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Driving Engagement
Five Reasons to Use SharePoint 2013 Communities
Maggie SwearingenExperience ArchitectProtiviti
@mswearingen
Linkedin.com/in/mswearingen
“Internal blogs, forums and social networks allow organizations to unlock institutional knowledge by allowing employees to share questions, answers,
and valuable information in open forums rather than the confines of email, where only a few
people benefit from shared information.”
From 10 Reasons Why You Should be Using Social Media to Communicate with Employees
90% of Business Leaders think an engagement strategy is important, but only 25% have an engagement strategy
Employee Engagement
•Collaboration
•Contribution
•Communication
•Connectedness
You Already Have SharePoint
Reason #1
Flexible Configuration
Reason #2
Community Set Up
Community PortalCommunity SiteTeam or Publishing Site with Community Features
Community PortalEnterprise-wide site template that uses search webparts to aggregate community data.
Community SiteIncludes: Community Management tools, Discussion Board, Top Contributors, What’s Happening and Collaboration Libraries
Within SiteActivates Categories, Community Members, Discussions list, and Core Community pages
Ease of Use
Reason #3
Mobile Access
On-Premise Considerations VPN
Responsive Design
SharePoint Apps
Third-Party Apps
Office 365 Responsive Design
Third-party Mobile Apps
SharePoint Apps
Simple Administration
Reason #4
PermissionsType Permission Approval Setting
Private community. Share the site with only specific users or groups, and grant Member permissions to them so they can contribute.
Not applicable.
Closed community. Share the site with Everyone and grant Visitor permissions to them so that they can view the site and request access.
Enable access requests on the site.
Open community with explicit membership.
Share the site with Everyone and grant Visitor permissions so they can view the site and automatically join as members.
Enable auto-approval on the site.
Open community. Share the site with Everyone and grant Member permissions so they can all contribute.
Not applicable.
http://technet.microsoft.com/en-us/library/jj219489.aspx#phase3
Moderation
Administrators can delete content
Enable offensive posting reporting
Alerts and notifications are set in user’s profile
Additional SharePoint permission group: Moderators
Notifications
Follow the Site
Manage notifications from profile
Set up alerts
RSS
Gamification
Reason #5
Gamification
o Badges
o Ratings
o Reputation Settings
SharePoint Team Sites
Documents
Tasks
Events
Controlled Permissions
SharePoint Communitie
s
ArchivedDiscussions
Documents
Moderation
Gamification
One-to-Many Communication
Controlled Permissions
SharePoint Newsfeeds
One-to-Many Communication
Following-based Content
Yammer
Groups
Document Collaboration
Limited Permission
Control
Limited Integration with
SharePoint
External Professional Communitie
s
Established
Easy-to-Use
Access to a wide community
SharePointEngagement Strategies
Collaboration, Communication, Connectedness
• Where are the gaps in our SharePoint user adoption?
• Can the Community Site Template help fill those gaps and meet the needs of our organization?
Maggie SwearingenExperience ArchitectProtiviti
@mswearingen
Linkedin.com/in/mswearingen
