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End to End Microsoft eDiscovery in Office and Office 365Quentin ChristensenProgram ManagerMicrosoft
SPC396
90% U.S. corporations currently engaged in litigation
147 Average number of active lawsuits for $1B+ companies
$1M Average per case cost of eDiscovery
Fulbright & Jaworski, Gartner
Identify and Preser
ve
Search and
Process
Review
Produce
eDiscovery Overview
Volume Relevance
eDiscovery Challenges
Preservation
Search and reduction
Export
Demo
Quick Investigation
Quick Investigation
Early case assessment
Fast, real time search
Answers in minutes, not weeks
eDiscovery simplified
Save time and money
Reduce risk
Key Takeaways
Advantages: in-place, real time, simple
Capabilities: In-Place Hold, Query, and Export
eDiscovery as easy as 1, 2, 3.
In-Place Hold: protect content in-place in real time
Query: find up to date and relevant content quickly
Export: transfer content for review and production
1
2
3
Across: SharePoint, Exchange, Lync, and file shares on-premises and Office 365
Demo
Compliance Center and Hold
In-place hold: content stays in Exchange and SharePoint, less storage space, lower costs, higher fidelity
Location and query based: hold entire mailboxes, SharePoint sites, or apply a query to hold less content
No impact to users: seamlessly create, edit, and delete without knowing its on hold
1. In-Place Hold
Lync ArchivingUser A Mailbox
Recoverable Items
Deletions
Deleted Items
Inbox
Versions
Purges
DiscoveryHolds
Server side archiving
All Lync modalities captured (PC, mobile, web, OWA)
User A on hold
Hold state synced
Lync archives content into Exchange mailboxes when user is on In-Place Hold
Includes instant messaging and meeting content
SharePoint In-Place Hold
Admins cannot delete the hold data or site
Lists, feeds, documents, and pages are covered
Version history is preserved if versioning is on
User A Mailbox
Recoverable Items
Deletions
Inbox
Purges
Versions
Audits
Deleted Items
…
DiscoveryHold
Calendar Logging
(6) Messages purged by query based hold
(5) Message Edited
(3) Message deleted
(4a) Message “purged” by user (Litigation Hold / Single Item Recovery)
ExchangeLifecycle
(4b) Message “purged” by user (In-Place Hold)
(1) Message delivered
(2) Message moved to Deleted Items
Demo
eDiscovery Center
Real time: no need to wait for indexing, always live and up to date
Reduce: proximity search, rich query syntax
Make decisions: query and source statistics help you analyze
2. Query
Keywords and PropertiesQuery Example Results
“Executive Briefing” Any content that contains the words “Executive Briefing” together, anywhere in the document, page, or message.
“Executive Briefing” AND “Summary”
Any content that contains the words “Executive Briefing” and “Summary”, anywhere in the document, page, or message
filename:budget Any file with budget in its filename, such as 2014 budget projections.docx, 2015 budget priorities.pptx, 2014 budget planning.xlsx, and so on.
filename:2014 budget filetype:xlsx
Excel worksheets that contain the phrase 2014 budget, such as “2014 budget planning.xlsx” and “2014 budget review.xlsx”.
Executive NEAR(20) Briefing Any content that contains the word “Executive” within 20 words of ”Briefing”.
Demo
Export
Easy: download from SharePoint, Exchange, and file shares whether on premises or in Office 365 all at once
EDRM XML Support: growing industry standard for data interchange, import into popular review tools
Take it offline: Native files, PSTs, pages as .MHT, lists and feeds as .CSV
3. Export
EDRM XML 1.1 Support
20
Local Data
SharePoint
File Shares
Exchange
What about all my other data?Local Data
SharePoint Online
Exchange Online
PSTS Files PSTS Files
Exchange Online
Provide a sketch of the data flow(s)
Detail here...
http://go.microsoft.com/fwlink/p/?LinkId=314072
eDiscovery as easy as 1, 2, 3.
In-Place Hold: protect content in-place in real time
Query: find up to date and relevant content quickly
Export: transfer content for review and production
1
2
3
Across: SharePoint, Exchange, Lync, and file shares on-premises and Office 365
Key Takeaways
eDiscovery simplified
Save time and money
Reduce risk
Advantages: in-place, real time, simple
Capabilities: In-Place Hold, Query, and Export
© 2014 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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© 2014 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.