Sales & Distribution

- Master Data -

SD Master Data - Core Elements

MasterData

Custo

mer M

aterial

Pricing

Material master record

Types of material

• Finished product.• Trading goods.• Service material.• Packing material.• Simi-finished material,

Controls of Material Master Record

• Industry sector

• Material type.

-General Data

Basic Unit of Measure

Division

Material Group

Sales Unit

Delivering Plant

Cash discount

-Tax data

Country

Tax category

Tax classification

-Quantity stipulations

Min. order quantity

Min. delivery quantity

Delivery unit

Material Master — Sales: sales org. 1Basic Data 1 - 2

Classification

Sales: sales org. 1 - 2

Sales: general/plant

Purchasing

Foreign Trade: Import Data

Sales: text

Purchase order: text

MRP 1 - 4

Forecasting

Storage 1 - 2

Warehouse Management 1 - 2

Quality Management

Accounting 1 - 2

Costing 1 - 2

Material Master — General Data

Base Unit of Measure The Base Unit of Measure is the unit of measure in which stocks are managed within your company.

Division You may enter the Division which your product is in for sales (defaults if entered in the Basic data screen).

Material Group A (freely definable) key that’s used to group several materials or services for analysis/reporting as well as search by match code.

Sales Unit This is the unit of measure in which the material is sold, if different from the base unit of measure.

Delivering Plant Plant, from which the material is available for sale. This is a default value only.

Cash discount Indicator used for materials, which allow for a cash discount.

Material Master — Tax data & Quantity stipulations

Tax data

Country Country

Tax category Taxes, applicable to this material (e.g. Federal, State taxes in US, VAT in GB)

Tax classification taxable, exempt

Quantity stipulations

Min. order quantity Min. quantity a customer can order (in base unit of measure).

Min. delivery quantity Min. delivery quantity to a customer.

Delivery unit Only multiples of this number will be delivered to the customer.

-Grouping terms

Matl statistics group

Material pricing grp

Volume rebate group

Acct assignment grp

Commission group

Item Category group

Material Master — Sales: sales org. Basic Data 1 - 2

Classification

Sales: sales org. 1 - 2

Sales: general/plant

Purchasing

Foreign Trade: Import Data

Sales: text

Purchase order: text

MRP 1 - 4

Forecasting

Storage 1 - 2

Warehouse Management 1 - 2

Quality Management

Accounting 1 - 2

Costing 1 - 2

Material Master — Grouping terms

Matl statistics group Helps to determine which data the system updates in the Logistics Information System (LIS).

Material pricing grp A way to group materials with similar pricing conditions.

Volume rebate groupA material can be assigned to a volume rebate group (e.g. Low Rebate, High Rebate) if the material qualifies for rebate.

Acct assignment grp A grouping of materials with the same accounting requirements (used to determine revenue and sales deduction accounts)

Commission group Several materials can be assigned to the same commission group, if the commission sharing between representatives is the same for these materials (e.g. Rep.A: 6%, Rep.B: 10%, Rep C: 12%).

Item Category groupA grouping of materials, that helps the system determine the Item Category. Item Category determines how a specific item is processed by system. E.g. a text item is not relevant for pricing.

General data

Base unit

Gross weight

Net weight

Avail. Check

Shipping data (times in days)

Trans. Grp

LoadingGrp

Packaging material data

Matl grp ship. matls

General plant parameters

Negative stock

Material Master — Sales: general/plantBasic Data 1 - 2

Classification

Sales: sales org. 1 - 2

Sales: general/plant

Purchasing

Foreign Trade: Import Data

Sales text

Purchase order: text

MRP 1 - 4

Forecasting

Storage 1 - 2

Warehouse Management 1 - 2

Quality Management

Accounting 1 - 2

Costing 1 - 2

Material Master — General data & Shipping data (times in days)

General data

Base unit The Base Unit of Measure is the unit of measure in which stocks are managed within your company.

Gross weight In Base Units of Measure.

Net weight In Base Units of Measure.

Avail. Check Tells the system when to do an availability check, as well as which MRP elements (such as purchase orders, reservations) to include in the check.

Shipping data (times in days)

Trans. Grp Transportation groups are groups of materials that have the same transportation requirements. For example, all goods that need refrigeration.

Loading Grp Loading groups define materials that have the same loading requirements, such as forklift truck, or crane.

Material Master — Packaging material data & General plant parameters

Packaging material data

Matl grp ship. matls, or

Material group shipping materials Freely definable group name, which is used to indicate groups of materials with similar shipping materials, such as liquids or bulk, for example.

General plant parameters

Negative stock Check mark indicator, which specifies whether negative stock is allowed at that plant.

- Sales texts Text

specific to

the material

and in an

appropriate

language.

Material Master — Sales textsBasic Data 1 - 2

Classification

Sales: sales org. 1 - 2

Sales: general/plant

Purchasing

Foreign Trade: Import Data

Sales text

Purchase order: text

MRP 1 - 4

Forecasting

Storage 1 - 2

Warehouse Management 1 - 2

Quality Management

Accounting 1 - 2

Costing 1 - 2

Control of material master record

The customer material info record is used for storing customer specific material data.

If a customer-material info record is maintained for a customer and material, the default values take priority to values in customer or material master while processing a document.

Use of customer-material info record

• Cross reference from customer material number to your material number and customer’s material description.

• Specific shipping information about this customer and material.

Number ranges of materials

Sales & Distribution

- Customer Master -

Customer Master

Sales & DistributionData

Com pany CodeData

GeneralData

Customer Master

• Centralized data for both SD & FI• Segmented into three sections

– General data - address & communication– Company code data (FI) - banking and

payment information related to FI– Sales data (SD) - pricing, delivery, output

• The sales data is specific to one sales area and is therefore dependent on the sales organization

Customer Master by Sales Area

Customer• Sales Organization • Distribution Channel• Division

General Data — AddressCustomer Name

Search Term

Street address, City,

Postal code, Country

Language

General Data — Communication

Telephone, Fax, Data numbers

Customer Master — Address & Communication

Customer Master — Control Data

General data — Control data

Account control : Vendor, Authorization Trading partner, Group key

Tax information : Tax codes, Fiscal address Country code, City code

VAT N, Tax jurisdiction codeEqualization tax, Sole proprietorTax on sls/pur.

Reference data / area : International Locator No.

Industry: Transport ZoneExpress stationTrain station

Location code

General Data — Marketing

Classification : Nielsen ID Customer classification Industry

Industry codes

Operating figures : Annual salesNumber of employees

Fiscal year variant

Sales prospecting : Legal status

Customer Master — Marketing

General Data — Payment Transactions

Bank details Country Bank KeyAccount holderBank AccountControl KeyCollection

Customer Master — Payment Transactions

General Data — Unloading points

Unloading point

Customer factory calendar

Default Unloading Point

Goods receiving hours

Customer Master — Unloading Point

General Data — Foreign trade

Country key for export control of customer

Table of Denial Orders list (TDO)

Special Designated Nationals list (SDN)

Diversion High Risk Profile list (DHRP)

Usage and Classification

Customer Master — Foreign Trade

General Data — Contact persons

Name

Telephone number

Department

First name

Form of address (e.g. Mr., Ms.)

Function

Customer Master — Contact Persons

Accounting info Reconciliation Account Sort key Head office

Interest calculation Interest indicator Interest calculation frequency Last key date

Reference data Buying group

Customer Master — AccountingInformationCompany Code Data

Accounting Information

Customer Master — Payment TransactionsCompany Code Data

Payment Transactions

Payment data: Payment termsTolerance group

Automatic Payment Transactions: Payment methods

Alternative payerLockbox

Customer Master — CorrespondenceCompany Code Data

Correspondence

Dunning data : Dunning procedureDunning recipient

Correspondence : Account numberat customerCustomer user

Paymentnotices to : Customer

SalesAccountingLegal

Customer Master — InsuranceCompany Code Data

Insurance

Export creditinsurance : Policy number

Institution numberAmount insuredValid untilLead monthsDeductible

Sales Data — Sales area

Sales order : Sales districtSales officeSales groupOrder probabilityItem proposalAccount at customer

Pricing /Statistics: Price group

Customer pricing procedurePrice list typeCustomer statistical group

Customer Master — Sales

S & D Data — Shipping

Shipping : Delivery priorityShipping conditionsDelivering plantOrder combinationBatch split allowed

Partial Delivery: Complete deliveryPartial delivery of itemMaximum part deliveries

Customer Master — Shipping

S&D Data — Billing

Billing section : Manual invoice maint.RebatePricingBilling scheduleInvoice list schedule

Delivery andpayment terms : Incoterms

Payment terms

Accounting : Account assignment group

Taxes: Tax requirements for the customer

Customer Master — Billing

S&D Data — Partner functions

The different partners are assigned

• SP Sold-to-party• BP Bill-to-party• PY Payer• SH Ship-to-party• … additional Partner function(s)

Customer Master — Partner Functions

Assigning Additional Partners

— Siesta Baseball League - Vera Cruz, NM — Sold-to: 10018Bill-to : 10018Payer : 10018Ship-to: 10018

— Siesta Baseball League - Vera Cruz, NM — Sold-to: 10018Bill-to : 10018Payer : 10018Ship-to: 10018Ship-to: 10249 - Bakersfield, CA

Sold-to

Payer Ship-toBill-to

Sold-to

Payer Ship-toBill-to Ship-to

Sales & Distribution

- Business Partners -

Business Partners• Defines all of the parties involved in a

business transaction and differentiates between their roles — customer, carrier, employees, customer contact, etc.

• Through customizing the system automatically assigns partners to the customer master and to transactions

Sold-to Ship-to Bill-to Payer

Business Partners• The system creates these four business

partners by default. All four are required.

• All four may be the same or may be different.

• Since these are automatically assigned partners you may need to add additional partners to carry out your business transactions.

Sold-to Ship-to Bill-to Payer

Business partners — Sold-to• Customer that

orders the goods• Can perform all

primary partner functions — sold-to, ship-to, payer, bill-to

• Primary type of business partner

• Cannot be linked to other sold-to partners

Sold-to

Ship-to

Bill-to

Payer

Business partners — Ship-to

• Party that receives the goods

• Can be created as an independent partner and linked to one or more sold-to partners

Sold-to

Ship-to

Bill-to

Payer

Business partners — Bill-to

• Party that receives the invoice

• Can be created as an independent partner and linked to one or more sold-to partners

Sold-to

Ship-to

Bill-to

Payer

Business partners — Payer

• Party that sends the payment

• Can be created as an independent partner and linked to one or more sold-to partners

Sold-to

Ship-to

Bill-to

Payer

Business Partners — Example

Sold-to

Bill-to

Payer

Ship-to

Ship-to

Ship-to

Ship-to

Ship-to

Ship-to

Sold-to

Account Groups

• Account group determines which fields are to be used in defining customer master data

Field Status

Field status controls the use of each field within the customer master determining whether a field is required, optional, suppressed or display only

Field status controls are also relevant to a specific activity — create, change, or display

Number ranges of customer record

Price Agreements

• Simple price agreements– product– customer– customer & material– customer group &

material

• Detailed price agreements– pricing scales– rebates– customer expected

price

Specialized Master Data

• Customer Material Info. Record• Item Proposal• Listing & Exclusion• Product Substitution

Customer/Material Info. Record• Defines a customer alias for a material

& description, for example:Material # : Glove Customer # : Pastime

Glove

• Can further define attributes of the material, shipping and partial delivery information specific to the product and customer

• Referenced in the sales order using the Ordering Party overview

Item Proposal• Used to define frequently ordered combinations

or special assortments of products and quantities

• Either products or products with quantities can be selected during order entry

• An item proposal can be defined for a customer via the customer master record

Material Listing & Exclusion• Used to control what products are

available for a customer or group• Material Listing — defines products that

can be sold to a customer• Material Exclusion — defines products that

cannot be sold to a customer

Product Substitution Material Determination

• Enables automatic or manual substitution of materials during sales order processing

• Examples: – substitute a standard product with a

promotional material– substitute based on a customer preference– substitute based on selection list (manual)

Customizing For Transactions Shipping Functions

• Shipping Point Determination– The shipping point is determined for each line

item based on the shipping point determination

– shipping point = shipping condition +loading group +delivering plant