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SharePoint Saturday FlorenceSPaaS - SharePoint as a ServiceBuilding Effective Business Collaboration PlatformsGonzalo Marcos – 20th June 2015

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Gonzalo MarcosTechnical Solutions Professional

Gonzalo.Ansoain@avepoint.com

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Agenda1. What's Governance?2. What's SharePoint Governance?3. SharePoint as a Service4. Policy Enforcement

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1. What is Governance?

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What Is Governance?

Expectations

Roles & Responsibi

lities

Policies Processes

GOVERNANCE

“Governance is the set of policies, roles, responsibilities and processes that control how an organization's business divisions and IT teams work together to achieve its goals. […]

Microsoft – http://technet.microsoft.com/en-us/library/cc263356(v=office.15).aspx

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2. What is SharePoint Governance?

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Why are we here?

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Governance Spectrum

ChaosRestricted

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Striking the Balance Governance=Agreement

BusinessNeeds

Usage

TechnicalNeeds

Control

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Is the site still active? Is the content still accurate?

Sensitive data stored in unsecure areas? PII? How do we prevent sharing of confidential documents? Is there content stored that should be in another system?

Areas of Governance - PoliciesQuality & Discoverability

Compliance, Appropriateness and Restrictions

Search result relevant? Not knowing where to look?

How do I measure SharePoint success?

How do I manage storage growth? What are the SharePoint uptime service level agreements?

Adoption

Infrastructure

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3. SharePoint as a Service

©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.

What Is Governance?

Expectations

Roles & Responsibi

lities

Policies Processes

GOVERNANCE

“Governance is the set of policies, roles, responsibilities and processes that control how an organization's business divisions and IT teams work together to achieve its goals. […]

Microsoft – http://technet.microsoft.com/en-us/library/cc263356(v=office.15).aspx

©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.

What processes need to be redefined?

Every New Site Collection

Add to Backup Plan• What SLA?

Security• Permissions

Turn on Auditing?How much?

Who “Owns” it?

LifeCycle Management

Compliance Archiving?

Custom Branding or Design Elements?

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Enabling Effective Governance

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SharePoint as a ServicePolicy Process

People

Tech

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Site Collection Request

Transfer/Clone User Permissions Request

Site Request

Solution Package Deployment Request

Content Move Request

Gallery Artifact Deployment Request

Grant/Revoke Permissions

Recover Content Request

Service Catalogue Offerings

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4. Policy Enforcement

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Enforcing Governance in SharePoint

Encouragement Resource intensive

PowerShell Scripts 3rd Party Tools

Custom Dev 3rd Party Platform

automatedpartly automatedmanually

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Q & A