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SMARTdoc, recognizes documents, fetches information and indexes out of these documents in a fully automated way. Based upon this recognition and the information fetched out of the documents; SMARTdoc can initiate workflows and processes the documents as well as the information related to them towards a whatever ERP, CRM or CMS platform you use. Instead of Electronic Document Management, at SMARTdoc we talk about “documanagement”: it’s all about documenting your core-business by storing, securing, distributing, disclosing and publishing the link between your documents and the information.
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Tom Pintens 1
Tom Pintens 2
COMINGHISTORY?WHAT? HOW?
WHY?ADDED VALUE?NEXT
Tom Pintens 3
3 questions
What is Docu(ment )Management?Who is SMARTdoc?
Why should you use SMARTdoc for yourDocumanagement?
Tom Pintens 4
What is Docu(ment )Management?
Tom Pintens 5
Who is SMARTdoc?
TIMELINE
1999 2000 2004 2005 2006 2010
Yes, we DID have a life!
+20 YEARSin Document Management
MEGA-doc is bornactive in healthcare
MDMS version 1XML driven framework
Argus Enterprise(ex KODAK)
SMARTdoc version 1
MDMS version 3
SMARTdoc version 2We’re getting SMARTER!
Media Healthcare DocuManagement
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SMARTdoc: What?
Archive
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SMARTdoc: What?
Mailbox
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SMARTdoc: What?
Distribute
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SMARTdoc: What?
Security
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SMARTdoc: What?
Approve
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SMARTdoc: What?
Look Up
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SMARTdoc: What?
How much time does a company spend doing these tasks?
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And...
Connect to your ERP
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And...
Publish Documents
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And...
Connect ContentWith Documents
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And...
Control your business
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And...
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Sounds Complex!
Document Management seem complicatedBut complexity is not a “must”
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Sounds Expensive!
Looking at Document Management,2 things are expensive
1. Doing nothing2. Document Management Software
Document Management seem expensiveBut a high price is not a “must”
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Doing Nothing...• A hardcopy letter arrives at your desk?
– And one that needs different approvals– When you are not in?
• You know if the invoice and the delivery match?– Working from home?– When the secretary is already on her way home?
• You store documents– Eg Insurance, ISO, Maternity Leave, Ecocheques...
• Your accountant needs your invoices– And what if you are looking for a copy– Copy? Scan to folder /invoice/2010/sept?
• How many m² where you planning to sacrifice?– Who is keeping the archive clean & up to date? – How did you make a back-up?
• Looking for all records of one customer– How many maps? Are you sure it is complete?
Tom Pintens
Doing Nothing...
People Involved
Time per Person/Day
Cost per Hour
Cost Per Month
Opening LettersCopying & Printing DocumentsScanning DocumentsDistributing Documents in MailboxesRecollecting & RedistributingAccepting DocumentsAsking for extra InfoApproving DocumentsControling Invoices/ordersAccepting DocumentsAsking for extra InfoApproving DocumentsControling Invoices/ordersArchivingScanning DocumentsLooking for DuplicatesScanning Documents
Totals 6 4 € 5.800
Administrative Tasks
Reception:
Management
Accountancy:
1,0
Administration
2
1
1
2 1,0 € 45 € 1.800
€ 35 € 1.400
1,0 € 80 € 1.600
1,0 € 50 € 1.000
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DocuManagement is Easy!
Or not?
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DEMO-time1. Archiving Documents (from pc, mail and scan)
– Searching Documents (random words)– Manually add indexes– Drag & Drop to a watchfolder
2. Recognizing Documents– How to recognize– Auto-add indexes– Index/timestamp search
3. Securing Documents– Manually/auto add security
4. Add a workflow– Manually/auto add workflow– Simple & Complex workflows
5. Templates– Creating templates– Add a template to SMARTdoc
What’s a template?What’s an index?What’s a workflow?
Tom Pintens
Doing SMARTdoc...People
InvolvedTime per
Person/DayCost per
HourCost Per Month
Opening LettersCopying & Printing DocumentsScanning DocumentsDistributing Documents in MailboxesRecollecting & RedistributingAccepting DocumentsAsking for extra InfoApproving DocumentsControling Invoices/ordersAccepting DocumentsAsking for extra InfoApproving DocumentsControling Invoices/ordersArchivingScanning DocumentsLooking for DuplicatesScanning Documents
Totals 5 4 € 5.100
Your Document Handling Cost is € 5.100 per monthPercentage of time you could save= 50% € 245 SMARTdocRepresenting a Value of € 2.550 per month € 15 extra usersSMARTdoc cost incl Scanner, install, training, all users & warranty € 245 per month
You Win: € 2.305 per monthYou Win: € 27.660 per year
Administrative Tasks
Reception:
Management
Accountancy:
1,0
Administration
1
1
1
2 1,0 € 45 € 1.800
€ 35 € 700
1,0 € 80 € 1.600
1,0 € 50 € 1.000
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HOW WE DO THIS?
Aligned with your documents
Aligned with your security
Aligned with your workflows
XML driven frameworkSMART templates
documanagement
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SMARTDOC IS A FULL FEATURED
DOCUMANAGEMENT SYSTEM
Extracts useful information from documents
Enriches documents with useful information
Inviting and unique user experience
Complete innovative and open ended way of
working with documents and information
DOCUMENT ROADMAP
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ADDED VALUEWHERE? & HOW?
The user interface
The intelligent recognition capabilities
The flexibility in use, automation, security and workflow
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COMPLETE
PAINLESS
AFFORDABLE
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THANK YOUFOR LISTENING
[email protected] Sales Manager +32 470 58 10 30www.smartdoc.be portal.smartdoc.be
