Quality Inspection Lot Sample Postings Reversal-Solution Brief

Quality Inspection Lot Samples Postings Reversal/Cancellation

• End-to-End Audit Trail• adheres to GxP Compliance• adheres to GxP Compliance

Solution BriefSolution Brief

Index

Synopsis11

General Life Sciences Industry Requirements 22

’IT Sapiens’ Solution Features33

Solution Demo44

Solution Merits55

Our Value Proposition66

1 June 22th 2013 ©2013 IT Sapiens, Inc. Proprietary and Confidential

Questions ?77


Synopsis11

SAP Standard Functionality: SAP Standard Functionality around Quality Inspection Lot (Q-Lot) Samples

Posting Document : Provides ability for Samples to be Withdrawn from Q-Lot quantity using:

Movement Type 331 - withdrawal from QI Stock Movement Type 333 - withdrawal from Unrestricted Stock

Provides ability for Retain Samples Transfer from Q-Lot quantity using: Movement Type 350 - Transfer from QI Stock Movement Type 344 - Transfer from Unrestricted Stock

2 August 19th 2013 ©2013 IT Sapiens, Inc. Proprietary and Confidential

Synopsis11

SAP Standard Functionality: SAP Standard Functionality around Quality Inspection Lot (Q-Lot) Samples

Posting Document - REVERSAL : Although SAP Standard Reversal Movement Types exist, system DOES NOT

ALLOW REVERSAL of “Samples Withdrawal posting from Q-Lot quantity” using: Movement Type 332 – reversal of withdrawal from QI Stock Movement Type 334 – reversal of withdrawal from Unrestricted Stock

Although SAP Standard Reversal Movement Types exist, system DOES NOT ALLOW REVERSAL of “Retain Samples Transfer Posting from Q-Lot quantity” using: Movement Type 349 – reversal of Transfer from QI Stock Movement Type 343 – reversal of Transfer from Unrestricted Stock

System issues error message M7 130 “Material Document cannot be processed” when using Txn MBST to reverse postingsE M7 130 t th t ll l h ld b d f QM

3

Error message M7 130, suggests that all reversals should be done from QM but NO FUNCTIONALITY TO REVERSE FROM “QM” EXISTS

August 19th 2013 ©2013 IT Sapiens, Inc. Proprietary and Confidential

Quality Lot Samples Posting Reversal – Requirements22

Life Sciences Industry Requirements for Quality Lot Samples Posting Reversal: To correct “human errors or errors of any kind” in Samples Withdrawal and Retain

Samples Transfer Postings from Quality Inspection Lot Stock: Need ability, in MM-Inventory Management, to Cancel / Reverse Samples

Withdrawal and Retain Samples Transfer Postings from Quality Inspection Lot St kStock

When Samples Withdrawal and Retain Samples Transfer Postings Material Documents are cancelled: Samples Withdrawn in Q Lot should show 0 00 (zero) or be decreased Samples Withdrawn in Q-Lot should show 0.00 (zero) or be decreased

by amount reversed Retain Samples Transfer in Q-Lot should show 0.00 (zero) or be

decreased by amount reverseddecreased by amount reversed “To Be Posted” quantity in the Q-Lot should show the correct quantities

considering the reversal of samples postings Material Documents for Q-Lot should show audit trail that the Samples

4

Material Documents for Q-Lot should show audit trail, that the Samples Postings have been cancelled


IT Sapiens’ Solution Features33

Solution Excerpts: Provides ability to REVERSE / CANCEL originally posted Samples Withdrawal and

Retain Samples Transfer from Quality Inspection Lot Stock Solution works for both, original samples withdrawal and transfers from “Unrestricted

Stock” and “Quality Inspection Stock” The Reversal / Cancellation of Samples Withdrawal and Retain Samples Transfer

Postings: Correctly updates the Q-Lot quantities Shows correct “To Be Posted” quantity in Q-Lot U d t th M t i l D t li k ith Q L t (T bl QAMB) t h th t Updates the Material Documents link with Q-Lot (Table QAMB) to show that

original Samples Withdrawal and Retain Samples Transfer Postings, posted from the QM Transactions, has now been cancelled

Provides complete “End to End Audit Trail” in the Q Lot Provides complete End to End Audit Trail in the Q-Lot This feature can be extended to any other Stock Posting from the Q-Lot This solution supports GxP Compliance requirements This solution has been developed WITHOUT any Source Code modifications

5

This solution has been developed WITHOUT any Source Code modifications


Solution Demo – Process Order Conf., with Auto GR, Q-Lot44

Transaction COR6 (Process Order Confirmation): Auto Goods Receipt posts qty to Quality Stock and Quality Lot is created


Solution Demo –Q-Lot Samples Withdrawal Posting Document44

Transaction QA11 (Usage Decision) used: Samples and Retain Samples Withdrawn


Solution Demo – Quality Lot Details44

Transaction QA13 (Display Usage Decision) shows: Lot Qty., Samples qty posted, Retain Samples posted, Material Docs. and “Type of

Reference” between Inspection Lot and Material Doc.


Solution Demo – Process Order List of Documents44

Transaction COR3 (Process Order Display) shows: Goods Receipt Posting, Samples and Retain Samples Posting – Material Documents


Solution Demo – Samples Withdrawal Reversal – Std SAP44

Transaction MBST (Cancel Material Document): Attempt to Cancel / Reverse Samples Withdrawal Posting is unsuccessful


Solution Demo – Samples Withdrawal Reversal – from IT Sapiens44

Transaction ZMBSTQA (Cancel Material Document): Provides Ability to Cancel / Reverse Samples Withdrawal Postings


Solution Demo – Quality Lot Details – after Samples Reversal44

Transaction QA13 (Display Usage Decision) shows: Lot Qty., Samples qty reversed, Retain Samples reversed, increase in “To Be

Posted” qty by amount of samples reversed, Material Docs. and “Type of Reference” between Inspection Lot and Material Doc.


Solution Demo – Process Order List of Documents – after Samples Reversal44

Transaction COR3 (Process Order Display) shows: Goods Receipt Posting, Samples and Retain Samples Posting, Samples and Retain

Samples Reversal Posting – Material Documents


Solution Merits55

Q-Lot Samples Posting REVERSAL / CANCELLATION Solution Merits: Overcomes limitation with GAP in SAP Standard Functionality Provides ability to correct “errors or human errors” in original Q-Lot related Samples

Postings without compromising data integrity e.g. if Txn MB1A or MB1B is used to reverse the postings, then the Q-Lot

quantities is not correctly adjusted The Reversal / Cancellation of Samples Withdrawal and Retain Samples Transfer

Postings: Correctly updates the Q-Lot quantities

Sh t “T B P t d” tit i Q L t Shows correct “To Be Posted” quantity in Q-Lot Updates the Material Documents link with Q-Lot (Table QAMB) to show that

original Samples Withdrawal and Retain Samples Transfer Postings, posted from the QM Transactions has now been cancelledfrom the QM Transactions, has now been cancelled

Provides complete “End to End Audit Trail” in the Q-Lot This feature can be extended to any other Stock Posting from the Q-Lot This solution supports GxP Compliance requirements

14

This solution supports GxP Compliance requirements This solution has been developed WITHOUT any Source Code modifications



Reduced TCO, Highest First Pass Yield and Highest Quality from: Strong expertise in providing end-to-end Supply Chain, Order to Cash and

Distribution Solutions Strong Expertise implementing SAP, enriching Business processes and alleviating

GAPs in SAP, for Life Sciences, Consumer Products, Chemical and High-Tech Industry segments

Very experienced consulting resource base with 13+ years experience and deep cross-functional expertise

Rich Knowledge base of custom solutions to address GAPs in most SAP li tiapplications

Ability to demonstrate end-state on Day 1 using in-house SAP Systems rich with: Pre-configured Solutions demo able SAP Functionality demo-able SAP Functionality Demo-able IT Sapiens custom solutions Framework to develop strawman solutions

Our “Say To Do” Ratio is 1:1

15

Our Say-To Do Ratio is 1:1


Questions ?77

For more information…kindly contact Vijay PisipatyDirector-ERP Solutions & ConsultingIT Sapiens, Inc.e-mail: [email protected]


Technology

Quality Inspection Lot Sample Postings Reversal-Solution Brief