MS Access 2007 in ITT

Microsoft office Access 2007

2013 Page 1

Question1-

Create a database for company.

i. Create table for employee details are as follows-

Emp code Name Address Joining date Dept id salary

ii. Create table for dept details are as follow

Dept id Dept name Manager name Vendor id

iii. Create table for vendor details are as follows-

Vendor id Name Address Contact no Email id

Select blank database and write file name as company

Click on create button


2013 Page 2

Step for Creating Employee Table

- Go to view menu

- Select design view

Write table name to save it.

E.g. - Employee table name

Click on ok.

By default id with be field name and

data type will be auto number.

ID is primary key.


2013 Page 3

Enter field name and data type in employee table.

Emp code is primary key.

Save the employee table.

Now go to design

Select view and click on datasheet view for entering the record.

Enter the records in employee table and save it.


2013 Page 4

Field name and data type entered in dept table.

Dept id is the primary key.

Go to create

menu

Click on table

for new table.

Now the save the

table as “dept”

Click on ok button.

Now go to home menu.

Click on view and select design view

for entering the field and data type in

dept table.


2013 Page 5

Enter the record in dept table and click on Save (ctrl+S) the dept table.

Click on datasheet

view

Go to create

menu

Click on table

for new table.

Now the save the

table as “vendor”

Click on ok button.


2013 Page 6

Now go to home menu.

Click on view and select design

view for entering the field and data

type in dept table.

Field name and data

type is entered in vendor

table.

Vendor id is the primary

key.

Save (ctrl+S) the vendor

table.

Go to design menu

Click on view and select

datasheet view for

entering the records in

vendor table.


2013 Page 7

Records are entered in the vendor table.

Save the records of vendor table.

Question 2-

Create relationship between these tables.

Go to datasheet

menu

Click on relationships


2013 Page 8

Click on dept and then click on add

Click on employee table and then click on add.

Click on vendor table and then click on add.

Now you can see we have select the table and clicked on add among which we have

to create relationship.

Now click on edit relationship to create relationship among tables.


2013 Page 9

In edit relationship click on create new.

Now in create new, create the relationship among the table.

Click on ok and again press ok and output will be displayed as shown below.


2013 Page 10

Click on create new in edit relationship window for creating new relationship.

Now in create new, create the relationship among the table.

Click on ok and again press ok and output will be displayed as shown below.

OUTPUT-


2013 Page 11

Question 3-

Select the joining date field and find the data above from 20th December 2012

in employee table.

Select joining date and go to home menu.

Click on filter.

In date filter, select after and press ok.


2013 Page 12

Output

Question 4

Explain split forms with the conditional formatting. The condition is employee

address=”Mumbai”. (the formatting of the field is color=”yellow”, text color=”black”, bold,

italic, underline and text font=18).

Go to create menu.

Click on split form

Split form is used to show a datasheet in the upper section and a form in the lower section

for entering information about the record selected in the datasheet.

Write the joining date is on or after

20/12/2012

Now press ok


2013 Page 13

Now click on conditional and a conditional formatting window will appear which is shown

below.

In condition 1 write field value is equal to “Mumbai”.

Apply the changes like the field is color=”yellow”, text color=”black”,

bold, italic, underline and text font=18).


2013 Page 14

Output-

Data found where address=”Mumbai”


2013 Page 15

Question 5

Execute the query using query design. Select emp code, name, joining date, dept name and vendor

name.

Click on query design for executing a query.

Show table window select dept and click on add

Click on employee and then click on add button.

Click on vendor and then click on add button

Now you can see in above image all table are display and relationship is also established.


2013 Page 16

Now in field select the field name.

Select the table in name in table.

And check the show box in show.

After all this step done , go to design and click on run to execute the query.

Output

Technology

MS Access 2007 in ITT