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Australia's own newsprint distribution specialists have successfully introduced the concept of FLAT newspaper home and commercial delivery within Aust and now MMPD can offer printed film to further enhance your profit margins and reduce your cost killers - fuel/labour/R&M,
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STRATEGY & PROCEDURES UNDERTAKEN IN THE EVENT OF A CATASTROPHIC EVENT OCCURRING.
CONT
ROL
MMPD
BUSINESS CONTINUITY
PLAN
COURSE OF ACTION
This document contains vital information and step by step instruction in the event of a major unplanned incident or accident occurring within the MMPD workplace or immediate region. By implementing the recommendations and procedures outlined within this manual our business will be able to quickly identify and calculate the true costs suffered and the length of days it will take to return to normal business capacity and allow MMPD to communicate accurately with our Industry partners and clients.
MMPD
CONTINUITY
PLAN
23rd January 2013
Simon is 38 years old, married to wife Michelle Coulter He is the Director and the major shareholder of MMPD which he and Michelle have owned and operated since 2006. He has:
One Distribution Centre.
= (2) retail stores (Jindalee and Middle Park) plus online sales
(4) depots available for daily/weekly work in Sydney ,Melb Adelaide and Perth.
= 8 mid size vans
10 staff (10 full-time and 44 subcontractors)
revenue $350,000 per month
Confidential
document.docx
Last printed 4/1/2004 3:16:00 AM
Project Risk Management Plan
Risk Assessment.
Project Name: Risk Assessment document detailing course action ,Department: MMPD Executive TeamProject Manager: Simon CoulterDate: 23rd January 2013
Prepared By
Document Owner(s) Project/Organization Role
S.Coulter MD
Katrina Roberts Accounts Management
Confidential Page 3 4/8/2023
Project Risk Management Plan
Project Closure Report Version Control
Version
Date Author Change Description
1.0 12/07/11 SC Created document.
2.0 10/08/12 SC Updated document
3.0 01/01/13 SC T2020 Update included.
Confidential Page 4 4/8/2023
Project Risk Management Plan
ID
Risk Identification Yes No Mitigation Assigned To
1 Has upper management approved of and committed to the project?
[Document Reviewed/Additional Information Recorded]
Tina Moore
2 Is your organization’s current structure adequate to support this initiative?
Improved HR Katrina Roberts
3 Is the organizational morale good?
Strong Jonn Northcott
4 Are the necessary funds available and approved to make this project a success?
YES SC
5 Has a Corporate Sponsor been identified?
Working with C.A and DIITi
SC
6 Has a full-time Project Manager (Project Owner/Leader) been identified?
Yes and has delivered beyond expectations to date
Ken Wilshire
7 Is there a good working relationship between the Corporate Sponsor and the Project Leader?
Yes SC
Confidential Page 5 4/8/2023
Project Risk Management Plan
ID
Risk Identification Yes No Mitigation Assigned To
8 Does the Project Leader have a good knowledge of both the business and the scope of the project?
Experience and highly motivated.
Ken Wilshire
9 Have the scope of the project and the duration of the project been clearly defined?
Yes SC
10
Have the project deliverables been clearly identified?
Yes SC
1 Have all managers for the project been designated?
Yes Katrina Roberts
2 Have management authority and responsibilities been clearly defined and accepted?
Yes SC
3 Do all managers communicate in a timely and effective manner both up and down the organizational structure?
Ok but needs improvement
SC
4 Have the project team and their responsibilities been clearly defined and accepted?
Yes Katrina Roberts
Confidential Page 6 4/8/2023
Project Risk Management Plan
ID
Risk Identification Yes No Mitigation Assigned To
5 Do other projects or systems depend on this project?
No SC
6 Have all conflicting organizational objectives been identified and resolved?
ID not resolved. SC
7 Is historical information available for project estimates?
Yes SC
8 Are the current support facilities and infrastructure sufficient for successful completion of the project?
Relocation required to sustain growth currently @ 80% capacity
SC
Overall Risks:
High Medium Low
Comments Current business is strong with plenty of growth opportunities across the business and have completed consolidation and ready to commence next projects in SA.QLD.
Confidential Page 7 4/8/2023
Project Risk Management Plan
Risk Assessment.
Project Name: [Replace with project name] (Risk Assessment)
Department: MMPD Executive TeamProject Manager: Simon CoulterDate: 12th Dec 2012
Prepared By
Document Owner(s) Project/Organization Role
S.Coulter MD
Katrina Roberts Accounts Management
Project Closure Report Version Control
Version Date Author Change Description
1.0 12/07/11 SC Created document.
2.0 10/08/12 SC Updated document
3.0 01/01/13 SC T2020 Update included.
Confidential Page 8 4/8/2023
Project Risk Management Plan
ID Risk Identification Yes No Mitigation Assigned To
1 Has upper management approved of and committed to the project?
[Document Reviewed/Additional Information Recorded]
Tina Moore
2 Is your organization’s current structure adequate to support this initiative?
Improved HR Katrina Roberts
3 Is the organizational morale good?
Strong Jonn Northcott
4 Are the necessary funds available and approved to make this project a success?
YES SC
5 Has a Corporate Sponsor been identified?
Working with C.A and DIITi
SC
6 Has a full-time Project Manager (Project Owner/Leader) been identified?
Yes and has delivered beyond expectations to date
Ken Wilshire
7 Is there a good working relationship between the Corporate Sponsor and the Project Leader?
Yes SC
8 Does the Project Leader have a good knowledge of both the business and the scope of the project?
Experience and highly motivated.
Ken Wilshire
9 Have the scope of the project and the duration of the project been clearly defined?
Yes SC
10
Have the project deliverables been clearly identified?
Yes SC
Confidential Page 9 4/8/2023
Project Risk Management Plan
ID Risk Identification Yes No Mitigation Assigned To
11
Have all managers for the project been designated?
Yes Katrina Roberts
12
Have management authority and responsibilities been clearly defined and accepted?
Yes SC
13
Do all managers communicate in a timely and effective manner both up and down the organizational structure?
Ok but needs improvement
SC
14
Have the project team and their responsibilities been clearly defined and accepted?
Yes Katrina Roberts
15
Do other projects or systems depend on this project?
No SC
16
Have all conflicting organizational objectives been identified and resolved?
ID not resolved. SC
17
Is historical information available for project estimates?
Yes SC
18
Are the current support facilities and infrastructure sufficient for successful completion of the project?
Relocation required to sustain growth currently @ 80% capacity
SC
Confidential Page 10 4/8/2023
Project Risk Management Plan
Overall Risks:
High Medium Low
Comments Current business is strong with plenty of growth opportunities across the business and have completed consolidation and ready to commence next projects in SA.QLD.
Risk Assessment.
Project Name: [Replace with project name] (Risk Assessment)
Department: MMPD Executive TeamProject Manager: Simon CoulterDate: 12th Dec 2012
Prepared By
Document Owner(s) Project/Organization Role
S.Coulter MD
Katrina Roberts Accounts Management
Project Closure Report Version Control
Version Date Author Change Description
1.0 12/07/11 SC Created document.
2.0 10/08/12 SC Updated document
3.0 01/01/13 SC T2020 Update included.
Confidential Page 11 4/8/2023
Project Risk Management Plan
ID Risk Identification Yes No Mitigation Assigned To
1 Has upper management approved of and committed to the project?
[Document Reviewed/Additional Information Recorded]
Tina Moore
2 Is your organization’s current structure adequate to support this initiative?
Improved HR Katrina Roberts
3 Is the organizational morale good?
Strong Jonn Northcott
4 Are the necessary funds available and approved to make this project a success?
YES SC
5 Has a Corporate Sponsor been identified?
Working with C.A and DIITi
SC
6 Has a full-time Project Manager (Project Owner/Leader) been identified?
Yes and has delivered beyond expectations to date
Ken Wilshire
7 Is there a good working relationship between the Corporate Sponsor and the Project Leader?
Yes SC
8 Does the Project Leader have a good knowledge of both the business and the scope of the project?
Experience and highly motivated.
Ken Wilshire
9 Have the scope of the project and the duration of the project been clearly defined?
Yes SC
10
Have the project deliverables been clearly identified?
Yes SC
Confidential Page 12 4/8/2023
Project Risk Management Plan
ID Risk Identification Yes No Mitigation Assigned To
11
Have all managers for the project been designated?
Yes Katrina Roberts
12
Have management authority and responsibilities been clearly defined and accepted?
Yes SC
13
Do all managers communicate in a timely and effective manner both up and down the organizational structure?
Ok but needs improvement
SC
14
Have the project team and their responsibilities been clearly defined and accepted?
Yes Katrina Roberts
15
Do other projects or systems depend on this project?
No SC
16
Have all conflicting organizational objectives been identified and resolved?
ID not resolved. SC
17
Is historical information available for project estimates?
Yes SC
18
Are the current support facilities and infrastructure sufficient for successful completion of the project?
Relocation required to sustain growth currently @ 80% capacity
SC
Confidential Page 13 4/8/2023
Project Risk Management Plan
Overall Risks:
High Medium Low
Comments Current business is strong with plenty of growth opportunities across the business and have completed consolidation and ready to commence next projects in SA.QLD.
Confidential Page 14 4/8/2023
Project Risk Management Plan
Business Continuity Management
The key assets ofthis businesses are:
stock/Inventory/machinery
intellectual property (newsprint distribution model and FLATWRAP)
factory premises.
Vehicles.
IT components.
Warehouse infrastructure
Admin infrastructure
The main sources of income for this business are:
Confidential Page 15 4/8/2023
Project Risk Management Plan
Consultancy.
Distribution contracting services.
Retail account management services.
Sale of consumables/parts.
Sale of machines and associated equipment .
Service Division.
Promotional activities incl supply of promotional personnel.
Supply of delivery personnel and vehicles.
MMPD: Key resources are:
factory equipment
Confidential Page 16 4/8/2023
Project Risk Management Plan
handling materials.
Listed below are three risks to his business that can be prevented:
loss of production
loss of key supplier
insufficient cash to meet expenses.
Listed below are three risks that cannot be prevented:
loss of staff
natural disaster
loss of on-site records.
Looking at the identified risks to MMPD business, the consequence and likelihood of each risk would be: Identified risk
Likelihood Consequence
Confidential Page 17 4/8/2023
Project Risk Management Plan
1. Loss of production
Low Medium
1. Loss of key supplier
Low Low
1. Insufficient cash to meet expenses
medium High
1. Loss of staff
Low Medium
1. Natural disaster
Low Medium
Loss of on-site records
Low Medium
Project Risk Management Plan
Confidential Page 18 4/8/2023
Project Risk Management Plan
Department: Time Critical Distribution of National Title in 4 Capital Cities
Product or Process: Collation of Data for each city, communication from print site to freight ensuring communication to all drivers responsible is clear and concise
Document Owner:
Project or Organization Role:
Version
Date Author Change Description
Confidential Page 19 4/8/2023
Project Risk Management Plan
Project Risk Management Plan Purpose
This Project Risk Management Plan is a controlling document that incorporates the goals, strategies, and methods for performing risk management on a project. The Project Risk Management Plan describes all aspects of the risk identification, estimation, evaluation, and control processes. The purpose of developing such a plan is to determine the approach for cost-effectively performing risk management on the project.
Stakeholder Roles and Responsibilities
RoleRisk Management Responsibility
Assignment
K.Wilshire
S.Coulter
The Project Manager is responsible for the Project Risk Management Plan being implemented and for reporting to the Project Sponsor and Management Group.
Ensure all new product entering MMPD facility is recorded, checked and packed ready for timely dispatch and arrival into all capital cities
Risk Management Process and Activities
Risk Management Activity
Risk Management Task Description
Ownership (Participants)
Confidential Page 20 4/8/2023
Project Risk Management Plan
Risk Identification
3 Print Facilities working to the same Print Schedule.
High Volume of stock that requires delivery to market within a very short time frame.
Securing the reqd skill set within such a short time frame.
To ID the techniques avail and risk factors that may occur during the initial stages of the project and continue this process and consider ongoing.
Engage all involved with a brainstorming session and during each milestone being reached then conduct another formal risk assessment workshop and interviews 1 on 1 at the commencement of the next milestone phase.
K.Wilshire.
R.Green.
N.Hamstead.
L.Maplyton.
Print Schedule
Road weather conditions
Risk Management Plan Audit Log
Record Name ResponsibilityApproval Authority
Distribution
TMR K.Wilshire Tier 1.
Confidential Page 21 4/8/2023
Project Risk Management Plan
Risk Assessment and Management Table
Risk TypeRisk and Description
Risk Chance
Risk Impact
Risk Priority
Risk Owner
[Project Management Risks]
[Inadequate project definition
Stakeholders uncertain of project scope]
[Medium] [Medium] [Medium] [Project
Team Member]
Risk Management Plan Approvals
Prepared by:
Project Manager
Approved by:
Project Sponsor
Confidential Page 22 4/8/2023
Project Risk Management Plan
Executive Sponsor
Client Sponsor
Confidential Page 23 4/8/2023