1Modified, with permission, from Business Objects SA copyrighted materials - Introduction to Reporting

Module 5

Using Different Presentation Styles to View Data

2Modified, with permission, from Business Objects SA copyrighted materials - Introduction to Reporting

Presentation Styles BOA has different block types that you can use to

format data in your report:

Table Block

Cross-tab Block

Financial Block

Chart Block

3Modified, with permission, from Business Objects SA copyrighted materials - Introduction to Reporting

Tables Table is the default style for presenting data. All the

reports you have used so far in this course have been in this format.

4Modified, with permission, from Business Objects SA copyrighted materials - Introduction to Reporting

Financial Tables A financial table is like an ordinary table except that

the headings run vertically rather than horizontally.

Vertical data

Horizontal data

Headings

Headings

5Modified, with permission, from Business Objects SA copyrighted materials - Introduction to Reporting

Cross-tabs A cross-tab looks like a spreadsheet

with data in cells. Table Block Cross-tab Block

Row and column headings describe the

content of the cells

6Modified, with permission, from Business Objects SA copyrighted materials - Introduction to Reporting

Charts BOA has the following types of charts:

•Area•Column•Line•Pie•XY (Scatter)•3-D Area•3-D Column•3-D Line•3-D Pie

Covered in Mod 11

7Modified, with permission, from Business Objects SA copyrighted materials - Introduction to Reporting

Creating TablesIn a report, click the Insert Table button in the Report Toolbar.

Click where you want the top left hand corner of the block to appear.

Select variables

8Modified, with permission, from Business Objects SA copyrighted materials - Introduction to Reporting

Creating a Financial TableSelect an existing table.

Click the Rotate Table button in the Report Toolbar.

9Modified, with permission, from Business Objects SA copyrighted materials - Introduction to Reporting

Creating Cross-tabs

Two ways to create a cross-tab: Turn an existing table into a

cross-tab From scratch, using the Cross-

tab Wizard

10Modified, with permission, from Business Objects SA copyrighted materials - Introduction to Reporting

Creating a Cross-tab from a Table

Select the column of data you want to move.

Drag and drop the data to the top right corner. You will see this mark if you are doing it correctly ...

Tip: If you drop in the wrong place, you won’t get a cross-tab. Don’t worry - just click the Undo button and try again.

11Modified, with permission, from Business Objects SA copyrighted materials - Introduction to Reporting

Creating a Cross-tab using the Wizard

Click the Insert Crosstab button in the Report Toolbar.

Click where you want the top left hand corner of the block to appear.

Select variables

12Modified, with permission, from Business Objects SA copyrighted materials - Introduction to Reporting

Creating a Cross-tab using the Wizard Con’t

13Modified, with permission, from Business Objects SA copyrighted materials - Introduction to Reporting

Creating Charts

Two ways to create a chart: Turn an existing table or cross-

tab into a chart From scratch, using the Chart

Wizard

14Modified, with permission, from Business Objects SA copyrighted materials - Introduction to Reporting

Creating a Chart from a Cross-tab

Select the cross-tab.

Click the Chart Type button in the Report Toolbar.

15Modified, with permission, from Business Objects SA copyrighted materials - Introduction to Reporting

Creating a Chart using the Chart Wizard

Click the Insert Chart button in the Report Toolbar.

Drag out an rectangle representing the size of your chart in the report area.

Select variables Select the chart type