RESEARCH ADMINISTRATION

whatWhyTimelineTrainingchallenges

What is this about?Improving collaboration and transparency with information management.

Enterprise-level research administration software.

Preaward includes proposal development and budget, institutional proposals, and negotiations.

Award includes awards, sub-awards, and report tracking.

Compliance includes conflict of interest (COI), Institutional Review Board (IRB)*, and Institutional Animal Care and Use Committee (IACUC)*.*Deployed in a second phase implementationra-project.vprgs.msu.edu

The mission of Michigan State University’s Research Administration Project is to improve collaboration and transparency in the research process by implementing an enterprise research administration system. The University research community will benefit from improved information management throughout the complex life cycle of proposal development and submission, award administration, and compliance.

Transparency• Proposal/award

visibility• Multimodal

reporting• MEDUSA

• Historical proposal transactions

SECURITY• MSU system of

record• Two-factor

authentication• Centralized server

storage/maintenance

• Intrusion protection

• Backups/disaster recovery/business continuity

INTEGRATION• Modular

integration• Pre-award• Award• Compliance

• Enterprise level integration• Financial

(KFS)• HR (SAP)• Data

warehouse (MSUEDW)

RESEARCH ADMINISTRATION PROJECTWhy, for whom and for what?

OUTCOMES• Accurate data/detailed reporting.• Enhanced award rates

High Level GanttResearch Administration Project’s development, testing and deployment schedule

TimelineResearch Administration ProjectMichigan State University’s Software for Preaward, Award and Compliance activities

April2017

System Go Live (Full Access)• Proposal

Development• Conflict of

Interest

Reports available in Cognos Business Intelligence

FULL ACCESSROLLOUT

JANUARY – MARCH2017

Select Pilot• College pilot

preaward and conflict of interest

Learning Opportunities • Classroom

training• E-learning

training materials

• Model office for campus

EDW available to update current reporting

PILOT

August2016

Award Read-Only Access• All campusReporting remains unchanged

System Go Live for Business Office Functionality• OSP• CGAAwardsInstitutional Proposals SubawardsNegotiations

READ-ONLY ROLLOUT

April – May2016

Learning Opportunities• E-learning

training materials• Classes and

Workshops• Model office for

business offices

EDUCATE

February – march2016

Communicate Timeline and Impact• Deans and

Chairs Deans, Directors, and Chairs messages

• Faculty and Research Administrators: Direct messaging with email and print

• Colleges/Depts: Presentations, research area newsletter articles, websitesCOMMUNICATE

TRAININGIncrease acceptance and adoption

E-LearningInteractive videos teaching the user how to perform a series of tasks to achieve a goal delivered through MSU’s course management system, D2L.

Online DocumentationTopic and task based inline, computer-based, and printable instructions on website for access anytime anywhere.

Instructor LedParticipants attend face-to-face courses in a classroom setting with practical examples and tutorials using sample MSU data.

Quick reference guides Written step-by-step guides based on roles and specific tasks.

CHALLENGES

LESSONs LEARNEDEnterprise Business Systems

HISTORY

Consistency Multichannel

• Uniform messagingProject Plan• Disciplined schedule

adherence

COMMUNICATIONS

effective management

Research Administration Project• Awareness• UnderstandingUniversity Research Community• Acceptance• Commitment

Change

CandorSoftware functionality• Streamline business

processesRealistic Enhancement

Pathway

EXPECTATIONS

ra-project.vprgs.msu.edu