NEWCASTLE SHAREPOINT USER GROUP

Information Architecture and Governance

Jeremy Hancock (@ozippy)

November 2011

Focus for today• Navigation• Site structure for collaboration• Technical considerations

Navigation

An the problem is?

I CAN’T FIND ANYTHING

Mega Menu

Demonstration

Site Structure for collaboration

• Group task• 10 minutes• Design a site structure

Scenario• “Three previously independent teams (Sales, Marketing

and Bid Management) have now come under a new manager named Sue. Sue wants these teams to collaborate together more closely and have better visibility of the activities they are each undertaking. Sue also wants to ensure that she can easily communicate to all team members easily and be confident that they read those communications. Lastly, Sue would like to be easily see everything that is happening across the three teams.”

This is our starting point

Possible alternative

Considerations that drive site structure

• Security• Ownership and Management• Content volume• Content Types• Audience

Technical Considerations• Number of items per view/list• Content Databases• Site Collection Limitations• Types of content• SharePoint 2010 features• Backup and Restore

Key takeaways• Two clicks to anything?• Think like a user (personas)• Involve real users• Undertake user testing• Don’t default to organisational structure• Balance business and technical considerations

http://mindjet.com

Sponsors Welcome

http://www.movember.com/m/206149

Links• http://blog.ozippy.com• http://www.shareconference.com/au/• http://

channel9.msdn.com/Events/TechEd/Australia/Tech-Ed-Australia-2011/VOC201

• http://mindjet.com/