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Nine Easy Steps to Creating Nine Easy Steps to Creating a PowerPOint Presentationa PowerPOint Presentation

Presenter: Joel KinisonPresenter: Joel Kinison

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About This WorkshopAbout This Workshop

This workshop is designed to assist faculty in the This workshop is designed to assist faculty in the development of PowerPoint presentations to be used in development of PowerPoint presentations to be used in their classroom.their classroom.

It is not a complete workshop for PowerPoint.It is not a complete workshop for PowerPoint. Credit-freeCredit-free EdToGoEdToGo ConferencesConferences

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Microsoft PowerPointMicrosoft PowerPoint

Versatile presentation tool (features and capabilities)Versatile presentation tool (features and capabilities) Predefined presentation formatsPredefined presentation formats Variety of layouts and views (outliner to help organize)Variety of layouts and views (outliner to help organize) Includes features provided in word processing S/WIncludes features provided in word processing S/W The ability to edit and modifyThe ability to edit and modify Create text, charts and graphicsCreate text, charts and graphics Incorporate objects like clip art, images, audio & videoIncorporate objects like clip art, images, audio & video Create special effects and slide transitions and Create special effects and slide transitions and

narrationsnarrations 33RDRD Party software availability Party software availability

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Tool BarsTool Bars

Menu BarMenu Bar Tool BarTool Bar Drawing Drawing

Tool BarTool Bar Outlining Outlining

Tool BarTool Bar

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ViewsViews

Outline ViewOutline View Slide ViewSlide View ViewsViews

NormalNormal Slide SorterSlide Sorter Slide Show ViewSlide Show View

Speaker NotesSpeaker Notes

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Task PaneTask Pane

Slide DesignSlide Design Slide LayoutSlide Layout Slide AnimationSlide Animation New New

PresentationPresentation

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Step 1:Step 1:Organize Your ThoughtsOrganize Your Thoughts

Storyboarding, outlining or flowchartsStoryboarding, outlining or flowcharts

•Title• Introduction• Objectives• Subject 1

• Introduction• Content•Summary

• Subject 2• Introduction• Content

•Summary Summary

titletitle

Subject 1 Subject 2

Introduction Content Summary

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Step 2Step 2Enter TextEnter Text

Three ChoicesThree Choices1.1. ImportImport

2.2. Create in Outline ViewCreate in Outline View

3.3. Create on SlideCreate on Slide

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Step 2:Step 2:Insert outline text for a PowerPoint Insert outline text for a PowerPoint

presentation from Wordpresentation from Word

You can insert an outline into Microsoft Office PowerPoint You can insert an outline into Microsoft Office PowerPoint from .doc files, the resulting text is formatted based on from .doc files, the resulting text is formatted based on heading styles set in the source document (Heading 1, heading styles set in the source document (Heading 1, Heading 2, Heading 3.) Heading 2, Heading 3.)

Send text from MS Word to a new presentationSend text from MS Word to a new presentation• In Word, open the document from which you want In Word, open the document from which you want

to send text. to send text. • On the On the FileFile menu, point to menu, point to Send ToSend To, and then click , and then click

Microsoft Office PowerPointMicrosoft Office PowerPoint. .

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Step 3Step 3Edit the Imported TextEdit the Imported Text

Change to Change to Outline ViewOutline View, and enter or edit all , and enter or edit all the necessary text for the presentation the necessary text for the presentation

DemoteDemotePromotePromote

Create and edit bullets

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Step 4:Step 4: Select a Design Template Select a Design Template

Select Select a a Design TemplateDesign Template to be used as a background or to be used as a background or create a new background.create a new background.

Select Select Color SchemesColor Schemes to select more to select moreColor options.Color options.

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Step 5: Edit Slide MasterStep 5: Edit Slide Master

Go toGo to the the Slide MasterSlide Master and insert and insert headersheaders, , footersfooters, logos , logos

and slide numbering if needed and slide numbering if needed

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Step 6: Images, Graphics, etc. Step 6: Images, Graphics, etc. Start working on the graphical part Start working on the graphical part of the presentation. of the presentation.

Insert picturesInsert pictures TablesTables GraphsGraphs Charts Charts Format any text to the Format any text to the

desired style desired style

Inserting Clip ArtInserting Clip Art Select Select InsertInsert from the pull-down menu from the pull-down menu Select Select PicturePicture Select Select Clip ArtClip Art

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Step 7:Step 7:Slide Transitions and Custom Slide Transitions and Custom

AnimationsAnimations

Go to Go to the the Task Pane ViewTask Pane View and and make the finishing touches using make the finishing touches using

Slide TransitionSlide Transition and and Slide Design-Animation SchemesSlide Design-Animation Schemes

Slide Transition

Slide Design-Animation Schemes

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Step 8:Step 8:Printing & Presenting SlidesPrinting & Presenting Slides

PrintingPrinting When you are ready to make hardcopies of your When you are ready to make hardcopies of your

presentation, you will need to select presentation, you will need to select File File >>>> Print Print If you want to print handouts of your slides (with If you want to print handouts of your slides (with

multiple slides per printed page), select your options multiple slides per printed page), select your options from the pulldown menu.from the pulldown menu.

PresentingPresenting SelectSelect Slide Show Slide Show >> >> View Show View Show

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Step 9:Step 9: Test & Practice Test & Practice

Run through the presentation Run through the presentation several times several times to see if there to see if there are any modifications to be made.are any modifications to be made.

Practice the show on a projectorPractice the show on a projector at at least once to make final adjustmentsleast once to make final adjustments