Champion (5 years)
⑤ Specialize in Application Modernization & Integration
John Head
① Consulting Manager for the PSC Group
– 17 Years consulting for PSC
– QuickBase and Cloud Rapid Application Development
Solutions Owner at PSC.
② 24 years of consulting experience architecting, developing and
implementing business solutions for over 100 organizations.
③ Experienced in converting, integrating, exporting, importing
data between applications on all platforms.
Ken Lamey
PSC is a business and IT consulting firm
specializing in strategy and integration.
We match experienced professionals with
proven and emergent technology to
design, deliver, and service customized
solutions. We turn IT into an effective
strategic resource that improves
efficiencies and work streams, delivers a
measurable return on investment, and
grows companies.
TechTarget
Legacy Data2
In computing, a legacy system is an old method, technology, computer system, or application
program, "of, relating to, or being a previous or outdated computer system." Often a pejorative
term, referencing a system as "legacy" often implies that the system is out of date or in need of
replacement.
Source: https://en.wikipedia.org/wiki/Legacy_system
Definition: Legacy System
① Many are band-aided together and guarantee business silos.
② Maintenance and staffing costs are high and growing.
③ Compliance and regulatory concerns abound.
④ Limited functionality limits innovation and growth.
⑤ Purely data-driven architecture prohibits access to business content.
Pain Points of working with Legacy Systems
① Unhappy Users
② High Cost
③ Lack of integration; reports & dashboards difficult
④ No chance for innovation
Impact of Legacy System Usage
How did we get here?
•Doing the same things better
Iteration
How did we get here?
•Doing the same things better
Iteration
•Doing new thingsInnovation
•Doing new things that make the old ones obsolete
Transformation
① Users are not happy with bad applications
② Users find options to bypass legacy systems
③ Front Office / Systems of Engagement first systems users replace
④ Solves User’s problems; mobile, fast, etc.
⑤ Creates new silos and lack of integration
Impact of Shadow IT & Citizen Development
Application Modernization3
Application Update PaceSystem of Record vs. System of Engagement
Sales and Marketing
Customer Service
Business Analytics
52%
44%
44%
Front Office is moving fast
Transaction
Processing
Data center
Consolidation
Back Office is lagging
Moving to
Cloud
Not Moving
to Cloud
34% 31%
17%19%http://www.northbridge.com/2014-future-cloud-computing-survey
The Application Disruptors
UX
Modern Workflow
MobileSocial
Cloud
① Legacy data combines data, presentation, and logic
② Modern development separates these
③ Allows for decoupling, integration, and future
modernization
④ Rapid updates from vendors doesn’t impact application
(upgrades)
Data vs. UX vs. Logic/Workflow
Our MethodologyInventoryExisting
Application Portfolio
Categorize and Prioritize
Estimate Modernization
Costs
Determine Landing Platform
Network Impact Analysis
Data Center Impact Analysis
Define Security Model on
Landing Platform
EstablishTools &
Standards
Application Transformation
Data Transformation
SunsetLegacy
Environment
Develop Support and Staffing Plan
Application Modernized!
Reduce Licensing of Legacy
Environment
Define Governance
Model
Modify Infrastructure
Establish Development Environment
Specify and Procure
Production Hardware and
Software
Analysis & Design
Prepare for a more data driven, mobile, social and dynamic future
Identify opportunities to enhance processes, workflow and security
Technical Analysis
Business Value Analysis
Cultural Change Analysis
Develop Training Plan and Materials
Train End Users on Modernized
Application
AN
ALY
ZE
MODERNIZE
More people have cell phones than running water.
22 Source: http://www.corvallisadvocate.com/2013/0523-more-people-
have-cell-phones-than-clean-water/
Image: Image courtesy of adamr / FreeDigitalPhotos.net
Impact of Mobile
People look at their photos 1,500x
each week
They spend 177 minutes on their
phone per day
Source: http://www.kpcb.com/insights/2013-internet-trends
Image: Image courtesy of adamr / FreeDigitalPhotos.net
Impact of Social
Decision Point
ArchiveLeave As
Is
IntegrateMigrate /
Modernize
Integration: Process of attaining close and
seamless coordination between several
departments, groups, organizations, systems,
etc.
Soruce: http://www.businessdictionary.com/definition/integration.html#ixzz47gtISC00
Migration: involves moving a set of
instructions, programs and/or data from one
platform to another.
Source: https://en.wikipedia.org/wiki/System_migration
Integration vs. Migration
Migration & Integration Options4
Notes/Domino to QuickBase
① 30+ year old customer base
② Email + Custom Applications
③ Millions of Notes/Domino applications still in use
worldwide
④ As companies migrate to other email platforms, application
migration opportunity
Notes/Domino to QuickBase
① Document Library (ships with product)
② Discussion Library (ships with product)
③ Teamroom (ships with product)
④ Custom Forms
⑤ Workflow Applications
Typical Notes/Domino Apps that Migrate to QuickBase Easily
Demo – Lotus Notes Migration to QuickBase
SharePoint to QuickBase
① SharePoint is 15 years old
② Started as document library, transition to application
platform
③ Microsoft transitioned development model in SP 2013
– Traditional (Server-side) vs. App Model (Client-side)
④ Major shift with Office365 / SharePoint Online
SharePoint to QuickBase
Microsoft SharePoint is in a time of transition. IT leaders responsible for SharePoint initiatives must evaluate the
specific functional needs they have, as well as their level of risk avoidance.
Impacts
① Microsoft's strategic commitment to the cloud with SharePoint Online has created the imperative for IT
leaders to re-evaluate SharePoint's role in their workplace technology road map.
② Microsoft's new app model has limited the ability to customize SharePoint Online compared to
SharePoint deployed on-premises, so IT leaders must reconsider how to use SharePoint.
③ Microsoft's focus on SharePoint Online means IT leaders have to factor in risk tolerance, organizational
culture and migration complexity when assessing its suitability.
https://www.gartner.com/doc/2704218?ref=SiteSearch&sthkw=redefine%20microsoft%27s%20role&fnl=search&srcId=1-3478922254
SharePoint Outlook from the Analysts
Recommendations
IT leaders:
① Examine your SharePoint use cases to determine suitable options. SharePoint Online is suitable for a range of use
cases, from basic tasks such as file sharing through to highly collaborative, content-centric processes such as RFP
development.
② Explicitly revise governance plans and communicate guidance on what SharePoint Online should and should not be
used for.
③ Involve your legal, risk and compliance teams to determine whether the risks of SharePoint Online are acceptable to
your organization.
④ If SharePoint Online falls short of these measures, consider whether it would make more sense to continue using
SharePoint on-premises, choose an alternative vendor/platform or adopt a hybrid approach (on-premises for existing
custom workloads, Online for new, more generic work).
https://www.gartner.com/doc/2704218?ref=SiteSearch&sthkw=redefine%20microsoft%27s%20role&fnl=search&srcId=1-3478922254
SharePoint Outlook from the Analysts
① Document Libraries
② Lists
③ Basic Workflow
SharePoint Apps that Migrate to QuickBase Easily
Demo – SharePoint Migration to QuickBase
Integrating with QuickBase
① Not Application Integration
② Does Not Start with Technology
③ IBM: “Data Integration involves discovery, cleansing,
monitoring, transforming and delivery of data from a
variety of sources.”
Data Integration
• Need a Specific Calculated Approach
• Reduce Data Complexity
• Improved ROI of Data Through Unified
Systems
• Increased Access to Data
Data Integration Plan
• Simplified Data Collaboration
• Understanding of Data Means Smarter
Business Decisions
• Data Integrity Improvements
• Make your Data Live
① QuickBase Sync
② workato
③ Zapier
④ Flow and Others
⑤ Custom
QuickBase Integration Tools
Demo – QuickBase Integration
Wrap-up5
① What is Application Modernization mean and why we care
② What types of applications migrate best to QuickBase
③ Demonstrations of tools that help you integrate with and migrate to QuickBase
What we learned
