Program Management: Collaborating across the Organization

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BT1 Concurrent�Session�11/14/2013�10:15�AM�

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"Program Management: Collaborating across the

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Presented by:

Johanna Rothman Rothman Consulting Group, Inc.

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Brought�to�you�by:��

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Johanna Rothman Rothman Consulting Group, Inc.

Known as the “Pragmatic Manager,”Johanna Rothman helps organizational leaders identify problems and risks in their product development and recognize potential “gotchas,” seize opportunities, and remove impediments. Johanna is the technical editor foragileconnection.com and is author of Manage Your Job Search, Hiring Geeks That Fit, Manage Your Project Portfolio: Increase Your Capacity and Finish More Projects, the 2008 Jolt Productivity award-winning Manage It! Your Guide to Modern, Pragmatic Project Management, and Behind Closed Doors: Secrets of Great Management. She is currently writing a book about agile program management. In addition, Johanna writes columns for Stickyminds.com and projectmanagment.com, and blogs on jrothman.com, andcreateadaptablelife.com.

Agile Program Management:Collaborating Across the Organization

Johanna Rothmanwww.jrothman.com@[email protected]

781-641-4046

© 2013 Johanna Rothman2

What’s the Most Effective Way to Move Information In Any

Organization?

© 2013 Johanna Rothman

Rumor Mill

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Imagine Managing the Flow of Features Through a Program ...


Teams Create Features and Integrate

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Medium Programs

6


Big Programs

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Nuts and Bolts of Agile Programs

Think small to go big--short is

beautiful

Short iterations: <= 2 weeks

Small stories: <= 1-2 team days

Just in time, evolving architecture

Networks of cross-functional

teams

Short planning horizons

Plan to replan

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How Do You Organize the Teams?

Any form of agile or lean works

for the project teams

What’s key is small batch size

and continuous integration

You don’t need branded agile

Be agnostic about how each

team works, as long as they

deliver

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Feature-Done at Regular Intervals

Demo

Assess risk

Update the architecture

Update the roadmap

Update/Change the project

portfolio

...11


The Core Team

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Kanban for the Core Team

See the Work in

Progress

Keep the deliverables

small

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Technical Program Team

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Each Feature Team

Cross-functional

Covers the roles

Decides how they want to

manage their own process

Yes, they do!

They commit completed

features to the rest of the

program15


Team Size Matters

Communication Paths=(N*N-N)/2

4 people, (16-4)/2=6

5 people, (25-5)/2=10

6 people, (36-6)/2=15

7 people, (49-7)/2=21

8 people, (56-8)/2=24

9 people, (81-9)/2=36

10 people (100-10)/2=45

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How to Connect the Feature Teams?

Many people say Scrum of Scrums

Scrum of Scrums is a hierarchy

Does not take advantage of the

rumor mill

Manager-directed

Problematic in a geographically

distributed program

We need another way that is self-

organizing that scales

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Small World Networks

Small world

networks are

more-and-less

connected agile

teams

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Six Degrees of Separation

How connected are you to

everyone else?

Some of you are highly

connected

Some less so

We can take advantage of

this and the rumor mill

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Use Small World Networks

Feature teams take

responsibility

Use small world networks

Use communities of

practice

Requires roadmaps

Requires transparency

Requires facilitation20


Roadmap

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Transparency

Each project must track its own

velocity and learn what done means

Keep stories small

Limit WIP

Velocity is personal to a team

Teams build trust across the program

People and teams start with

themselves and deliver, deliver, deliver

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Recognize Inertia

Inertia helps you see when

things are stuck

What can you deliver

today?

How can you help your

team deliver today?

Iterations help focus the team

on short delivery cycles

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Build Momentum

Momentum helps each

team deliver something

to each other and build

on micro-commitments

Goes back to extending

trust

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Facilitation

Each feature team requires

a full-time agile project

manager/Scrum Master/

someone who is a servant

leader

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Measurements That Might Mean Something

Working product is best

Measure at the program

level

Measure what you want to

see

Cumulative flow might be

helpful

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But I’m Not Agile Yet...

Staged delivery is a tried and true alternative

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Mix and Match Life Cycles

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Release Trains Also Work

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Add Me to Your Small World Network...

Manage It! Your Guide to Modern, Pragmatic Project Managment

Manage Your Project Portfolio: Increase Your Capacity and Finish More

Projects

Agile and Lean Program Management: Collaborating Across the Organization

Much more on jrothman.com

Stay in touch?

Pragmatic Manager: www.jrothman.com/pragmaticmanager

Please link with me on LinkedIn

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Technology

Program Management: Collaborating across the Organization