The workflows for the ingest of digital objects into a

repository/digital library

Jenny Jing

New York, CUSP/NYU Library

July 14, 2016

•Versions •Privacy•Rights•Licensing •Access •Archiving

http://www.dcc.ac.uk/resources/curation-lifecycle-model

Data or DB

Digital Curation Lifecycle & born digital

The Big Picture:

sample systems: Summon

http://www.slideshare.net/ubclibrary/ubc-librarys-digital

Archivematica

Islandora Archivists’ Toolkit

• Receive Submission• Quality Assurance• Generate AIP• Generate Descriptive Information• Coordinate Updates

DSpace

Omeka

DataVerse

The Project WBS

1. Needs/ requirements

3 Staffing & Role

2 Use Standards

4 Quality control

1 Review process

2 Review collections

4 Technology: HW/SW

3 Define use cases

1 Plan: staff

2 Define: Tasks

4 Training

3 Assign: Role

1 Preservation

2 Metadata

3 Other

1 Deliverables

2 Standards

3 Activities

4 Tools/staff

• Review current procedures• Review collections: - Analog :Type of carrier, Condition of the media, etc. - Born digital: File format, software, • Define use cases• Analyze existing functionality, tools and workflow• Identify development needs, functional requirements• Identify, recommend the tools/software to use

1. Needs & requirements – Ingest

2. Standards: Preservation & metadata

Trusted Digital Repositories: (TDR) Attributes and Responsibilities 1. Administrative Responsibility 2. Organization Viability 3. Financial Sustainability 4. Technological & Procedural Suitability 5. System Security 6. Procedural Accountability

Open Archival Information System (OAIS): Reference Tool

Archivematica , Archivest’s ToolkitDAM/Islandora,

OAIS: Ingest process

Working With OAIS- Digital Preservation Management Workshop

1

2

3

45

6 7

4

Batch processing: things to considerAnalog files: standards, processes, equipment, and storage for media records.

Image: File format, size, large datasets

Technology: Software (BitCurator, Archivematcia, ArchiveSpace), Storage hardwareStaffing: who

Metadata: PREMIS, METS (born-digital, copyrights)• SIP Creation and PREMIS Rights• Metadata is service driven• Generated/extracted (automated) vs. human• Where in workflows create metadata• What form(s)

3. Staffing: timeline, training, relationship• Requirement• Skills• Education/Training• Outsourced skills• Roles• Reporting relationship

4. Quality Control:• Staff/Who is doing what• Sampling the content• Standards, check list•Assurance Activities• Tool/software

Ingest Workflow : DataVerse @CUSP, NYU

Ingest Workflow : IR - Dspace @ Queen’s University

Rosarie Coughlan, Scholarly Publishing Librarian, Queen’s University Library

Ingest Workflow - Sample using Archivematica

http://www.slideshare.net/mikeum/shallcross-mmdp-a220150327final

Acknowledges • Rachel Wise, Archivist, Knowledge & Library Services, Harvard

Business School• Kelli Babcock, Digital Initiatives Librarian, Information Technology

Services, University of Toronto Libraries• Bronwen Sprout, Head, Digital Programs and Services Digital

Initiatives, Irving K. Barber Learning Centre, University of British Columbia

Resources/References• ArchivesSpace-Archivematica-Dspace Workflow Integration• http://www.slideshare.net/mikeum/shallcross-mmdp-a220150327final• UBC Library's Digital Preservation Strategy• http://www.slideshare.net/ubclibrary/ubc-librarys-digital• Digital POWRR • http://digitalpowrr.niu.edu/tool-grid/• UBC's Implementation of IR/DAM• http://www.unesco.org/new/fileadmin/MULTIMEDIA/HQ/CI/CI/pdf/mow/VC_Sprout_Romke

y_26_B_1540.pdf• Review of Available Open Source DAM Software• http://www.opensourcedigitalassetmanagement.org/reviews/available-open-source-dam/• Curating the Analog, Curating the Digital - Archive Journal